Occupational Health and Safety OHSA 18001 Occupational Health and Safety Management Systems 4.1-SYSTEM REQUIREMENTS Ships in Service Training Material A-M CHAUVEL

SYSTEM REQUIREMENTS The organization shall establish and maintain an OH&S management system, the requirements for which are set out in clause 4 OHSA 18001 Occupational Health and Safety Management Systems Ships in Service Training Material A-M CHAUVEL 410

Occupational Health and Safety OHSA 18001 Occupational Health and Safety Management Systems 4.2-OH&S POLICY Ships in Service Training Material A-M CHAUVEL

OHSA 18001 Occupational Health and Safety Management Systems Complying OH&S legislation Continual improvement Commitment Risk control Organization nature & scale Appropriate Available Parties OHSA 18001 Occupational Health and Safety Management Systems POLICY Setting Health & Safety objectives Reviewing Framework Communicated Employees Maintained & documented Implemented Ships in Service Training Material A-M CHAUVEL 420

Occupational Health and Safety OHSA 18001 Occupational Health and Safety Management Systems 4.3-PLANNING Ships in Service Training Material A-M CHAUVEL

HAZARD IDENTIFICATION, RISK ASSESSMENT & RISK CONTROL Ongoing identification of hazards, assessment of risks and implementation of control measures including : - Routine and non-routine activities OHSA 18001 Occupational Health and Safety Management Systems - Activities of all personnel having access to the workplace - Facilities at the workplace provide by the organization or others Ships in Service Training Material A-M CHAUVEL 431

OHSA 18001 Occupational Health and Safety Management Systems HAZARD IDENTIFICATION, RISK ASSESSMENT & RISK CONTROL - Results of these assessments and the effects of those controls shall be considered when setting OH&S objectives OHSA 18001 Occupational Health and Safety Management Systems - The organization shall document and keep this information up to date Ships in Service Training Material A-M CHAUVEL 431

HAZARD IDENTIFICATION, RISK ASSESSMENT & RISK CONTROL The methodology for hazard identification and risk assessment shall : - Be define to ensure it is proactive rather than reactive OHSA 18001 Occupational Health and Safety Management Systems - Provide for the classification of risks and identification of those that are to be eliminated or controlled by measures - Be consistent with operating experience and the capabilities of risk control measures employed Ships in Service Training Material A-M CHAUVEL 431

HAZARD IDENTIFICATION, RISK ASSESSMENT & RISK CONTROL The methodology for hazard identification and risk assessment shall provide: - input into the determination of facility requirements, identification of training needs development of operational controls OHSA 18001 Occupational Health and Safety Management Systems - for the monitoring of required actions to ensure : effectiveness & timeliness of their implementation Ships in Service Training Material A-M CHAUVEL 431

OHSA 18001 Occupational Health and Safety Management Systems LEGAL AND OTHER REQUIREMENTS Establish Maintain OHSA 18001 Occupational Health and Safety Management Systems Procedure Identify and have access to legal and other OH&S requirements applicable to it and communicated to employees and relevant interested parties Ships in Service Training Material A-M CHAUVEL 432

OHSA 18001 Occupational Health and Safety Management Systems OBJECTIVES Commitment IMPROVEMENT CONTINUAL OH&S policy objectives OHSA 18001 Occupational Health and Safety Management Systems OH&S legal requirements OH&S hazards and risks Ships in Service Training Material A-M CHAUVEL 433

OHSA 18001 Occupational Health and Safety Management Systems OH&S MANAGEMENT PROGRAMME ( S ) OBJECTIVES Means Responsibility O Function OHSA 18001 Occupational Health and Safety Management Systems Time-frame O Level Ships in Service Training Material A-M CHAUVEL 434

Occupational Health and Safety OHSA 18001 Occupational Health and Safety Management Systems 4.4- IMPLEMENTATION AND OPERATION Ships in Service Training Material A-M CHAUVEL

OHSA 18001 Occupational Health and Safety Management Systems STRUCTURE AND RESPONSIBILITY Responsibility Role Authorities OHSA 18001 Occupational Health and Safety Management Systems Defined Communicated Documented Ships in Service Training Material A-M CHAUVEL 441

STRUCTURE AND RESPONSIBILITY Ultimate responsibility for occupational health and safety rests with top management The organization shall appoint a member of the top management with particular responsibility for : OHSA 18001 Occupational Health and Safety Management Systems Ensuring that the OH&S management system is properly implemented and performing to requirements in all locations and spheres of operation within the organization Ships in Service Training Material A-M CHAUVEL 441

STRUCTURE AND RESPONSIBILITY Management shall provide resources essential to the implementation, control and improvement of the OH&S management system OHSA 18001 Occupational Health and Safety Management Systems Financial resources Human resources Technology Specialized skills Ships in Service Training Material A-M CHAUVEL 441

STRUCTURE AND RESPONSIBILITY The organization’s management appointee shall have a defined role, responsibility and authority for ensuring that : - OH&S management system requirements are established, implemented and maintained OHSA 18001 Occupational Health and Safety Management Systems - Reports on the performance of the OH&S management system are presented to to top management for review and basis for the improvement of Ships in Service Training Material A-M CHAUVEL 441

TRAINING AWARENESS AND COMPETENCES The organization shall establish and maintain procedures to ensure that employees working at each relevant function and level aware of the: - Importance of conformance to the OH&S policy, procedures and requirements OHSA 18001 Occupational Health and Safety Management Systems - The OH&S consequences, actual or potential, of their work activities and the OH&S benefits of improved personal performance Ships in Service Training Material A-M CHAUVEL 442

TRAINING AWARENESS AND COMPETENCES The organization shall establish and maintain procedures to ensure that employees working at each relevant function and level aware of the: - Their roles and responsibilities including emergency preparedness and response requirements OHSA 18001 Occupational Health and Safety Management Systems - Potential consequences of departure from specified operating procedures Ships in Service Training Material A-M CHAUVEL 442

AWARENESS TRAINING AWARENESS AND COMPETENCES Personnel who manage, perform and verify activities having a effect on the OH&S risks shall be : Competent OHSA 18001 Occupational Health and Safety Management Systems Appropriate education Appropriate training AWARENESS Appropriate experience Ships in Service Training Material A-M CHAUVEL 442

OHSA 18001 Occupational Health and Safety Management Systems CONSULTATION AND COMMUNICATION …and other interested parties Procedures should ensure that pertinent OH&S information is communicated to and from employees... OHSA 18001 Occupational Health and Safety Management Systems 443

OHSA 18001 Occupational Health and Safety Management Systems CONSULTATION AND COMMUNICATION Involved Policies & Procedures Consulted Change workplace Represented OH&S matters OHSA 18001 Occupational Health and Safety Management Systems EMPLOYEES Informed OH&S representative Informed Management appointee Ships in Service Training Material A-M CHAUVEL 443

DOCUMENTATION The organization shall establish and maintain information, in paper or electronic form to : - Describe the core elements of the management system - and their interaction - Provide direction to related documentation OHSA 18001 Occupational Health and Safety Management Systems Ships in Service Training Material A-M CHAUVEL 444

OHSA 18001 Occupational Health and Safety Management Systems DOCUMENT AND DATACONTROL Master list revision status Relevant Adequacy Approved Release Available OHSA 18001 Occupational Health and Safety Management Systems Obsolete documents Revision Preservation for knowledge & legal purposes Ships in Service Training Material A-M CHAUVEL 445

OPERATIONAL CONTROL The organization shall identify operations and activities that are associated with identified risks where control measures need to be applied OHSA 18001 Occupational Health and Safety Management Systems Ships in Service Training Material A-M CHAUVEL 446

OPERATIONAL CONTROL The organization shall plan these activities, including maintenance in order to ensure that they are carried out under specified conditions by : - Establishing and maintaining procedures to cover situations where their absence could lead to deviations from the OH&S policy and, objectives OHSA 18001 Occupational Health and Safety Management Systems - Stipulating operating criteria in the procedures Ships in Service Training Material A-M CHAUVEL 446

OPERATIONAL CONTROL The organization shall identify operations and activities that are associated with the identified significant environmental aspects by : - Establishing and maintaining procedures related to the identifiable significant OH&S risks of goods equipment and services purchased and or used by the organization OHSA 18001 Occupational Health and Safety Management Systems - Communicating relevant procedures and requirements to suppliers and contractors Ships in Service Training Material A-M CHAUVEL 446

OPERATIONAL CONTROL The organization shall identify operations and activities that are associated with the identified significant environmental aspects by : - Establishing and maintaining procedures for the design of : - workplace, - process, - installations, machinery, - operating procedures - work organization OHSA 18001 Occupational Health and Safety Management Systems - Including their adaptation to human capabilities Ships in Service Training Material A-M CHAUVEL 446 A-M CHAUVEL - BUREAU VERITAS - DNS / DCO

EMERGENCY PREPARNESS AND RESPONSE The organization shall establish and maintain procedures : - To identify potential for and respond to accidents and emergency situations OHSA 18001 Occupational Health and Safety Management Systems - For preventing and mitigating the likely illness and injury that may be associated with them Ships in Service Training Material A-M CHAUVEL 447

EMERGENCY PREPARNESS AND RESPONSE The organization shall review and revise, when necessary, its emergency preparedness and response plans procedures : - In particular after the occurrence of incidents or emergency situations OHSA 18001 Occupational Health and Safety Management Systems - Periodical test such procedures where applicable Ships in Service Training Material A-M CHAUVEL 447

Occupational Health and Safety OHSA 18001 Occupational Health and Safety Management Systems 4.5-CHECKING AND CORRECTIVE ACTION Ships in Service Training Material A-M CHAUVEL

PERFORMANCE MEASUREMENT AND MONITORING The organization shall monitor and measure OH&S performance on regular basis. Procedures shall provide : - Appropriate qualitative and quantitative measures to the needs of the organization OHSA 18001 Occupational Health and Safety Management Systems - Monitoring the OH&S objectives - Compliance with OH&S objectives Ships in Service Training Material A-M CHAUVEL 451

PERFORMANCE MEASUREMENT AND MONITORING The organization shall monitor and measure OH&S performance on regular basis. Procedures shall provide : - Reactive measures of performance to monitor - Accidents - Ill health - incidents, near-misses - other deficiencies OHSA 18001 Occupational Health and Safety Management Systems - Recording of data and results of monitoring and measurement Ships in Service Training Material A-M CHAUVEL 451

PERFORMANCE MEASUREMENT AND MONITORING If monitoring equipment is required for performance measurement and monitoring procedures shall cover : OHSA 18001 Occupational Health and Safety Management Systems Methods for calibration Records of calibration Maintenance activities Identification status Compliance with relevant environmental legislation and regulations Ships in Service Training Material A-M CHAUVEL 451

ACCIDENTS, INCIDENTS, NON-CONFORMANCES AND CORRECTIVE AND PREVENTIVE ACTION The organization shall establish and maintain procedures for defining responsibility and authority for : - Handling and investing accidents, incidents and non-conformances OHSA 18001 Occupational Health and Safety Management Systems - Taking action to mitigate any consequences Record any changes in the documented system - Initiating and completing corrective and preventive action Ships in Service Training Material A-M CHAUVEL 452

OHSA 18001 Occupational Health and Safety Management Systems RECORDS AND RECORDS MANAGEMENT OH&S records OHSA 18001 Occupational Health and Safety Management Systems Results of audits Results of reviews Ships in Service Training Material A-M CHAUVEL 453

OHSA 18001 Occupational Health and Safety Management Systems RECORDS AND RECORDS MANAGEMENT Conservation Evidence Conformance to requirements Effective operation of the system OHSA 18001 Occupational Health and Safety Management Systems Identification, storage, retrieval, protection, retention time and disposition Ships in Service Training Material A-M CHAUVEL 453

AUDIT The organization shall conduct periodic OH&S audits in order to : - Determinate if the OH&S conforms to planned arrangements OHSA 18001 Occupational Health and Safety Management Systems - OH&S has been properly implemented and maintained - Review the results of previous audits - Provide information of the audits to management Ships in Service Training Material A-M CHAUVEL 454 A-M CHAUVEL - BUREAU VERITAS - DNS / DCO

Occupational Health and Safety OHSA 18001 Occupational Health and Safety Management Systems 4.6-MANAGEMENT REVIEW Ships in Service Training Material A-M CHAUVEL

MANAGEMENT REVIEW The management review process shall ensure that the necessary information is collected to allow management to carry out this evaluation for : - Possible need for changes to policy objectives other OH&S elements OHSA 18001 Occupational Health and Safety Management Systems in the light of : OH&S audit results changing circumstances commitment to continual improvement - Review shall be documented Ships in Service Training Material A-M CHAUVEL 460

Occupational Health & Safety OHSAS 18001 Occupational Health & Safety Assessment