Chapter Five Maintaining a Computer Part III: File and Folder Management

© Wiley, Inc. All Rights Reserved. Strata Objectives Covered 3.2 (2.2 FC0-U11 U.K.) Identify issues related to folder and file management –Create, delete, rename, and move folders –Assign folder structure during installation –Create, delete, rename, move, and print files 2

© Wiley, Inc. All Rights Reserved. Opening a File Management Interface Different in Each OS –In Windows: Windows Explorer –In Mac OS: Finder –In Linux: varies depending on version Multiple potential entry points in Windows: –Start, Computer –Start, Documents, or other library 3

© Wiley, Inc. All Rights Reserved. Opening a File Management Interface Windows, Mac OS, and Linux all have optional command-line interfaces too: –Windows Vista and 7: Start, cmd, Enter –Windows XP: Start, Run, cmd, Enter –Mac OS: Applications, Utilities, Terminal –Ubuntu Linux: Applications, Accessories, Terminal 4

© Wiley, Inc. All Rights Reserved. Example Folder Hierarchy on a Disk Drive 5

© Wiley, Inc. All Rights Reserved. Windows Explorer 6

© Wiley, Inc. All Rights Reserved. Command Prompt 7

© Wiley, Inc. All Rights Reserved. Changing Locations OSCommand/ProcedureExample Windows, Mac OS, or Linux graphical interface Click the drive or folder Windows command prompt Drives: Type drive letter followed by a colon Folders: Type cd, space, backslash, folder name cd \Books cd \Books\MyBook Mac OS and Linux command prompt Drives: Type cd, space, /Volumes/, drive name Folders: Type cd, space, path to the folder cd /Volumes/Mac HD cd /Joe/Apps 8

© Wiley, Inc. All Rights Reserved. Purpose of Folders Folders organize files into logical groups –Windows system files are stored in Windows folder –Most applications have subfolders within the Program Files folder –Setup programs create subfolders for new applications –You can create folders for your data files 9

© Wiley, Inc. All Rights Reserved. Creating Folders 10 OSCommand/ProcedureExample Windows graphical interface Right-click empty area, click New, click Folder. Type folder name and press Enter. Mac OS graphical interface Right-click an empty area, click New Folder. Type folder name and press Enter. Linux graphical interface Right-click an empty area, click Create Folder. Type folder name and press Enter. Windows command prompt md or mkdirmd newfolder Mac OS or Linux command prompt Mkdirmkdir newfolder

© Wiley, Inc. All Rights Reserved. Deleting Files and Folders Benefits: –Saves disk space –Makes file system simpler to browse –Discards outdated information, eliminating potential for confusion 11

© Wiley, Inc. All Rights Reserved. Deleting Files and Folders from Graphical Interface Operating SystemCommand/Procedure Windows graphical interfaceSelect item and press Delete, or drag to Recycle Bin Mac OS graphical interfaceCtrl+click or right-click item and select Move to Trash, or drag to Trash Linux graphical interfaceSelect item and press Delete, or drag to Trash 12

© Wiley, Inc. All Rights Reserved. Deleting Files and Folders from Command Prompt OSCommand/ProcedureExample WindowsFor folders: rd, rmdir, or deltree For files: del rd \myfolder rmdir \myfolder deltree \myfolder del myoldfile.txt Mac OS or Linux For folders: rmdir For files: rm rmdir \myfolder rm myoldfile.txt 13 Notes: Deltree also deletes any files and subfolders Rd doesn’t work unless the folder is empty. Precede folder name with backslash if it isn’t an immediate subordinate of the active location Precede file name with a path if it isn’t contained in the active location

© Wiley, Inc. All Rights Reserved. Renaming Files and Folders 14 OSCommand/ProcedureExample Windows, Mac OS, or Linux graphical interface Click the name to move the insertion point there, and edit the name. Windows command prompt ren Type the old name first, a space, and the new name ren myoldfile.txt newname.txt Mac OS or Linux command prompt mv Type the old name first, a space, and the new name mv myoldfile.txt newname.txt

© Wiley, Inc. All Rights Reserved. Renaming Cautions Don’t rename system files or files an application needs to run Be careful of file extensions when renaming –If file extensions are displayed, type the file extension when renaming. –If file extensions are not displayed, do not type the file extension when renaming –Turn on display of file extensions if needed 15

© Wiley, Inc. All Rights Reserved. Printing Files Open native application and select File, Print 16 Right-click file in Windows Explorer and click Print.

© Wiley, Inc. All Rights Reserved. Moving and Copying Files Drag-and-drop file to new location –If both locations are on the same drive, the item is moved. –If locations are on different drives, the item is copied. –Force a copy by holding down Ctrl as you drag, or right-drag and then on shortcut menu, click Copy here. –Force a move by holding down Shift as you drag, or right-click and then on shortcut menu, click Move Here. 17

© Wiley, Inc. All Rights Reserved. Moving and Copying Files Keyboard Shortcuts method: –Ctrl+C to copy –Ctrl+X to cut –Ctrl+V to paste Application menu system: –Edit, Copy (or Cut, or Paste) in application with menu system –Home tab, then Copy, Cut, or Paste in application with ribbon 18

© Wiley, Inc. All Rights Reserved. Moving and Copying from a Command Prompt OSCommand/ProcedureExample WindowsTo copy: copy To move: copy and then del copy myfile.txt c:\newlocation del myfile.txt Mac OS and Linux To copy: cp To move: mv cp myfile.txt /newlocation mv myfile.txt /newlocation 19

© Wiley, Inc. All Rights Reserved. Wildcards and Multi-File Selection Graphical interface: –Shift+click for contiguous selection –Ctrl+click for non-contiguous selection Command prompt: –? wildcard for single character Example: File00?00.txt –* wildcard for multiple characters Example: File*.txt 20

© Wiley, Inc. All Rights Reserved. Shortcuts A pointer to a file Shortcut is not a copy of the file In Mac OS, called aliases In Linux, called links or symbolic links Original remains in its original location In Windows, shortcut icons have an arrow in the lower left corner 21