Pasadena Water and Power Department INCREASE CONTRACT 20,013 WITH VCI TELCOM FOR CONSTRUCTION OF UNDERGROUND SYSTEM IN LOS ROBLES BY $300,000 August 9, 2010 Finance Committee/City Council

Pasadena Water and Power Department 2 On May 24, 2004 City Council established Underground District 04-1 for Los Robles from Washington Blvd to Woodbury Road. On August 10, 2009, Council approved a contract with VCI Telcom for construction of underground electrical conduit systems in the district for an amount not to exceed $2,587,780. Work began in March Underground District

Pasadena Water and Power Department 3 Cost Overruns A number of factors created cost overruns:  Joint Trench Agreement required other utilities to finalize contracts with VCI before work could begin, which delayed work.  Cost of PVC piping increased due to delay.  Additional traffic control was required, increasing labor and equipment costs.

Pasadena Water and Power Department 4  Trenches must be 3-4 feet deeper than planned due to conflicts with gas, water and sewer lines, street lighting conduits and tree roots.  Removal of abandoned gas lines Cost Overruns

Pasadena Water and Power Department 5 Rerouting sewer line

Pasadena Water and Power Department 6 Recommendation Staff recommends increasing expenditure limits under contract 20,013 by $300,000 for a total not to exceed amount of $2,887,780.  Allow project to be completed without delay  Avoid costs of demobilizing and remobilizing contractor crews  Cause less inconvenience for residents and businesses in the area