CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 1 The Life Cycle Management Navigator Integrated Management Systems Training Session 8

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 2 Integrated Management Systems From Environmental to Integrated Management What? Environmental Management Managing activities of an organisation that have or can potentially have an impact on the environment. Integrated Management Next to environmental aspect companies also take social issues like health and safety into account. Source: UNEP, 2007, Life Cycle Management - A business guide to Sustainability Trend

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 3 Integrated Management Systems What is an IMS? What? Integrated Management System: System of interconnected parts Life cycle policy Planning Implementation and operation Checking & corrective action Management review Goal : Managing and improving the activities that have or can have an impact on its life cycle. Business activities with life cycle impacts Raw material extraction; Manufacturing; Transportation; Product use and disposal; Raw material inputs and Waste outputs.

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 4 Integrated Management Systems What does it mean? What? An IMS provides a mechanism for ensuring that a company considers impacts along life cycle of its products; picks up the priority issues within the life cycle; works out how to deal with them; acts on the priority issues; corrects deviations from the plan; reviews its directions for the future so that it can do better next time. Source: Adapted from Stapleton et al.

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 5 Integrated Management Systems Goal: Continuous Improvement What? Planning Reviewing/ Acting Doing Checking time level of improvement Drivers Policy

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 6 Integrated Management Systems Areas of Application Where? An IMS can be applied by any type of organisation, to a whole company, a site or even specific activities.

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 7 Integrated Management Systems Benefits Why? For the company a better image / better relations with stakeholders; systematic approach to environmental activities; lower risks of liabilities and regulatory non-compliance; cost savings through improved efficiency. For the staff work in a healthier environment; transparency of the health hazards; increased motivation. For the environment reduced environmental impact; reduced environmental risks in case of an accident; continuous performance improvement. Source: adopted from European Commission

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 8 Integrated Management Systems Examples of Savings Why? Initial InvestmentCompanyAnnual savings 1,000 € 60,000 € KALFF Vliesstoffe GmbH Production of nonwovens, 8 employees Recirculation of waste water Nordwest Getränke GmbH & Co.KG Soft drink production, 80 employees Reuse of washings 80,000 € 79,000 € Background SMEs from Germany Improvements through ”PIUS- Check”, an internal environmental management system Background SMEs from Germany Improvements through ”PIUS- Check”, an internal environmental management system Source: Effizienz-Agentur NRW,

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 9 Integrated Management Systems Examples of Savings Why? Source: Effizienz-Agentur NRW, Initial InvestmentCompanyAnnual savings 550,000 € 8,000 € Eing Textilveredelung GmbH & Co.KG Textile finishing, 180 employees Reduced Waste of Printpaste Benteler Automobiltechnik AG Production of tube modules, 380 employees Replaced degreasing agent, Reduction of chemical waste, Modification of purifiying plant 200,000 € 17,000 €

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 10 Integrated Management Systems Stages of Implementation How? 1. Environmental and Social Policy

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 11 Integrated Management Systems Stages of Implementation How? 2. Planning Initial review of environmental and social issues Listing legal and other requirements Setting objectives and targets towards and beyond legal requirements Choosing tools to tackle these

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 12 Integrated Management Systems Planning with Objectives and Targets How? The SMART - Philosophy: Objectives and targets should be S - Specific enough for focus and feedback; M - Meaningful enough to engage participants; A - Accepted by the participants; R - Realistic, yet challenging; T - Time-framed. Objectives are overall life cycle goals, arising from the policy, that an organisation sets itself to achieve. Targets are detailed performance requirements that need to be set and met in order to achieve those objectives. An environmental and social policy is a formal and documented set of principles and intentions with respect to the environment and the society.

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 13 Integrated Management Systems Stages of Implementation How? 3. Doing Structure and responsibility Training, awareness and competence Communication Documentation Document control Operational control Emergency preparedness and response

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 14 Integrated Management Systems Stages of Implementation How? 4. Checking and corrective action Monitoring and measuring Non-conformance and corrective action Records IMS audit

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 15 Integrated Management Systems Stages of Implementation How? 5. Management review

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 16 Integrated Management Systems Stages of Implementation How? The interconnected parts of the IMS need to be implemented and integrated in the business. Planning Checking and corrective action Implementation and operation Life Cycle Policy Management Review

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 17 Integrated Management Systems ISO How? International Standard Organisation (2004): ”Environmental management system - Specifications with guidance for use“ “.. part of the overall management system which includes the organisational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, achieving, reviewing and maintaining the environmental policy.” Specifies 52 requirements regarding environmental performance the organisation needs to comply with Revised in Source: ISO 14001

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 18 Integrated Management Systems Requirements for an Environmental Policy How? “Top management shall define the organisation's environmental policy and ensure that it is appropriate to the nature, scale and environmental impacts of its activities, products or services; includes a commitment to continual improvement and prevention of pollution; includes a commitment to comply with relevant environmental legislation and regulations, and with other requirements to which the organisation subscribes; provides the framework for setting and reviewing environmental objectives and targets; is documented, implemented and maintained and communicated to all employees; is available to the public.” Source: ISO 14001

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 19 Integrated Management Systems EMS according to ISO How? Source: Entropy International Steps to final certification

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 20 Integrated Management Systems Types of IMS How? There are three strategies available to SMEs who want to implement an IMS: to develop their own IMS; to follow standardised guidelines like ISO or as well as SA 8000 or AA 1000; to pursue formal certification/verification to the above standards. These three strategies are voluntary, but different in their scope and approach. Source: Auototrain

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 21 Integrated Management Systems SA 8000 How? “The SA8000 as a standard and verification system is a credible, comprehensive and efficient tool for assuring humane workplaces.” Source: Main elements: 1. Child Labor 2. Forced Labor 3. Health and Safety 4. Freedom of Association and Right to Collective Bargaining 5. Discrimination 6. Discipline 7. Working Hours 8. Compensation 9. Management Systems Generated via a multi-stakeholder process Based internationally approved principles, e.g. those of the International Labour Organisation (ILO) Published in 1997 by Social Accountability International (SAI), revised in 2001 Accredited by Social Accountability Accreditation Services (SAAS)

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 22 Integrated Management Systems AA 1000 How? “AA 1000 is a series of standards for measuring and reporting of ethical behaviour in business. It provides a framework that organisations can use to understand and improve their ethical performance.” Source: Generated via a multi-stakeholder process Designed to be compatibly with other key standards like GRI guidelines and financial acounting standards Open source framework for organisational accountability Targets: Assistance in the definition of goals and targets Measurement of progress made against these targets Auditing and reporting of performance Establishment of feedback mechanisms

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 23 Integrated Management Systems Cleaner Production Assessment - a stepping tool What? Cleaner Production is the continuous improvement of industrial processes, products and services to prevent pollution at the source in order to minimise risks to human population and the environment. If a company has never worked on environmental performance improvements, it can be implemented as a first step to IMS to address internally relevant environmental issues. Source: Van Berkel, R. Core questions to start with: 1.What types and quantities of wastes and emissions are being generated? 2.How much do these wastes and emissions cost? 3.Where exactly are these wastes and emissions generated? 4.Why are they generated? 5.How can they be prevented?

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 24 Integrated Management Systems Kambium Furniture Workshop Case Study Kambium Profile: Personnel: 34 (22 Production, 12 Administration) Main product: kitchens (120 per year) Turnover: 2.8 million Euro Environmental Policy (5 key elements) Registration of all material and energy flows by corporate accounting system. Identification of environmental problem areas by checklists. Registration of all material and energy flows by walk- through. Employee opinion surveys (two workshops). Screening of products with product design criteria. Source: Rohn and Liedtke

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 25 Integrated Management Systems Kambium Furniture Workshop Case Study Environmental Management Programme (selected elements) Establishment of new institutions and tasks -Environmental manager -Environmental co-ordinator -Working group Environment Material flow accounting as key environmental information system Documentation in form of an environmental handbook Source: Wuppertal Institute

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 26 Integrated Management Systems Bonem S.A. Case Study Bonem Organización Chaid Neme Hermanos S.A Profile: Location: Antioquia, Colombia Personnel: 112 Main products: agriculture machinery components Implementation of an EMS based on ISO Initial environmental review, including suggestions for environmental improvement (in co-operation with EMPA from Switzerland). 2.Training of managers and Environmental Committee members on EMS principles and the environmental aspects of the company. 3.Currently the NCPC assists in the implementation of the EMS and associated CP measures. Source: Colombia NCPC (CNPMLTA)

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 27 Integrated Management Systems Bonem S.A. Case Study Examples of measures implemented: Conversion of furnaces to natural gas Waste management programme Source: Colombia NCPC (CNPMLTA) monthly savings of US$1.868,58 (payback 24months) reduction of CO2 emissions in 9,3t/month and of S emissions in 157 kg/month monthly savings of US$1.868,58 (payback 24months) reduction of CO2 emissions in 9,3t/month and of S emissions in 157 kg/month Waste is identified and donated to charity organisations who can sell it 500kg of cardboard, 20kg of metal, 45kg of plastic, and 250kg of paper monthly Waste is identified and donated to charity organisations who can sell it 500kg of cardboard, 20kg of metal, 45kg of plastic, and 250kg of paper monthly

CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME Life Cycle Management Navigator: 8_PR_IMS 28 Integrated Management Systems Tips for action! Tips You need to get top management commitment. Determine the purpose of the management system. Communicate your efforts internally and externally. Clarify the financial resources needed. Produce no bookshelf management system, put it into use and benefit from it. Make use of the know-how of your employees. A final tip for certification: The typical question asked by an management system verifier is “can you prove it?”