David Redman, Director Facilities and Administrative Services Division April 4, HQ Renovation All Hands

Welcome— David Redman, Director, Facilities and Administrative Services Division HQ Relocation Reminders Move Information Key Dates Evacuation Plan Paul Raudenbush, Chief, Headquarters Security Information Security Classified and SBU Information Safe Relocation Arnold Rotruck, Paxton Van Lines Packing Guidelines 2 Agenda

Office of Communications Patrice Williams, Sharon Lord (Alternate) Office of Procurement Laverne Randolph, Susie Marucci (Alternate) Office of Protective Services Mark Dodd, Lakeesha Matthews-Williams (Alternate) Office of Safety and Mission Assurance Bill Loewy 3 Organization POCs

2 nd Floor Moves April 25 th Communications, and OSMA Move to the 2 nd Floor April 30 th Procurement 4 th Floor Move May 3 rd OPS Moving crates / labels will be delivered two weeks prior to move April 11 th Employees are strongly encouraged to take personal items home Organization file cabinets MUST be emptied by April 16 th Proper labels must be applied 4 Move Information

File Pedestals Employees MUST be packed & ready to move by COB the day before scheduled move April 24 th – Communications, OSMA April 27 th - Procurement May 2nd - OPS ITCD will pack computer equipment Employees to complete Paxton label sheet and place on desk for IT to apply System Furniture Keys 5 drawer file cabinets should be locked and key provided to move POC File pedestals do not have to be emptied and will be moved by Paxton movers. Pedestals should be locked and keys remain with employee 5 Move Information

Office keys Office Protective Services, keys will remain with employees Office of Communications, Procurement and OSMA employees with NASA issued keys must place keys in key collection envelope and complete a key card to receive new key. Key card and collection envelope should be returned to your POC. *Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information. 6 Move Information

7 Move Guide Provided to POCs, March 27 th

April 11 th Delivery of moving crates April 24 th Packing completed for Communications, OSMA April 25 th Office Move/Telework Day - Communications, OSMA April 27 th Packing completed for Procurement April 30 th Office Move/Telework Day – Procurement May 2 nd Packing/Re-labeling completed for OPS May 3 rd Office Move/Telework Day – OPS * IT will be fully restored at completion of move. Employees should follow ITCD’s leave behind to map printers. 8 Key Dates

2 nd Floor Location 9

4 th Floor Location 10

Evacuation Procedures HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations. If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds. Verify your evacuation routes and staging area, regardless of where you are in the building. If an alarm sounds listen, then act quickly 11

Evacuation Procedures If you need assistance evacuating, report to the galley area on whatever floor you are on. Once out of the building, do not return until the “all-clear” is given. Follow directions given by the ICP, Emergency Management, Security, and Building Monitors. 12

Evacuation Staging Areas 13

New Galley Areas 3 per floor Keurig Coffee Maker Microwave (2) Refrigerator (2) Ice Maker Seating Area 14 HQ Renovation Update

New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2 15 HQ Renovation Update

New sound masking and PA systems Sound masking provided throughout the building Zone controlled and adjustable Sound masking will be utilized as the PA system GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 16 HQ Renovation Update

 Project Manager  Brian Smith:  Assistant Project Manager  Regina Reilly:  Assistant Project Manager  John Ferri: Please visit our website for more information: 17 HQ Renovation Facilities Points of Contact

Information Security Classified Information Sensitive But Unclassified Information Identifiable markings to indicate sensitive information SBU Cover Sheet Burn Bags Securing Burn Bags Storage and Pick Up Locations Safe Relocation Protect Information that Warrants it! 18

Packing Guidelines Packing with the Pax Box System Build and stack Legal/Letter/Hanging Files Stack and pack Label Placement and Removal 19

20 Questions

Back Up Slides 21

Typical Floor Layout 22

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Design Advantages HVAC wall units will be used properly and help balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to increase productivity Reduce overall energy usage 26

LEED Certification Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification Construction Interiors Goal is Silver Requires a partnership between landlord and NASA 27

LEED Certification NASA can receive LEED points toward certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use 28