1. Building 200 Interior Renovations

2. Agenda Item 1: Initial questions Item 2: Construction Schedule Item 3: Moving Schedule and Process Item 4: Q&A – regarding Indoor Air Quality during construction Item 5: Questions From You

3. Building 200 Interior Renovations Important Dates: Friday March 16 th /07 – Construction contract tender issued. Wednesday March 21 st /07 – Construction site walk- through with contractors. Tuesday April 10 th /07 – Construction contract tender closes. Wednesday April 11 th /07 – Construction contract awarded to successful proponent.

4. Building 200 Interior Renovations Wednesday April 11 th /07 through to Wednesday April 18 th /07 contractor begins to mobilize Wednesday April 18 th /07 – Demolition/Construction slated to begin on 2 nd Floor North (Phase 1) Monday May 07 th /07 – Construction begins on 3 rd Floor South (Phase 2) Friday June 29 th /07 – Construction complete on 2 nd Floor North Monday July 03 rd /07 – Construction begins on 3 rd Floor North (Phase 3)

5. Building 200 Interior Renovations Friday August 10 th /07 – Construction complete on entire 3 rd Floor Friday August 30 th /07 – Construction complete on 1 st Floor (Phase 4)

6. Construction Timeline Design Tender Phase 1 Phase 2 Phase 3 Phase 4 Completion JANFEBMARAPRMAYJUNJULAUGSEPOCTNOVDEC On time & On budget!!

7. Building 200 Interior Renovations THE MOVING PLAN! Guiding philosophy in planning the move process and construction phasing has been: –A) Minimizing effects of construction on individuals. –B) Minimizing operational disruptions for each department. –C) Minimizing confusion for all your colleagues and students on campus.

8. Building 200 Interior Renovations Where and When Is Everyone Moving? All occupants on the 2 nd Floor North will be relocated to Building 255 or other offices on campus. This will happen prior to the start of construction on April 18 th /07. May 04 th /07 – May 08 th /07…Registration, Records, Admissions, Cashiers, and Financial Aid will be relocated to Building 250. After completion of Phase One (2 nd Floor North) – all occupants on the 3 rd Floor North will be moved to the newly renovated areas on the 2 nd Floor.

9. Building 200 Interior Renovations Who Moves? Disability Services moves into their permanent home on the 2 nd Floor. Counseling & Advising moves to the 2 nd Floor on a temporary basis until the construction on the 3 rd Floor is complete.

10. Building 200 Interior Renovations August 11 th /07 – August 14 th /07 Counseling & Advising move to their permanent home on the newly renovated 3 rd Floor. Registration, Records, Admissions, Financial Aid, and Cashiers move back into their permanent home on the newly renovated 2 nd and 3 rd Floors. August 15 th /07 – August 17 th /07 Occupants located in B255 move back to their permanent homes on the 2 nd floor of B200.

11. Building 200 Interior Renovations

13. Phase 3 – Everyone moves back home. As the moving process moves forward there are several areas of responsibility that overlap. Everyone is in someway responsible for a successful and smooth moving process. As your moving day approaches you will be given advance notice so that you will be ready to move on your assigned day.

14. Building 200 Interior Renovations General Guidelines to Moving IMPORTANT: If you have valuable personal items please move them yourself. Malaspina is not responsible for breakage/loss. Items in this category might include pictures, desk lamps, area rugs, plants, etc. Step One: You are responsible for packing your own boxes. All filing cabinets, desks, drawers, etc. must be emptied. Boxes are available from Facilities Services & Campus Development. You will be provided with a Material Handling Form to request boxes, tape, and tape dispensers. Please keep the weight of the boxes to under 50 pounds…if you can’t lift it…the movers probably cannot safely do so either. Step Two: You will be provided with identification sheets/labels that are to be taped/adhered to each box and each piece of furniture to be moved. If you are receiving new furniture you will be informed of this prior to your move date so you will only need to label your boxes. Step Three: Tape/adhere keys to desks and filing cabinets to the front of the piece furniture (i.e. desks, filing cabinets, etc.) Step Four: Pack your phone and cord, unless it has a digital display. Digital display phones should be left in their place. Facilities will look after moving it to the proper location. Your waste bin and recycling bin will be moved for you. Step Five: Place your packed boxes on the floor; please do not block the entrance to the office/area door as furniture may be moved prior to anything else.

15. Building 200 Interior Renovations Step Six: Once all of your items have been moved to your new location, you are responsible for unpacking your boxes and re-packing your desk, drawers, and filing cabinets. Please remove or cut the tape on the boxes and flatten them so that they can be re-used at a different date. Place them in a common storage place so that they can be picked up by Facilities. Computers & Printers: Do not unplug, pack, or move computers, printers, cords, peripherals, mice, etc. Facilities and IT will arrange to have them moved. Photocopiers: Do not unplug, pack, or move printing, scanning, or duplication machines. Facilities, IT, and Printing/Duplicating will arrange to have them moved. Hazardous Materials: If you have hazardous materials in your office/area (i.e. lab reagents/gasoline, etc.) special arrangements may be required through Environmental Health & Safety. Surplus Furniture & Equipment: If you have surplus furniture or equipment to dispose of, please contact Purchasing to discuss your options. Keys/Card Access: Keys/Card Access for your new area (both temporary and permanent) will be arranged in conjunction with Facilities Services.

16. Building 200 Interior Renovations Contact information for anything related to the B200 construction and moving processes: Chris Widmeyer Facilities Planner/Developer Location: Building 120/Rm 204 Email: widmeyerc@mala.bc.cawidmeyerc@mala.bc.ca Ph: Local 6539

17. Building 200 Interior Renovations Questions you may have? Q: Will I be able to access files and other things that are in storage? A: Yes. While storage areas have not been designated as of yet, we plan on storing many items in the tiered classrooms on the first and second floors. This will be cleared up closer to the actual construction start dates. Q: What is being done to provide a comfortable level of Indoor Air Quality during construction? A: The primary method to be used to provide a comfortable level of Indoor Air Quality during construction, will be through the use of air filters attached to all return air ducts in the construction zone. The construction zone will be kept under negative pressure relative to the other areas of the building. Both of these methods used together has the effect of keeping various particles from infiltrating occupied areas. Q: What are Volatile Organic Compounds (VOC’s)? A: Volatile Organic Compounds (VOC’s) are materials that evaporate rapidly and give off vapours and gases which may cause adverse reactions to some people. Some VOC’s have a noticeable odour however many do not.

18. Building 200 Interior Renovations Q: What are potential sources of VOC’s? A: Potential sources of VOC’s are quite wide in range. Some examples of materials containing VOC’s are paints, stains, varnishes, solvents, gasoline, adhesives, wood preservatives, waxes, polishes, cleansers, lubricants, sealants, dyes, air fresheners, fuels, plastics, copy machines, printers, tobacco products, perfumes, cosmetics, dry cleaned clothing, etc. Q: Are we using materials that have VOC’s in them? A: Wherever possible we are using Low-emission/Low VOC products and materials in the renovations however there may be some construction materials being used that are not available in the Low VOC format. If it is possible the use of such VOC products will be kept to a minimum and any vapours generated will be controlled through additional localized ventilation. Q: Will I have access to the construction area during construction if I have a hard hat and work boots? A: No. The area is for construction contractors and those associated with the construction portion of the project. You will be given a tour and access to your new area just prior to moving into it, and after the construction deficiencies have been addressed.