Lesson 4 MICROSOFT EXCEL PART 1 by Nguyễn Thanh Tùng Web:

SUMMARY  Document editing software  Microsoft Word 2007  Features of Microsoft Word

TODAY'S LESSON CONTENT  Spreadsheet definition  How to process information as table form  Concepts in spreadsheet  List of spreadsheet software  Row, Column, Cell  Constants and expressions  Microsoft Excel 2007  Organizing information in Excel  Address of a cell in Excel  how to reference to a cell  Lists the data types 3

ORGANIZING INFORMATION  Student Information: Name  Student Mark: Thể dục, Hát Method 1: Name: Tom, Thể dục: 10, Hát: 8 Name: Jerry, Thể dục: 8, Hát: 10 Cách 2: NameThể dụcHát Tom108 Jerry810 4

STORAGE AND PROCESS INFORMATION AS TABLE  Advantages  No duplicate  Easy to follow  Easy to perform calculation NameThể dụcHátTB Tom1089 Jerry8109 5

SPREADSHEET APPLICATIONS  Spreadsheets are widely applied:  The office work, administration  The accounting jobs  Management jobs  Job analysis and design 6

POPULAR SPREADSHEET  Microsoft Excel  Apple iWorks – Apple Numbers  Open Office – Calc : free  Google docs : online software  … 7

COMMON CONCEPT IN SPREADSHEET  A spreadsheet is a collection of cells, the cells are created by rows and columns  Data contained in cells  Cell Content:  Constant: style number, style, date format,...  Result expression: coresponding to this cell: cell 1 + cell 2, … 8

MICROSOFT EXCEL 2007  Excel Versions: 95, 97, 2000, 2002/XP, 2003,2007, 2010  New user interface, very friendly  Quick Access Toolbar, Ribbon (Toolbars)  Very small file 9

10 Start Excel

11 Start Excel

12 Ribbon (Control Power point)

 Home  Insert  Page Layout  Formulas  Data  Reviews  View Top layer tabs 13

 Copy, paste  Font format  Paragraph format  Number  Style  Editing Home 14

 Pages Format  Insert Tables  Illustrations (Graphic objects)  Charts  Links to Webpage and Internet  Headers and Footer  Graphic Text  Symbol Insert 15

 Create themes  Paper setup  Sheet Options  Format and arrange object Page layout 16

 Functions in library  Defined functions Formulas 17

 Get external data  Manage Connections  Sort & Filter  Data Tools Data 18

 Check document (spelling)  Comment  Security Review 19

 Workbook View  Show/Hide option  Zoom out/in View 20

ORGANIZATION OF INFORMATION IN EXCEL  Information stored in Excel into three levels:  WorkbookAn excel file. A workbook may contain multiple worksheets.  Worksheet: is a table of cells, formed by the rows and columns  Cell: As a small information units stored in excel. A cell can contain numbers or letters  In Excel 2007, a worksheet contains columns and 1,048,576 lines are , and 256 columns instead of the older versions.  Example: Payroll  Worksheet: January, …, December  Cell: Name, Salary, … 21

CELL ADDRESS AND CELL REFERENCE  Cells in an Excel worksheet is defined based on the column and row address  Column in excel is numbered by A, B, …  Row in excel is numbered by 0, 1, …  Example: A13 is the address of the cell created by the column A and line 13  Address box:  Relative address: /  Absolute address: $ / $  For example, A13, $ A $ 13, A $ 13, $ A13 22

Relative and Absolute Reference  In Excel, if a formula is relative references, when copy that formula to other cells, Excel will automatically change the cell reference corresponding to the row or column.  For example: C1 = A1 + B1. When you copy cell C1 to cell C2, Excel will automatically convert C2 = A2 + B2  Depend on case that the user will decide to use the relative reference or an absolute Press F4 to automatically switch between different types of address 23

Relative and absolute reference 24

MIỀN CÁC Ô (RANGE)  Is set in a rectangular box is limited by 2 cell references or set of domain Definition:  :  ;  Examples:  C2: D8  B2..B8; E2..E8  Range may be named  B2..B8= range 1;  E2..E8 =range 2; 25

TYPES OF NUMBERS FORMAT IN EXCEL  General: the general format, no specific requirements  Number: Example:  Currency: Example: $ 100  Date: Example: 3/14/2010  Time: Example: 13:30 26

TYPES OF NUMBERS FORMAT IN EXCEL  Percentage: Example: 80%  Fraction: Example: 1/2  Scientific: Example: 5.00E-01  Text: Example: abc  Special: special code for countries  Custom: defined by users 27

DEMO  The interface elements on Excel  Create / Open Workbook  Add / delete / rename worksheet  Edit box  The simple formula (unused function)  Format cells 28

Demo1 (Ex 16-Ex 58 Text book) 29

 Use Auto sum and Fill handle to copy cells  Format title and Total cells  Make charts Skills in Demo 1 30

Demo2 (Ex 83-Ex 132 Text book) 31

 Insert formulas  Insert function (Auto sum, average, max, min)  Formatting and conditional formatting  Printing  Display formula (Ctrl key +"`" key)  Import external data from Web source Skills from Demo2 32

Demo3 (Ex 163-Ex 227 Textbook) 33

 Dates and Time (Now)  Rotating texts  What if Analysis  Pie Charts  Split Windows into Panes  Goal Seek Skills from Demo 3 34

Print Documents 35

Find and Replace 36