File Types, MS Word, and MS Excel

File Types/Extensions Name that file extension! .doc Microsoft Word Document

File Types/Extensions Name that file extension! .docx Microsoft Word Open XML Document

File Types/Extensions Name that file extension! .log Log File

File Types/Extensions Name that file extension! .rtf Rich Text Format File

File Types/Extensions Name that file extension! .csv Comma Separated Values File

File Types/Extensions Name that file extension! .ppt PowerPoint Presentation

File Types/Extensions Name that file extension! .gif Graphical Interchange Format File

File Types/Extensions Name that file extension! .pdf Portable Document Format File

File Types/Extensions Name that file extension! .xlsx Microsoft Excel Open XML Spreadsheet

File Types/Extensions Name that file extension! .exe Windows Executable File

File Types/Extensions Name that file extension! .jar Java Archive File

File Types/Extensions Name that file extension! .asp Active Server Page

File Types/Extensions Name that file extension! .css Cascade Style Sheet

File Types/Extensions Name that file extension! .msi Windows Installer Package

Microsoft Word

Microsoft Word Word processing software Commonly used for: resume creation cover letter creation documentation design documents requirement documents status reports

Ribbon Beginning with Office 2007 Microsoft began to utilize a “Ribbon” Contains toolbars Arranged in tabs

Home tab Allows you to change thing like: font (type, size, color, etc.) bolding, italicizing, and underlining of text

Home tab It also allows you to change the text alignment (ex. center text) change line spacing (ex. double spaced) create bulleted, numeric, or outlined lists

Insert tab Allows you to insert thing like: tables pictures shapes charts

Inserting a table Click on “Table”

Select how many rows and columns you’d like to start with by hovering over the blocks. Click when you have the number of blocks you want selected. In this example I have selected 4 columns and 2 rows

Your table will be inserted into your Word document

All cells will be highlighted once the entire table has been selected. You can select your entire table by clicking within it and then clicking the 4 arrow cross. All cells will be highlighted once the entire table has been selected.

By right clicking on the selected table we are provided with a number of options

We can insert more columns or rows, merge cells, etc.

By clicking on “Borders and Shading By clicking on “Borders and Shading...” we are provided with additional options we can apply to our table.

We can change how our table’s borders appear or we can remove them completely

Microsoft Word Demo

Microsoft Excel Spreadsheet software Commonly used for: performing calculations forecasting reporting Analysis documentation requirement documents matrixes charts

Microsoft Excel Allows a user to easily sort data filter data perform “what if” analysis auto-fill cells drag and drop information Excel can have a connection to a database, thereby allowing it to pull data from it

Ribbon Similar to the one in word

The “Home” tab allows us to easily change the formatting of numbers

A spreadsheet is made up of rows (represented by numbers), columns (represented by letters), and cells (represented by a letter/number combination In this example the selected cell is C5

We can type information into a cell

More importantly we can type formulas into a cell

Once we enter the formula the cell displays the result of it.

Another formula example A1:A5 is called a range of cells The sum function is telling excel to sum the numbers in the specified range

Excel provides a ton of useful functions that can be applied to data Examples include: sum average max min if year

Microsoft Excel Demo