FCMAT Technology Recommendations Fil Duldulao Shawn Cabey David Flores Julienne DeGeyter

District Overview 63,000 students in 64 schools 63,000 students in 64 schools District covers 320 square miles District covers 320 square miles 3541 certificated staff 3541 certificated staff 2145 classified staff 2145 classified staff Formally the fastest growing school district in the US (July 04-July 05) Formally the fastest growing school district in the US (July 04-July 05)

EGUSD Core Values Outcomes for students Achievement of core academic skills Confident, effective thinkers and problem solvers Ethical participants in society Commitments about how we operate as an organization Supporting continuous improvement of instruction Building strong relationships Finding solutions High expectations for learning for ALL students and staff Instructional excellence Safe, peaceful, and healthy environment Enriched learning environment Collaboration with diverse communities and families

District Technology Overview Information processing systems Information processing systems –Payroll –Accounting –Student Information System Telecommunications for voice, data and cable television Telecommunications for voice, data and cable television –Personal computer standards, support and repair –Local and wide area networks –Technology training and support –Instructional technology and administrative technology –Internet access, support and standards.

Technology Standards Ensure that 100% of our employees have access to Provide quick and convenient access to data for all with a verifiable need for such access. Strive towards providing support that is readily available to all within reasonable response times. Develop a professional development plan that links and synergizes state requirements with our district needs. Focus on powerful, proven, instructional software and its implementation across the district.

Findings and Recommendations Implement internet security Physically secure server locations Implement Microsoft Active Directory Secure file shares Centralize patch management

Findings and Recommendations Secure desktop access Develop and implement TS Department security policies Educate and train district users in security protocols

Timeline for Completion StartFinish Network Infrastructure 7/3/099/3/09 Policies & Network Security 2/16/0912/22/11 Active Directory Deployment 7/6/092/17/10 Internet Security 7/6/096/3/10

Timeline for Completion StartFinish MSUS Deployment 7/6/091/20/10 Physical Security 2/16/093/26/10 Training and Education 2/16/0910/1/10

Benefits of Implementation Inventory & Control – –Inventory Estimates:   ~3,000 Printers   ~20,000 Desktop Computers   ~200 Software Applications Warranty Tracking License Management Remote Batch Installations Scripting & Automatic Services Delivery

Benefits of Implementation Policies & Permissions – –File Shares – –Resource Assignment by Groups (AD) Internet Security – –Automatic Installations / Updates – –Patch Management Centralized

Benefits of Implementation Content Filtering – –Blocking of inappropriate material – –Local override ability Content Monitoring – –Search engine reporting – –User Activity Reporting Facilities Infrastructure – –Extended Equipment Life – –Lower Cooling Costs – –Lower Risk of Theft, Vandalism, Hacking

Risks of Implementation Increased Dependency on Servers – –No local access on server failure – –Catastrophic Breech Greater User Restrictions – –Content Restrictions (YouTube, Wikipedia) – –Software Installation Restrictions

Implementation Plan Budget Proposal AreaDescription One-TimeOngoingTotal One-TimeOngoingTotal Physical SecurityFacility Upgrades$200,000$0$200, Physical SecurityHardware Upgrades$120,000$0$120, Network InfrastructureRouter Upgrades$60,000$0$60,000 $0$60,000 Internet SecurityConfigure McAfee ePO$10,000$0$10, Network InfrastructureAD Migration$2,000$0$2, Risk AssessmentTechnology Consultant$15, TrainingSite Technician Mileage--- $5, TrainingTraining Materials--- $2, Internet SecurityLightspeed Systems$60,000$0$60,000 $0$60,000 Internet SecurityMcAfee ePO$60,000$0$60, MSUS DeploymentMicrosoft Update server$4,000$0$4, Network InfrastructureWU Gold$3,000$0$3, Workstation/Server MaintenanceXP Licenses$10,000$0$10, TOTAL:$544,000$0$544,000 $67,000$60,000$120,000

Personnel Allocations for Implementation Plan Q1Q2Q3Q4Q1Q2Q3Q4 Director, Technology Services 25%75%75%75%50%25%10%- Director, Facilities -5%5%----- Network Manager 50%85%85%85%50%25%15%15% Site Technicians (40) 50%10%85%85%10%5%5%5%

Training Inter-district Participation Inter-district Participation –District Departments –School Sites Extra-district Participation Extra-district Participation –Parents  School Loop –Students

Dates for Milestones September 2009 September 2009 –Network Infrastructure –Policies and Network Security –Internet Security February 2010 February 2010 –Active Directory Deployment –MSUS Deployment March 2010 March 2010 –Physical Security

Final Considerations Current Status – Highly Vulnerable Cost-Effective Solution – –Remediate Security Issues – –Also Addresses Asset Management Issues 3-Year Timeline Moral, Legal Responsibility to Staff, Students

Questions?