Midland ACS Section: Monthly Board Meeting August 4, 2014 MCFTA, Board Room Chair: Michelle Cummings

August 4 th Agenda TimeSpeakerSubjectDuration 7:00 Michelle Cummings Welcome/ Introductions2 7:02 Michelle Cummings June Minutes3 7:05 Mary Irons/ Heather Crowl Scholarship Fund20 7:25 Tina Leaym, Bob Howell Fall National Meeting- Council15 7:40 Chelsea Quinn Nominations and Elections5 7:45 Roja Ergun FSM5 7:50 Gina Malczewski Handbook10 8:00 Michelle Cummings Next meeting- Date/time/location2 8:02 Michelle Cummings Adjourn

Approve June Minutes

Midland Section ACS Scholarship Fund

Awardees /Applicants This year we offered one $2,000 scholarships to Katarina Keel. Katarina Keel is an excellent student; went to Hemlock High, and is going to SVSU and majoring in Chemistry. The Midland Section ACS scholarship funds are distributed through the Midland Area Community Foundation, and Katarina will receive a $2,000 check from the Foundation the beginning of June, resident of Midland, attending Calvin resident of Midland, attending Yale resident of Midland, attending Delta resident of Midland, attending Hope resident of Midland, attending Michigan resident of Iosco, attending SVSU resident of Midland, attending MSU resident of Saginaw, attending SVSU resident of Midland, attending Delta resident of Midland, attending Hope resident of Saginaw, attending MSU resident of Midland, attending Ferris

Midland Section ACS Meeting, San Francisco (Fall 2014) Council Meeting Prep Tina Leaym Bob Howell August 4, 2014

Overview of Pending Council Action Nominations and Elections – Committee on Committees – Council Policy Committee – Nominations and Elections Reports of Elected Committees of the Council – Recommendations for continuation of selected committees Reports of Council Standing Committees – Approval of Professional Employment Guidelines (Committee on Economic and Professional Affairs) – Approval of change in a Local Section territory (Committee on Local Section Activities) Reports of Other Committees – Petition to charter new International Chemical Sciences Chapter (Committee on International Activities)

Nominations and Elections Committee on Committees* – The committee has selected the following slate of candidates for term, we will elect 5 Spiro Alexandratos# Mark Benvenuto Mitchell Bruce Judith Currano# Jetty Duffy-Matzner Kathleen Gibboney Helen (Bonnie) Lawlor# Zaida Morales-Martinez# Robert Pribush Patricia Redden * Key responsibilities: assist and advise on appointments of chairs and members of Council-related bodies, recommendations concerning responsibilities and size of committees. # Incumbent

Nominations and Elections Council Policy Committee* The committee has selected the following slate of candidates, we will elect 5. (4 top-vote candidates will serve terms, the candidate receiving the 5 th highest vote will serve the remainder of the term) – Lawrence Barton# – Dwight Chasar – Lynne Greenblatt – Martha Hollomon – Peter Jurs# – Pamela Kistler – Doris Lewis – Christopher Masi – Andrea Twiss-Brooks – Linette Watkins * Key responsibilities: serves as Executive Committee for Council, creates candidate slate for N&E, long range and strategic planning, recommending positions on amendments to the Constitution and Bylaws # Incumbent

Nominations and Elections Committee on Nominations and Elections* – The committee has selected the following slate of candidates, we will elect 5. Anthony Addison John Finley Lydia Hines# Roland Hirsch Robert Lichter Mamie Moy Anne O’Brien# Eleanor Siebert Herbert Silber Ralph Wheeler * Key responsibilities: receives petitions for President-Elect, District Director, Director-at- Large, ranks candidates, supervises Society elections, conducts elections in Council, serves as appeals board for local section and division elections. # Incumbent

Reports of Elected Committees of the Council Recommendations for continuation of selected committees: – Committee on Patents & Related Matters – Committee on Technician Affairs

Reports of Council Standing Committees Approval of the Professional Employment Guidelines, 9 th Edition, major updates from the Committee of Economic and Professional Affairs: – Under Benefits, Retirement: changing recommended time for vesting of employer matching funds from 6 years to 3 years changing recommended service time for participation from 2 years to 1 year – Under Safety, Health, and the Environment: Adding language about safety education, training for high hazard materials, minimizing hazard and exposure risk – Under Professional Development: Adding language about support for attendance at conferences with employer reimbursement or paid time off.

Local Section Territory Change: An application has been received for the formation of the South Africa International Chemical Sciences Chapter. New International Chemical Sciences Chapter: Philadelphia Local Section is petitioning to have its boundary extended to include the Ocean County Local Section

Nominations and Elections

FSM September 27 th at Delta College

Section Handbook Gina Malczewski August 4, 2014

Background Version on website is 17 yr old and out of date Previous attempt to update (2008) not completed Taken on in 2012 as part of my chair goals Template provided for contributors (Tina Leaym) More than 17 sections updated and approved at meetings New sections written: resident agent, financial committee, etc.

What remains New sections: WCC, Minority Affairs (just a start)—vote today? Uniform editing so that all match (underway) Revote on final version – At Board meetings? – By ? – Executive committee? Upload to website Annual or biannual review is needed as things change

Minority Affairs The Committee on Minority Affairs is in a state of transition and is currently investigating potential initiatives for promoting the profession and providing resources to students and professionals in Mid Michigan, with great emphasis on areas with a significant underrepresented minority population. Transitional goals include: Identify a specific, target audience (e.g. students, teachers, young professionals, etc.) Propose initiatives for specified audience Establishing a budget for the following fiscal year An annual report of the year’s activities will be prepared in December for submission to the Secretary, who will include it in the Section’s Annual Report to the SOCIETY.

WCC Brief description of the goal of the Committee/Event/Office: A key objective of the Midland WCC group is networking, and fostering connections between organizations with a strong emphasis on including students from our local universities. The intent of this group is to create a community with the specific mission of supporting women scientists in our community. Basic Duties and responsibilities: There are three areas where this committee can provide a unique contribution: outreach, networking, and career development. Our local section is very active in outreach activities to ignite a love for science in the next generation and this group has hte opportunity to supplement that with events that specifically target girls and highlight the roles of women in science. In regard to networking, the Midland Section is a unique place in that we have several chemical companies and universities within a relatively small community. WCC seeks to fill the need for more networking opportunities for women to build connections across organizations, specifically between university students and professionals to help initiate mentoring relationships for women. The third key area is career development. Each of the companies/universities has their own career development programs and this group will serve as a forum to share about topics that were well received within each organization and coordinate training sessions or seminars when the topic is broad enough to be of interest to women across our entire scientific community. Example Timeline of Duties: This committee will coordinate and participate in many one-time events that do not result in a consistent annual timeline. The steering committee will meet approximately once per month to discuss upcoming events and if the mission of the group is being met. Month or time-frame (ex. January, mid-summer) Task (ex. begin search for keynote speaker) Jan : Host an annual kick off meeting for the steering committee meeting to set goals for the year in each of the three key areas (outreach, networking, and career development) and assign focal points for these efforts. June: Define the intent of WCC involvement at the Fall Scientific Meeting and form a sub-committee if needed. July: Align with the Nominations and Elections committee to promote WCC representation on the board. In parallel address succession planning for the WCC steering committee Dec: Review the Handbook to determine if any updates are needed for this section.Host a year-end wrap up meeting to discuss successes from the year and identify opportunities for future growth.

New revised first section Sent ahead of meeting Discussion? Approval?

Volunteer Appreciation Day Wed, Sept 10, 6:30 pm Gina‘s house: 4210 Linden Dr, Midland Free food, activities, prizes Board members, Committee chairs/volunteers; Outreach Need RSVP for numbers:

Adjourn