Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Tracy Zitzelberger Date: January 15, 2015 Research Administration Information Network

RAIN Agenda Introduction Updates & timely information: TTBD Special Feature: What’s up in ORCATECH OPAM RATE ORIO SVPR RFDS USR Research & Academic HR CTO OCTRI Q & A 2 Tracy Zitzelberger RAIN:

TTBD - Technology Transfer & Business Development 3 RAIN:

TTBD Spotlight Series in Research News –December: “TTBD Startup Spotlight” Najit Technologies Read the story here.here – January: “TTBD Inventor Spotlight” Perry Gliessman, OHSU Data Center Look for this story in Research News towards end of January.Research News RAIN: TTBD: Technology Transfer & Business Development Andrew Watson

TTBD Quarterly Newsletter News/Events Update How does TTBD commercialize OHSU inventions? Bringing together Inventors, Investors, and Industry What happened at the OHSU Startup Symposium? Subscribe today: Andrew Watson 5 RAIN: TTBD: Technology Transfer & Business Development

TTBD Lunch & Learn Presentation “An OHSU Licensing Case Study: Discovering new Human MR Imaging Biomarkers” Thursday, February 26, :00-1:00PM Mackenzie Hall 2201 Add to your Outlook Calendar Add to your Outlook Calendar or for an event invite. Andrew Watson 6 RAIN:

7 Questions? Phone: Website: Andrew Watson TTBD: Technology Transfer & Business Development

What’s happening in… -ORCATECH -Oregon Center for Aging & Technology 8 RAIN: Special Feature

What we do: ORCATECH is transforming clinical research with in-home continuous assessment technologies that collect data in real time, all the time. We specialize in: Continuous assessment technologies: consultation, design and development. Sensor-based clinical trial consultation & coordination Algorithm development and Big Data analysis. ORCATECH Tracy Zitzelberger

Current assessment practice is limited. Infrequent assessments Depends on self-report Conducted at a clinic on provider’s schedule Assumes exam indicates typical function Hard to track across the course of illness Limited knowledge of life context (e.g., sleep, socialization, physical activity) ORCATECH Tracy Zitzelberger

Baseline12 Months24 Months Measured Function Greatest Challenge? Detecting meaningful change. ORCATECH Tracy Zitzelberger

Activity and Health Research indicates a relationship between activity and health problems. In-home activity patterns are impacted by most health issues - e.g., depression, injury, Parkinson’s, dementia. Key factors in ability to live independently: mobility and cognition. ORCATECH Tracy Zitzelberger

Community-wide Home Assessment Technology for tracking in-home activity. ORCATECH Tracy Zitzelberger

Secure Cloud Secure Cloud Kaye, et al. J Gerontology, 2011 Kaye et al. Journals of Gerontology: Psychological Sciences, 2011 Community-wide Home Assessment Secure, cloud-based data gathering. ORCATECH Tracy Zitzelberger

Data Fusion Data Fusion Data Fusion: Strength in combining data streams. ORCATECH Tracy Zitzelberger Improved Assessment & Health Outcomes

Subject 1 Motion activity for 330 days. Pixels: activity sensor firing. Colors: location of sensor. ORCATECH Tracy Zitzelberger

Subject 2 Motion activity for 210 days. Note absences at mealtimes and throughout the day. Why? Hayes, ORCATECH 2007 ORCATECH Tracy Zitzelberger Lives in retirement community.

ORCATECH 18 Tracy Zitzelberger RAIN: Tracy Zitzelberger, MPH ORCATECH website ORCATECH website

OPAM - Office of Proposal & Award Management 19 RAIN:

OPAM: Office of Proposal & Award Management New DHHS Salary Cap Effective Jan 11, 2015: $183,300 Use this amount for budgets on DHHS grant applications OHSU Salary Cap Worksheets will be revised to reflect higher amount. Grants Management: Nancy Duncan RAIN:

OPAM: Office of Proposal & Award Management New NRSA Stipend Levels Federal Fiscal Year 15 Funds NOGAs will be revised to reflect increased amounts No Change in: Tuition, Training Related Expenses, Institutional Allowance Grants Management: Nancy Duncan RAIN:

OPAM: Office of Proposal & Award Management New Notices of Grant Award Uniform Guidance Changes CFDA Name 45 CFR Part 75 Research and Development (R&D) Grants Management: Nancy Duncan RAIN:

OPAM: Office of Proposal & Award Management NIH Policy on Late Submissions New two-week window after application due date, during which NIH might consider accepting a late application. Significant change from previous policy. Different late windows used to be tied to different types of applications and no late window was provided for those submitted with special due dates. Pre-Award: Aric Dutelle RAIN:

OPAM: Office of Proposal & Award Management Always Check eRA Commons! If you can’t VIEW it, they can’t REVIEW it. Submitting to Grants.gov is not the final step in application submission. You are only ‘done’ when you can view every part of the submitted application in eRA Commons.Grants.gov Please, please, please: Track your applications in eRA Commons: correct any identified errors, and carefully check your assembled application image. Pre-Award: Aric Dutelle RAIN:

OPAM: Office of Proposal & Award Management American Heart Association Changes to the ePPQ Due to changes in AHA terms and conditions, it has been necessary to update the ePPQ. Pre-Award: Aric Dutelle RAIN:

OPAM: Office of Proposal & Award Management Direct from our Nation’s Capital Grants.gov will be down February Please plan accordingly. Effective 1/26/15 Research.gov/FastLane will have automatic application compliance checking for page counts, budget amounts and performance dates. PI will see these errors before it routes to OPAM. Pre-Award: Aric Dutelle RAIN:

OPAM: Office of Proposal & Award Management New Post-Award Department Distribution OPAM Sponsored Projects Analyst Account Distribution List Post-Award: Pat Cloteaux 27 RAIN:

OPAM: Office of Proposal & Award Management New Final Financial Report (FFR)/ Invoice Language “By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise.” (U.S. Code, Title 18, Section 1001 and Title 31, Sections and ) Post-Award: Pat Cloteaux 28 RAIN:

OPAM: Office of Proposal & Award Management OGA Update Search by PPQ, IRB, IACUC, Alias or Project! Process Improvement: Cari Benveniste 29 RAIN:

OPAM: Office of Proposal & Award Management OGA Update OGA Report names were changed which may expedite report selection. They no longer begin with “ZGMS” or “ZPA”. For example: “ZGMS: Project Status Report - by Expenditure Category” Notice of Account Set-up will indicate if Uniform Guidance applies. Process Improvement: Cari Benveniste 30 RAIN:

OPAM: Office of Proposal & Award Management Common Outgoing Subaward Topics Fixed Price Agreement payment schedules –Time milestone and, satisfactory progress as determined by OHSU PI Treasury’s Wire Transfer form –Product or Service and, Location of work –Wire account information Determining invoice cost appropriateness –Principle Investigator or designee, and Fiscal Authority responsibility. Policy: Charlie Resare 31 RAIN:

OPAM: Office of Proposal & Award Management And… Questioning an invoice (cost, timing, etc…) –Contact Subrecipient and copy to –Best if OPAM stay’s out of questioning initially. Subaward Invoice Roles & ResponsibilitiesRoles & Responsibilities Policy: Charlie Resare 32 RAIN:

OPAM: Office of Proposal & Award Management OIG Actions Update OIG (Office of Inspector General) audit released 8/14/2014: University of California Los AngelesUniversity of California Los Angeles –Found unreasonable salary expenses charged to an award based on a retroactive payment. Takeaways –Retroactive payments are scrutinized. –This includes pay increases. –Tied to Labor Distribution (LD) and effort statements. Policy: Charlie Resare 33 RAIN:

OPAM: Office of Proposal & Award Management OMB Uniform Guidance (UG) Update Effective 12/26/14 –NIH is applying the UG to incremental funding. 26 federal agencies implemented the UG. –DHHS implementation available at 45 CFR CFR 75 Minor deviations from original UG. OPAM is currently making “house calls” to address UG changes. Policy: Charlie Resare 34 RAIN:

OPAM: Office of Proposal & Award Management OPAM Form Changes Subrecipient Commitment Form Required from each consortium/subrecipient for proposals with a deadline of February 5, 2015 or later Also required for all subaward requests submitted on or after February 5, 2015 Policy: Charlie Resare 35 RAIN:

OPAM: Office of Proposal & Award Management Upcoming Form Changes Subaward Request form Will be modified to account for Subrecipient Commitment form, and be more versatile. –Allows you to account for fixed price sub awards –Removes duplicate information already on the Subrecipient Commitment form –Offers more options regarding carryforward Policy: Charlie Resare 36 RAIN:

OPAM: Office of Proposal & Award Management Effort Update Jul-Dec 2014 Effort Period Ended –LCTA’s due February 6 th –Forms to DECs by February 24 th New Salary Cap worksheet!!Salary Cap Policy: Charlie Resare 37 RAIN:

Questions? OPAM Central: OPAM Online OPAM: Office of Proposal & Award Management

RATE – Research Administration Training & Education 39 RAIN:

RATE: Research Administration Training & Education Margaret Gardner 40 Upcoming Learning Opportunities  RDA 101: Introduction to Research Administration  Clinical Trials Pre & Post Award Administration  Learning links for new and transitioning Research-related staff. Learning links RAIN:

RATE: Research Administration Training & Education Margaret Gardner 41 Compass OHSU’s place to connect with learning opportunities. RAIN:

ORIO –OHSU Research Integrity Office 42 RAIN:

ORIO IRB: Institutional Review Board Update: eIRB Upgrade On track for Early Summer Go-Live –Currently in Phase 2 Data Migration/Interfaces Reminder: Please, clean up your documents. –Archive anything not in active use. –Document naming conventions help with a successful data migration process. –Thanks for all your help! Coming soon: Demos at faculty department meetings! David Holmgren 43 RAIN:

ORIO IRB: Institutional Review Board Upcoming IRB Education Sessions eIRB Upgrade: Initial Submissions Wednesday, February 4 th in UHS 8B60 9:30 to 10:30 a.m. Drop-in - no RSVP required. Intro to IRB Review Thursday, February 19 th in CHH :30 a.m. to 12:30 p.m. Enroll via Compass.Compass David Holmgren 44 RAIN:

45 Questions? David Holmgren RAIN ORIO: OHSU Research Integrity Office

Wrap Up Q & A Next RAIN Meeting: February 19, 2015, 9:30 – 11:00 a.m. Send agenda item requests to: Or use the RAIN Feedback FormRAIN Feedback Form Everyone 46 RAIN: