1 Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. Agenda –1/31/2014 Monday- Unit 52 Howard J Rattliff, Jr. – Principles of Technology - Course #

2 Microsoft Word Modules 1/31/2014 Unit #52 - Friday: Past Lesson Review Highlights: 1)Introduced the use of the Formatting command to add Columns to a new word document for use in newsletter /brochures type products. 2)Discussed basic components of a newsletter and how they are constructed and used including Header/Footers/ and adding objects such as pictures or your organizational emblem or icon. 3)Many existing newsletter templates exist in Word 2010 application. You can modify and save a custom one for use in your organization (school/ class newsletter/ group (church, office, etc) or just for personal use to share as part of a blog, etc. Any Questions?? Today’s Summary Objective: Key Goals: Lab Exercise in Word problem 1 ( WD2.104 ) – The professional experience of requesting a reference. Summer Internship. Key Products and Experiences: 1.Requesting a Reference

3 Graded Assignment – Prepare a Resume’ by Feb 17.  What is a resume’ ?  Use Word to prepare a short document 1 – 2 page professional resume’ describing your education, work history, etc.. The document should be prepared well enough that you can use it when you are applying for a job  Format for an intern / other uses. Desired position/ List of academic achievements/ no GPA/ technical achievements/ interest (clubs and civic affiliations).  Due February 17, 2014, as part National Engineers Week National Engineers week. As a part of that celebration, during the week of February 17 –February 21, 2014, Lockheed Martin engineers from our Grand Prairie, Texas will be visiting UME Prep on Thursday

4 Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. 4 Legend: Instructor Class Individuals Assignment/ Discussions SME = Subject Matter Expert Unit 52 Agenda,, Rm On Campus Dress: Business Casual StartEnd Topic/Discussion Teacher / Instructor Duration Time Elapse Time Counter 1:251:30 Meeting Final Checks (and Dial in - Not Applicable) Howard Rattliff 0:00 1:30 > -- Welcome - Introductions of any Guests? Howard Rattliff 0:00 1:301:35 Class Roster (1st 5 minutes of Class) - Howard Rattliff 0:05 1:35 Agenda for Today & Logistics Howard Rattliff 0:000:05 1:351:40 1.Overview 2.Today’s Class Objectives: Lab exercise in Word Mr Rattliff 0:050:10 1:401:50 Quick Review Last Lesson / Questions from Prior Class? CLASS 0:100:15 1:502:05 Class Lab CLASS Exercise0:150:25 2:002:10 Class Lab - Formatting and Printing H Rattliff 0:100:40 2:102:20 Class Lab – Discussion and Lessons Learned CLASS 0:10 0:50 2:202:25 Next steps and assignments (Unit 53 – Monday 2/03/2014 Howard Rattliff 0:050:55

5 Reading Assignments – Yes >> Due Monday 2/3/2014 Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. You can visit Web resource at Word tutorial found at to perform some practice exercises using the some of features discussed. to perform some practice exercises using the some of features discussed. Shortcut -- Use F5 (function key) key shortcut and ESC (Escape key on keyboard to toggle Display Modes between Normal View and Slide Show View modes in Powerpoint Supplemental Learning Aids - Assigned Reading from Text Book - pages WD-3.30 Adding Citations and Bibliography Key concept WD 3.37 Adding Citations and Bibliography

6 Review of Word – New Document Features and Creation  Template Categories Commonly Used in Word  Publications:  Directory, Brochures, Newsletter  Reports:  Professional, Contemporary, Formal  Letters and Faxes  Elegant, Contemporary, Letter Wizards, Mailing Label Wizard  Other Documents:  Resume’  Webpages:  Wizard

7 Student Feedback - Technology Career Words of the Day  Professionalism – the conduct (look/actions), skill, good judgment, and polite behavior that is expected from a person who is trained to do a job well  Intellectual Curiosity - a desire to know more than the basics or the common knowledge; you want to LEARN so you (and maybe others) can benefit from the knowledge; something to challenge you and make you think about problems and issues, and how to communicate with others about those issues and possibly resolve them. Ref: Answers: Social Science/Psychology  Design Review  Thanks for remembering my feedback speech. Bottomline "Feedback is the breakfast of Champions". Makes you great by opening opportunities to learn! Unfortunately I cannot review you work now as it would be unfair to the others although I do applaud your request. All I could do is say either yes or no. No but I would suggest that you solicit input from someone such as you parent or someone like Mr Horton who worked at Bell Helicopter or Mr Shafer and ask for ideas or suggestion. Normally by talking it about it with someone you or they will also identify some errors or suggest making some improvements to the overall end product. In the tech world we call this a design review or walk-thru. In the engineering world we conduct several design reviews just to successfully produce one product or piece of software.

8 Word - Exercise Go to book page – WD2-104 Problem 1 – Requesting a Personal Reference for Summer Internship. 2 paragraphs example: I have an important interview for an internship position in the advertising department of a local advertising firm. As someone who is closely familiar with my character and professionalism during my tenure at R&A Publishing, I respectfully request your assistance by providing a personal letter of reference that I can use to complete the interview process for the job opening. I am completing my first year as a Freshman at TCU, and looking forward to admittance into the business school (Neely School of Business) during my Sophomore year in September Please feel free to contact me at: should you have any questions regarding this request. The letter of reference is needed by March 1, 2014.

9 Frequently Used Features / Concepts in Word 1.Inserting Comments – Similar to Excel – You can hide or view them (a so-called - toggle feature). Place cursor in area of document that you want to add a comment. Select Review/add comment button 2.Go to section WD 1.3 of book – Concept Preview and Developing a Document. 1. PLAN Start 2. Enter3. Edit4. Format 5. Preview and Review6. Print Stop Multiple Documents = summing junction Recursive operations 1 to n

10 Authored - H Rattliiff © All Rights Reserved. UME Prep Use Only. 10 END

11 Supplemental Materials

12 Label Merge Process Flow Diagram (using label wizard) ( using autoshapes in Powerpoint to draw boxes) Start Word Start 1.Select Label Avery 5663 Size 2”x 4.5” Create using a Mail List ? Y N Single Page of Labels Target *.docx RAM Word formatting 1.14 pt letter size 2.Align Left 3.Mail Address Multiple Documents Hard drive etc Stop Print Doc Y N Doc Open New Word doc using Template Label Wizard or Show Wizard menubar Use New Doc ? Y N A A Alternate Process (Not for mail list) 2.Arrange label (1 st label) / Select the List / Use an Existing list 3.Select and insert merge field Codes in 1st 4.Format Fonts and Size and Field Spaces For instance: Firstname Lasthame 5. Propagate Labels 6. Merge Manual input Logic Decision (Boolean) Key Step Process Block 1- N Different Addresses Logic Decision (Boolean) Loop (Do Loop) Comments in Box with Dash lines Storage Drive / Hard drive /USB etc Connector Notation: i.e. A to A B to B and C to C etc. Save to HD There is No Undo or Redo

13 Show and Tell - Labels Examples & Discussion  Label types (Avery 5160’s are very common) 1” x 2.63” or 30 per pg.  Many Other Sizes e.g 5663 are 2” x 4.25” or 10 per page  Typical Information (Full name/Address/ C/S/Z)  Envelopes – 20 lb Security Standard 3 5/8 ” x 6 ½ ” and Business 4 1/8 ” x 9 ½ ” Real World Applications and Uses?

14 1.“Save As” command in Word View File Extensions