The Club Leadership Plan A Tool for Revitalizing Membership

The Rotary Clubs of District 6400

Organizations were established between 1905 and 2008 withOrganizations were established between 1905 and 2008 with staffs starting with at least 25 staffs starting with at least 25 Over the next 75 years the staffs varied from 8-10 and Over the next 75 years the staffs varied from 8-10 and however – by 2008 staffs now varied between 8-10 and however – by 2008 staffs now varied between 8-10 and Boards:Boards: - COO (President) - CAO (Secretary) - CFO(Treasurer) - Human Resources Manager (Club Services) - Project Manager, Int’l (International Services) - Project Manager, Windsor (Community Services) - Marketing Manager (Vocational Services) Staff: = employees.Staff: = employees.

Company Policy: No salary or wages Finance all own costs Pay a fee to work. Attend work 50 % of time required No requirement that you actually work Management changes every 12 months No retirement age No skills required No requirement to attend training programs etc. ! Company Policy: No salary or wages Finance all own costs Pay a fee to work. Attend work 50 % of time required No requirement that you actually work Management changes every 12 months No retirement age No skills required No requirement to attend training programs etc. !

… and for the past 100 years …it has worked

Post 911 Inflation Time Traffic Congestion Work pressure Urban Communities

What are deterrents that hinder your club’s progress? Solutions. What are deterrents that hinder your club’s progress? Solutions.

Club Leadership Plan District 6400 Team

Four Avenues of Service Club Service Club Service fellowship fellowship club functioning club functioning Vocational Service Vocational Service service through vocations service through vocations high ethical standards high ethical standards Community Service Community Service projects to improve community life projects to improve community life International Service International Service humanitarian outreach humanitarian outreach world understanding and peace world understanding and peace

Effective clubs are able to Sustain and Increase Membership Implement Successful Service Projects Support The Rotary Foundation Develop Leaders Beyond the Club Level Four Avenues of Service Club Leadership Plan

CLUB LEADERSHIP PLAN A strong Rotary Club provides Continuity in projects and decision makingContinuity in projects and decision making Consensus for decision making and goal settingConsensus for decision making and goal setting A larger supply of well-trained leaders in the clubA larger supply of well-trained leaders in the club A larger and stronger field of club leadersA larger and stronger field of club leaders Succession planning for club leadershipSuccession planning for club leadership CLUB LEADERSHIP PLAN A strong Rotary Club provides Continuity in projects and decision makingContinuity in projects and decision making Consensus for decision making and goal settingConsensus for decision making and goal setting A larger supply of well-trained leaders in the clubA larger supply of well-trained leaders in the club A larger and stronger field of club leadersA larger and stronger field of club leaders Succession planning for club leadershipSuccession planning for club leadership

Club AdministrationClub Administration Public RelationsPublic Relations MembershipMembership Service ProjectsService Projects The Rotary FoundationThe Rotary Foundation Club AdministrationClub Administration Public RelationsPublic Relations MembershipMembership Service ProjectsService Projects The Rotary FoundationThe Rotary Foundation Change the Committee structure 1. Change the Committee structure

New Standing Committees* * Additional committees may be appointed as needed on an annual basis AssistantGovernorsPublicRelationsCommitteeMembershipDevelopmentCommitteeDistrictProgramsCommittees The Rotary FoundationCommittee (Related District Support) Club Board MembershipServiceProjects The Rotary FoundationClubAdministration Club Public Relations

2.Amend Club Bylaws. 2. Amend Club Bylaws. Bylaws ?? Do we even know where the Club Bylaws are? Bylaws ?? Do we even know where the Club Bylaws are? Guess the Board will have to discuss this and reach agreement – once we find the bylaws and see what they actually say! Guess the Board will have to discuss this and reach agreement – once we find the bylaws and see what they actually say! Inclusion in the AGM agenda! Make this official! Inclusion in the AGM agenda! Make this official! hmmmmm – as the AGM is usually held in December to ratify the new Board – we will have to start before this – maybe on 1 July to set CLP in place……………….. hmmmmm – as the AGM is usually held in December to ratify the new Board – we will have to start before this – maybe on 1 July to set CLP in place……………….. Bylaws ?? Do we even know where the Club Bylaws are? Bylaws ?? Do we even know where the Club Bylaws are? Guess the Board will have to discuss this and reach agreement – once we find the bylaws and see what they actually say! Guess the Board will have to discuss this and reach agreement – once we find the bylaws and see what they actually say! Inclusion in the AGM agenda! Make this official! Inclusion in the AGM agenda! Make this official! hmmmmm – as the AGM is usually held in December to ratify the new Board – we will have to start before this – maybe on 1 July to set CLP in place……………….. hmmmmm – as the AGM is usually held in December to ratify the new Board – we will have to start before this – maybe on 1 July to set CLP in place………………..

Multi-year term positions. Presidents ? Presidents ? 3. Plan for continuity

Whew – we got that one worked out! One year to understudy (PN )One year to understudy (PN ) One year to get trained (PE)One year to get trained (PE) One year to do (President)One year to do (President) One year to mentor (PP)One year to mentor (PP) One year to understudy (PN )One year to understudy (PN ) One year to get trained (PE)One year to get trained (PE) One year to do (President)One year to do (President) One year to mentor (PP)One year to mentor (PP)

BOARD!! Club Administration Club Public Relations Membership Service Projects The Rotary Foundation President PE, PN SecretaryTreasurer Past President

BOARD!! Club Administration Club Public Relations Membership Service Projects The Rotary Foundation President SecretaryTreasurer Past President 1.Community 2. International 3. Vocational Fund Raising Vice Chair Vice Chairs Vice Chair

BOARDBOARD FOUR AVENUES OF SERVICE MEMBERSHIP - CLUB ADMINSTRATION - PROJECT SERVICES THE ROTARY FOUNDATION - PUBLIC RELATIONS Decisions Management Make it happen ROTARIANS

PresidentPresident President - ElectPresident - Elect President - NomineePresident - Nominee SecretarySecretary TreasurerTreasurer Web-siteWeb-site Sergeant-at-ArmsSergeant-at-Arms PresidentPresident President - ElectPresident - Elect President - NomineePresident - Nominee SecretarySecretary TreasurerTreasurer Web-siteWeb-site Sergeant-at-ArmsSergeant-at-Arms Club Administration

Club Public Relations Public Relations is an element of every one of the Club’s committees!Public Relations is an element of every one of the Club’s committees! MediaMedia CommunityCommunity InternalInternal Public Relations is an element of every one of the Club’s committees!Public Relations is an element of every one of the Club’s committees! MediaMedia CommunityCommunity InternalInternal

Club Membership 1.New Members –Why do people join Rotary? 2.Retention of existing Members –What reasons do members give for leaving? –Why do they really leave? If we get the club “right” retention is not a problem 3.Training 4.Mentorship 5.The Family of Rotary 1.New Members –Why do people join Rotary? 2.Retention of existing Members –What reasons do members give for leaving? –Why do they really leave? If we get the club “right” retention is not a problem 3.Training 4.Mentorship 5.The Family of Rotary MOTIVATION

Community Projects Projects Fundraising Fundraising Scholarships Scholarships RYLA RYLA Youth Exchange Youth ExchangeCommunity Projects Projects Fundraising Fundraising Scholarships Scholarships RYLA RYLA Youth Exchange Youth ExchangeInternational Projects Projects Fundraising Fundraising Matching Grants Matching Grants Polio Plus Polio Plus Volunteer Grants Volunteer GrantsInternational Projects Projects Fundraising Fundraising Matching Grants Matching Grants Polio Plus Polio Plus Volunteer Grants Volunteer Grants Club Service Projects Hugh Archer Award Vocational Projects Projects Fundraising Fundraising 4 Way Test 4 Way TestVocational Projects Projects Fundraising Fundraising 4 Way Test 4 Way Test

The Rotary Foundation Awareness and Focus! Annual Giving –Every Rotarian Every Year PolioPlus and PolioPlus Partners Paul Harris Fellows/Paul Harris Society Permanent Fund Benefactors/Bequest Society Matching Grants/Volunteer Grants Group Study Exchange Awareness and Focus! Annual Giving –Every Rotarian Every Year PolioPlus and PolioPlus Partners Paul Harris Fellows/Paul Harris Society Permanent Fund Benefactors/Bequest Society Matching Grants/Volunteer Grants Group Study Exchange

Amend bylaws to reflect the club committee structure. Increase fellowship among members of the club. Ensure that every member is active. Amend bylaws to reflect the club committee structure. Increase fellowship among members of the club. Ensure that every member is active. Implementation Steps

Training plan: Club leaders attend district training meetings Orientation is consistently and regularly provided for new members Ongoing educational opportunities are available for current members Training plan: Club leaders attend district training meetings Orientation is consistently and regularly provided for new members Ongoing educational opportunities are available for current members Implementation Steps

Annual goals in harmony with the long-range plan.Annual goals in harmony with the long-range plan. Conduct club assemblies that involve members in planning and keeps them informed about Rotary.Conduct club assemblies that involve members in planning and keeps them informed about Rotary. Club Strategic Plan

Club Assembly Board Meeting P.R. P.R. Membership Membership Projects Admin. TRF TRF

Implementation Timeframe Before the start of the Rotary Year (Jan – June) Incoming and current club board agrees to implement the Club Leadership PlanIncoming and current club board agrees to implement the Club Leadership Plan Club assembly held to involve all membersClub assembly held to involve all members Club agrees to adopt the new Recommended Rotary Club Bylaws as of 1 JulyClub agrees to adopt the new Recommended Rotary Club Bylaws as of 1 July Before the start of the Rotary Year (Jan – June) Incoming and current club board agrees to implement the Club Leadership PlanIncoming and current club board agrees to implement the Club Leadership Plan Club assembly held to involve all membersClub assembly held to involve all members Club agrees to adopt the new Recommended Rotary Club Bylaws as of 1 JulyClub agrees to adopt the new Recommended Rotary Club Bylaws as of 1 July

Implementation Timeframe Before the start of the Rotary Year (Jan – June) Club determines its long-range planClub determines its long-range plan Club sets annual goals using the Planning Guide for Effective Rotary ClubsClub sets annual goals using the Planning Guide for Effective Rotary Clubs Before the start of the Rotary Year (Jan – June) Club determines its long-range planClub determines its long-range plan Club sets annual goals using the Planning Guide for Effective Rotary ClubsClub sets annual goals using the Planning Guide for Effective Rotary Clubs

District Governor Assistant Governors District committee members Club Leadership Plan (EN-245) Club Leadership Plan policy Recommended Rotary Club Bylaws Planning Guide for Effective Rotary Clubs Leadership Development Training Cycle District Governor Assistant Governors District committee members Club Leadership Plan (EN-245) Club Leadership Plan policy Recommended Rotary Club Bylaws Planning Guide for Effective Rotary Clubs Leadership Development Training Cycle Resources

“We have not had to go out looking for new members these past 6 months – they have come to us. We have been able to concentrate on the health of the members – and membership has looked after itself.” “It is very obvious that this will continue forward. It is like a snowball – it took 6 months to get the program going and sailing smoothly – but now it has its own momentum.”

The Club Leadership Plan is not a Band-Aid!!

Not a band-aid. It is major surgery. For the patient to recuperate –Patient has to be aware of the surgery –Must have skilled surgeons –Must have time to recover –Must have the love and support of family and friends Not a band-aid. It is major surgery. For the patient to recuperate –Patient has to be aware of the surgery –Must have skilled surgeons –Must have time to recover –Must have the love and support of family and friends The Club Leadership Plan

…but also a beginning… …but also a beginning…