722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview ACP 42: Staff Cadet Interview Lesson 3

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Chapter 3 Squadron Administration and The Adjutant’s Duties

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Aims By the end of this chapter, the student should be able to: State the roles and responsibilities of the Adjutant Understand the administrative responsibilities and abilities expected of a Staff Cadet

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Adjutant’s Duties Duties –Accommodation and Works Services Room allocation, facilities, maintenance –Regulations and Instructions Experience Where to look up

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Regulations and Instructions Publications –AP1919, Regulations for the ATC –ACP 20A Air Cadet Training Instructions (ACTIs) –ACP 20B Air Cadet Administrative Instructions (ACAIs) –AP 1896 Scale of RAF Equipment for ATC Sqns Other books, forms, and posters are listed in ACP 20B, ACAI 116 Annex B

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Adjutant’s Duties Duties –Annual Planning Forward Planning Publicizing activities –Correspondence and Forms Processing Incoming and Outgoing mail Filing System

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Filing System Current Filing System –Most documentation kept for 3 years –Split into Areas, Categories, and subcategories (AAA/CC/SSS) –Filed with most recent material at the front of the file

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Filing System - Groups Groups –COR: General Correspondence –EQP: Equipment –ORG: Organisation –PER: Personnel –TRG: Training

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Filing System - Subject Subjects (examples) –PER/01: Personnel - Staff –PER/02: Personnel - Cadets –TRG/04: Training - Adventure Training –ORG/03: Organisation - Publicity –EQP/02: Equipment - Uniform –COR/03: Correspondence - Individuals

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Filing System - Categories Categories (examples) –PER/02/021: JNCO Contracts –TRG/04/053: Night Exercises –ORG/03/006: Squadron Newsletter –EQP/02/003: Dress Regulations –COR/03: Correspondence - Individuals

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Adjutant’s Duties Duties –Records Attendance Register, Exam results, etc. –Transport Activities away from Squadron HQ Planning and Rules for travel –Recruitment Posters, CIO, etc –Welfare Canteen, games, sports equipment, etc.

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Staff Cadet Role Accommodation/Works Services –Staff Cadet may be appointed to organize maintenance (through Squadron Staff) Regulations & Instructions –Experience –First point of reference for cadets –Know where to look for regulations/instructions

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Staff Cadet Role Annual Planning –Publicizing events –Suggesting activities –Planning/running activities Records –Be able to use and update Squadron records listed at ACTI 4

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Staff Cadet Role ACTI 4 (ACP20A) –Squadron Training Records (Squadron office) Training Progress Charts (ACP 12, 13, 14, 14A) Cadet/Staff Attendance Register (RAF Form 4258) Quarterly Return (RAF PTC Form Stats 2876/2830) Nominal Roll & Result Form (RAF Form 3521) Examination Record Card (RAF Form 3521A)

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Staff Cadet Role ACTI 4 (ACP20A) –Individual Cadet Records Cadet Record of Service Form (RAF Form 3822A) Other Consent forms (e.g. ACTI 1, Annex D) Cadet Record of Service Book (RAF Form 3822) Medical Certificate, Gliding (RAF Form 6424) Examination Record Card (RAF Form 3521A)

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Staff Cadet Role Transport –Unlikely to be involved Recruitment –Suggest places suitable for displaying posters –Actively encourage recruiting –Know the address of the nearest CIO Welfare –Monitor welfare –Suggest ideas to improve welfare

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Review of Aims By the end of this chapter, the student should be able to: State the roles and responsibilities of the Adjutant Understand the administrative responsibilities and abilities that may be expected of a Staff Cadet

722 (Chivenor) Squadron ATC ACP 42 Staff Cadet Interview Squadron Administration Questions Where are ACTIs listed? What are the Adjutant’s Accommodation Responsibilities? What are Staff Cadets expected to be able to do to help the Adjutant with squadron records? ACP 20A Maintenance Allocation of rooms Provision of facilities Use/update records listed at ACTI 4