1. Squadron Administration & the Adjutants Duties
ACP 42
Squadron Administration & the Adjutants Duties
Sgt Hall (ATC)
2359 (Woolton) Squadron

2. Objective By the end of this lesson, you will be able to:
State the roles and responsibilities of the Adjutant
Detail the administrative responsibilities and abilities expected of a Staff Cadet
Sgt Hall (ATC)
2359 (Woolton) Squadron

3. Scope & Handout The lesson will last 1 hour (with NAAFI break)
There are no handouts
Sgt Hall (ATC)
2359 (Woolton) Squadron

4. Adjutants Duties Duties Accommodation and Works Services
Room allocation, facilities, maintenance
Regulations and Instructions
Experience
Where to look up
Sgt Hall (ATC)
2359 (Woolton) Squadron

5. Regulations & Instructions
Publications
AP1919, Regulations for the ATC
ACP 20A Air Cadet Training Instructions (ACTIs)
ACP 20B Air Cadet Administrative Instructions (ACAIs)
AP 1896 Scale of RAF Equipment for ATC Sqns
Other books, forms, and posters are listed in ACP 20B, ACAI 116 Annex B
Sgt Hall (ATC)
2359 (Woolton) Squadron

6. Adjutants Duties Duties Annual Planning Correspondence and Forms
Forward Planning
Publicizing activities
Correspondence and Forms
Processing Incoming and Outgoing mail
Filing System
Sgt Hall (ATC)
2359 (Woolton) Squadron

7. Filing Filing System Most documentation kept for 3 years
Split into Areas, Categories, and subcategories (AAA/CC/SSS)
Filed with most recent material at the front of the file
Sgt Hall (ATC)
2359 (Woolton) Squadron

8. Filing System Groups - Examples COR: General Correspondence
EQP: Equipment
ORG: Organisation
PER: Personnel
TRG: Training
Sgt Hall (ATC)
2359 (Woolton) Squadron

9. Subjects Subjects (examples) PER/01: Personnel - Staff
PER/02: Personnel - Cadets
TRG/04: Training - Adventure Training
ORG/03: Organisation - Publicity
EQP/02: Equipment - Uniform
COR/03: Correspondence - Individuals
Sgt Hall (ATC)
2359 (Woolton) Squadron

10. Categories Categories (examples) PER/02/021: JNCO Contracts
TRG/04/053: Night Exercises
ORG/03/006: Squadron Newsletter
EQP/02/003: Dress Regulations
COR/03: Correspondence - Individuals
Sgt Hall (ATC)
2359 (Woolton) Squadron

11. Adjutants Duties Duties Records Transport Recruitment Welfare
Attendance Register, Exam results, etc.
Transport
Activities away from Squadron HQ
Planning and Rules for travel
Recruitment
Posters, CIO, etc
Welfare
Canteen, games, sports equipment, etc.
Sgt Hall (ATC)
2359 (Woolton) Squadron

12. Staff Cadet Role Accommodation/Works Services
Staff Cadet may be appointed to organize maintenance (through Squadron Staff)
Regulations & Instructions
Experience
First point of reference for cadets
Know where to look for regulations/instructions
Sgt Hall (ATC)
2359 (Woolton) Squadron

13. Staff Cadet Role Annual Planning Records Publicizing events
Suggesting activities
Planning/running activities
Records
Be able to use and update Squadron records listed at ACTI 4
Sgt Hall (ATC)
2359 (Woolton) Squadron

14. Staff Cadet Role ACTI 4 (ACP20A)
Squadron Training Records (Squadron office)
Training Progress Charts (ACP 12, 13, 14, 14A)
Cadet/Staff Attendance Register (RAF Form 4258)
Quarterly Return (RAF PTC Form Stats 2876/2830)
Nominal Roll & Result Form (RAF Form 3521)
Examination Record Card (RAF Form 3521A
Sgt Hall (ATC)
2359 (Woolton) Squadron

15. Staff Cadet Role ACTI 4 (ACP20A) Individual Cadet Records
Cadet Record of Service Form (RAF Form 3822A)
Other Consent forms (e.g. ACTI 1, Annex D)
Cadet Record of Service Book (RAF Form 3822)
Medical Certificate, Gliding (RAF Form 6424)
Examination Record Card (RAF Form 3521A)
Sgt Hall (ATC)
2359 (Woolton) Squadron

16. Staff Cadet Role Transport Recruitment Welfare Unlikely to be involved
Suggest places suitable for displaying posters
Actively encourage recruiting
Know the address of the nearest CIO
Welfare
Monitor welfare
Suggest ideas to improve welfare
Sgt Hall (ATC)
2359 (Woolton) Squadron

17. Objective By the end of this lesson, you will be able to:
State the roles and responsibilities of the Adjutant
Detail the administrative responsibilities and abilities expected of a Staff Cadet
Sgt Hall (ATC)
2359 (Woolton) Squadron

18. Summary Adjutants Role is varied and encompasses a great deal
Does not necessarily have to be done solely by them but they have to have knowledge of current progress
Staff Cadets crucial in supporting adjutants role
Sgt Hall (ATC)
2359 (Woolton) Squadron

19. Questions Where are ACTIs listed?
What are the Adjutant’s Accommodation Responsibilities?
What are Staff Cadets expected to be able to do to help the Adjutant with squadron records?
Sgt Hall (ATC)
2359 (Woolton) Squadron

20. Questions
Any Questions?
Sgt Hall (ATC)
2359 (Woolton) Squadron

21. Looking forward… Next session will be…
Formation of a theory lesson - Development
Sgt Hall (ATC)
2359 (Woolton) Squadron