INDUSTRY FILING LETTER OF APPLICATION PAT GOULDEN AND PHIL NELSON

INDUSTRY FILING WHAT DOES MY COMPANY NEED TO DO TO FILE FORMS 720-TO AND 720-CS ELECTRONICALLY?

INDUSTRY FILING Letter of Application Connectivity Testing Final Approval 3rd Party Transmitters & Software Developers

INDUSTRY FILING Letter of Application Prepare Letter of Application –Draft sample in today’s handouts –FTA Web Page - Select Link to Motor Fuel Available 8/21/2000 –IRS Publication ExSTARS EDI Implementation Guide

INDUSTRY FILING Letter of Application Complete Letter of Application –Agree to: Comply with IRS electronic record keeping requirements Adhere to IRS Security guidelines Reapply when there is a change in authorized signatory

INDUSTRY FILING Letter of Application –Supply 10-digit code –Identify Points of Contact within your company –Tell us if you will be using a 3rd Party Transmitter –IRC 6103(c) Consent –Sign and Mail the Letter of Application

INDUSTRY FILING Letter of Application IRS Processing of Letter of Application –Initial Screening –Add your company to the IRS ExSTARS electronic filing database –Add 10-digit code to your 10-digit code to create your unique electronic authorized signature.

INDUSTRY FILING Letter of Application Within 15 Business Days, the IRS will send: 10 digit Authorization Code Issued to authorized signatory Test User ID Issued to your company Testing Instructions –Password delivered under separate cover

INDUSTRY FILING Letter of Application Final Steps –Sign and return password acknowledgement document to the IRS –Contact IRS Call Site with anticipated start date for Testing - Phone Number will be provided in the Testing Package Test Date - 5 workday notice Company Name FEIN Testing Point of Contact –Phone Number – Address –IRS Test Personnel will contact your company –Initiate Test -

INDUSTRY FILING Connectivity How will my company connect to the IRS? Verisign Global Server ID NO client-side digital certificates

INDUSTRY FILING Connectivity Internet Browser with 128 bit encryption –Netscape Navigator 4.06 or later –Microsoft Internet Explorer 4.0 or later (Windows 95 or later) –Select link to get to the Excise Home Page

INDUSTRY FILING EDI Test Test File Submissions –Four separate file submissions with summary reports Specific Information 151 Testing Communication/Feedback during test Notification of test status EDI checklist

INDUSTRY FILING Final Steps Pass/fail Notification –Verbal notification from IRS Test personnel –Written notification will include Production Password –To be administered by designated company personnel

INDUSTRY FILING Final Steps Security Statement and Password Acknowledgement Document –Sign and return the Statement of Receipt within 15 Business Days Instructions to change from a “T” to a “P” in your EDI Map

INDUSTRY FILING Final Steps IRS will activate production log-on –Begin timely filing of your monthly information returns –With first submission – include any “past due” data Change / Renewal Process –Re-submit Letter of Application if your authorized signatory changes –Renew your IRC 6103(c) Consent every 5 years –Renew your ExSTARS electronic filing status every 5 years

INDUSTRY FILING 3rd Party Transmitters and Software Developers –Letter of Application –EDI Testing Upon written request, Accepted Transmitters and Software Developers will be listed on the IRS Excise Web Page Acceptance does not imply endorsement by the IRS