AASHTO Trnsport SiteManager Materials Management in ALDOT October 15, 2004 Charlie Brown, ALDOT

Presentation Outline Project Scope Implementation Considerations ALDOT Implementation Team Implementation Approach Constraints/Issues

Project Scope Implementation of SiteManager Materials in all ALDOT labs (Division and Central Office) and project offices to manage contractual and non-contractual sampling and testing activities.

Implementation Considerations

Implementation Team Deployment Timing –Phase in vs Big Bang –Phase in by Division? All functions vs. selected functions Process vs. software change Additional reference and code table data Interfaces Data transfer or migration

ALDOT Implementation Team Executive Sponsor – Larry Lockett Steering Committee – L. Lockett, L. Wolfe, A. Treadway Project Coordinators – Charlie Brown, Norma Stephens (ITI) Functional Teams – 4 teams ( approx. 30 individuals)

Functional Teams Materials Information –Master Materials List & Details Approved Lists –Materials, Sources & Devices –Samplers, Testers, Labs Mix Design –Hot Mix, Portland Cement Concrete Sampling & Testing –Samples, Templates, S&T Requirements

ALDOT Implementation Approach Material Certification Material Discrepancy Report Contract Sampling & Testing Req. Sampling and Testing Req. Materials & Tests Approved Lists Material Detail

Phased Approach Phase I – Approved Lists –Materials, Sources and Devices Phase II – Sample Tracking (all samples) Phase III – Sampling and Testing Requirements- (select contract or projects)

Project Milestones Phase I Approved Lists Kick-off - Dec ’03 Phase I-Deployment - Apr ’04 Phase II-Sampling Tracking Kick-off - May ’04 Phase II-Full Deployment – Mar ’05 Phase III –Sampling & Testing Req. – May ’05 Phase III- Full Deployment – Nov ’05

Phase II Project Schedule Jun ’04 – Nov ’04 – Business Process Evaluation/Analysis –Conduct Team Workshops –Document Policy & Procedures –Identify Reports –Create Templates/Security Matrix –Populate Code Tables Dec ’04 –Testing & Training Mar ’05 - Phase II Deployment

Phase III Outline Phase III –Sampling & Testing Req. – May ’05 –Material & Bid Item Associations –Sampling & Testing Requirements –Contract Sampling & Testing Requirements –Sampling Checklist –Material Discrepancies Phase III- Full Deployment – Nov ’05 –Phased Roll-out –Select projects

Materials Workshops

Workshop Overview Purpose – Requirements gathering for the materials module. Goal – Use SiteManager materials to accurately track and record sampling and testing activities based on lab policies and procedures Organization – Teams that are task driven Schedule – Team meetings monthly/formal agenda with outlined tasks

Team Roles/Responsibilities Have a detailed understanding of the area you are representing. Analyze and relate lab processes to SiteManager business requirements/rules identify gaps Attend and participate in team meetings Complete action items in a timely manner

Issues/Considerations To customize or not to customize Staying within Scope Interfaces Resources, Resources, Resources Communications Change Management

Thank You!