CCSA 101 Gear Up! 2014 ROFL: This is how we roll! Jonathan Wong – Head of Scheduling Please read everything you’re given

Again: what is R.O.F.L.  R – ecreation  O – utreach  F – ellowship  L – eadership CCSA Gear Up! ROFL

Main things I will highlight  Twitter feed  Pre-Season  Package  Weather policy, rescheduling, forfeits  Game Day  Post Game  Playoff Meeting CCSA Gear Up! ROFL

Twitter Feed  SIGN UP FOR TWITTER!!!  ccsasched (sign up now!!)  Why??  It is the only method used for sending out certain information – like the weather/diamond updates!  Because it is the quickest and fastest way for me to send out quick and sometimes time sensitive information  Used for all matters that are worth tweeting:  Event and meeting updates and important reminders!  Movement of games in some cases CCSA Gear Up! ROFL

Pre-Season!  Hopefully you’ve already sent in your npd’s (I will be compiling them shortly)  The npd’s are only used to produce the initial schedule – NOT used to determine any rescheduling  Here is how your schedule is produced  (-note: showed the infamous template!!) CCSA Gear Up! ROFL

Package  Schedule and team information  Permits (bring with you to every game) and maps  Scoresheets  Stamps and Envelopes (for sending in scoresheets)  Directory  Additional instructions (will highlight some of them in the rest of the presentation) CCSA Gear Up! ROFL

Weather policy  Some or all games may be postponed for a time slot or the whole day – communicated only by using TWITTER one hour before the game time.  Attempting to play a game on a cancelled diamond will result in a double forfeit  Rescheduling for weather related reasons is a mutual situation and may result in a tie CCSA Gear Up! ROFL

Weather policy (cont)  Reasons:  Ongoing rain  Previous weather conditions has caused the field to be unplayable  Other types of distressing weather (extreme heat alerts may be a cause)  Permits are cancelled  KEY IS TO PROTECT THE FIELD FROM DAMAGE AND PERMITS ARE ESSENTIALLY CANCELLED IN BAD WEATHER CCSA Gear Up! ROFL

Rescheduling  Done through including all teams involved. First round to determine new game time. Second round to confirm.  HARD TO RESCHEDULE  Teams tend to schedule other church events after the initial schedule is created (so npd’s are not used)  Initiating team runs the risk of forfeit – opponent is under no obligation to try and accommodate the initiating team.  Umpiring team does not need to cover the new game time – new umpires would need to be found CCSA Gear Up! ROFL

Game Day  Create a checklist that should include  Game equipment (home team responsible for various things such as bases, pylons, game ball)  Ensure batting lineup is appropriate (example no more than 3 males per female and no more than 3 males in the batting lineup consecutively)  Bring the permits in case of dispute  Contact Jonathan Wong with any diamond issues.  Ensure all important information is recorded on the scoresheet (especially loss/gain of points, reasons, home/away, etc.) – Note the scoresheet helper with package CCSA Gear Up! ROFL

Post Game  Online submission of scores and umpire (a future with details on logging in and such will follow)  To be done by Monday 6pm following the game  Umpires also need to submit scores to ensure receipt of umpiring points CCSA Gear Up! ROFL

Post Game  Scoresheets must be received by the Monday after the following weekend (i.e. about 1 week to submit). If mailing, please mail by Wednesday to allow for postal processing.  Scores/Scoresheets not received on time will be declared a tie.  Ensure the address label and stamp are in the correct places.  Ensure you retain a copy for any concerns or clarifications at the playoff meeting. CCSA Gear Up! ROFL

Playoffs  Games played on the last weekend of the regular season need to have their scores submitted by noon Monday to be official (or else declared a tie). Scoresheets to be brought to the playoff meeting.  The previous week’s scoresheets must be submitted by 5pm on Monday  Preliminary standings go out soon after. Most concerns can be addressed by . If concerns are not resolved, you would need to arrive an hour before the playoff meeting to discuss. CCSA Gear Up! ROFL

Playoffs  BE ON TIME to the playoff meeting to ensure no penalties and retain your playoff position. (details of time and location confirmed later in the season)  FAILURE TO ATTEND will result in loss of position. CCSA Gear Up! ROFL

FINAL REMINDERS  twitter  Read everything – including the s we send from time to time.  Eat some shrimp on rice……. CCSA Gear Up! ROFL