BOSTO N LYRASIS Preservation Town Hall, June 24, 2014 * Andrea Goethals, Harvard Library

Agenda Replicating the NDSR Model in NYC & Boston NDSR Boston Applying the Model’s Concepts More Generally

Replicating & Testing the Model IMLS-funded grants to test model in New York (METRO) and Boston areas (Harvard / MIT)

Replicating What Exactly ? Resident cohort model Resident eligibility and application requirements Single institution administrating residency Distributed hosts within the same metropolitan area Residency structure Core curriculum

Boston Model Expansions Extended curriculum More host involvement Preservation-specific focus for projects Additional roles for instructors and community

Why Did We Want to Replicate it in Boston? Need staff with real world preservation experience Recognized the mutual benefit to residents & hosts Aligns well with Harvard/MIT outreach & educational mission Many local/regional learning opportunities Strengthen regional institutional relationships

Timeline 5 residents in NY 5 residents in Boston 5 residents in NY 5 residents in Boston Sept June 2016Sept June 2015

Application Timeline Sept. 2014: residency starts April 25 th : hosts applications due June 6: residents selected and notified May 16: hosts selected May 30: resident applications due March 14: Applications available on NDSR Boston website June 13 th Residents Confirm acceptance Instructor workshop; 2 days (August)

Host Application Process Express interest and institutional commitment – Identify a primary mentor Design good project for resident – Tied to institution’s strategic objectives – Intellectually challenging – Able to complete in 9 months – Resume-building (clear deliverables, component the resident can own)

Role of Hosts During Residency Assist residents in developing a development plan with input from instructors Mentor resident Host at least one site visit for residents & hosts Participate in curriculum activities Help identify professional development and training opportunities Help evaluate program

Boston Hosts Tufts MIT Harvard WGBH Northeastern

Boston Host Projects Format Migration Plans & Framework (Harvard Library) Making Music Last (MIT Libraries) Channeling Streams of Archival Records (Northeastern University Archives and Special Collections) Institutional Knowledge of Research Data (Tufts University) Digital Media Preservation (WGBH)

Other Roles Instructors – Immersive week – Anytime during residency Community – Participate in or organize events – Help evaluate program

Resident Application Process Cover letter, C.V, 3 letters of reference Video or online project answering “Why are you passionate about digital preservation?” Rank host preferences

Resident Applicants - State

Boston Applicants - School

Boston Applicants - Degrees

Boston Residents # of Residents StateSchoolDegree 2MASimmonsMS LIS 2NYNYUMA MIAP 1CODUMLIS Samantha DeWitt Tufts Jen LaBarbera Northeastern Joey Heinen Harvard Tricia Patterson MIT Rebecca Fraimow WGBH

Residency Structure Sept. 2014June 2015 Immersion workshop Capstone event Project work at host institutions & Ongoing educational & social events for residents & hosts

Residents: Curriculum Immersive week to provide a landscape view of digital stewardship Scheduled events that build on pre-existing community events whenever possible Group activities that extend experiences and build community Individual residency requirements tailored to projects, skills, and interests

Instructors Involve instructors and presenters from: – host institutions – local institutions – pre-existing webinars and events – residents: discussing progress on projects Instructor workshop – Train-the-trainer for novice instructors – Coordination with interested instructors / presenters

Residents: Immersive Week Launches the residencies Morning instruction – DPOE*: Identify, Select, Store, Protect, Manage, Provide – Interactive with examples pertaining to projects Afternoon demonstration and hands-on – Identify relevant tools for projects – Review workflow scenarios and practical examples Discussion and review Note: participation by hosts, trainee instructors *DPOE = Digital Preservation Outreach and Education

Residency Events Scheduled curriculum events – In-person presentations, demonstrations, etc. – On-line activities, e.g. webinars plus discussion Group activities – Events at host institutions – Participation in regional events – Tours, visits and networking – Collaborate on organizing events Capstone event

Resident Requirements Attend scheduled events Identify one event to organize and/or lead Categories of requirements, one or more activity per category – Category: Community e.g. volunteer to help a professional group – Category: Skills Development e.g. identify skills, interview person for each

Applying the Model’s Concepts More Generally Education is a must, but also round out your skills: Seek hands-on experience & practical learning opportunities – Volunteer for projects, committees, etc. Develop your technical skills – Download & learn tools, learn a programming language, work your way through a technical specification Develop your general skills – Presentation skills, research and writing skills, event planning, grant-writing, ability to convene and run meetings Network! – Conferences, contribute on mailing lists, LinkedIn, interview, professional social events

NDSR Boston Website

Acknowledgements Kristen Confalone, Project Manager, Harvard Library Nancy McGovern, Curriculum Coordinator, MIT Libraries Project Advisory Board – Karen Cariani, WGBH – Michele Cloonan, Simmons – Michele Kimpton, DuraSpace – Elaine Martin, UMass Medical – Megan Sniffin-Marinoff, Harvard University Archives Boston Hosts & Mentors IMLS Library of Congress NDSR NYC Team at METRO

Thank You ! Questions or Comments?