Time Management Best Agent Business Steve Kantor –

Goal of Presentation Provide you with a personal inspiration about your time management Provide you with a personal inspiration about your time management Provide a Time Triangle system of three actions you can do to transform your time management Provide a Time Triangle system of three actions you can do to transform your time management Encourage you to do a Time Management Challenge with me for the next 10 days Encourage you to do a Time Management Challenge with me for the next 10 days

Problems of Time Management Real estate agents have similar time management problems Real estate agents have similar time management problems –Flexibility – too much –Variety – not a good thing –Goals – missing focus on daily activities

Flexibility is Bad Flexibility is a code word for no structure, no systems, and not working Flexibility is a code word for no structure, no systems, and not working Waking up at different times each day Waking up at different times each day No daily routine or habits No daily routine or habits Changing direction constantly Changing direction constantly Never finishing what you started – always new ideas Never finishing what you started – always new ideas

Variety is Bad You like variety – change of pace You like variety – change of pace You got it in real estate with over 100 different things to do every single week You got it in real estate with over 100 different things to do every single week The more variety, the less productivity and clarity The more variety, the less productivity and clarity Multi-tasking is bad Multi-tasking is bad Interruptions are bad Interruptions are bad Variety to the extreme is bad Variety to the extreme is bad

Goals are Good – Daily Activities are Awesome Goals are monthly or annual big picture Goals are monthly or annual big picture Goals are transactions, sales volume, gross commission income, net profit Goals are transactions, sales volume, gross commission income, net profit Goals without Daily Activities are empty Goals without Daily Activities are empty Daily habits, rituals and activities are key to success Daily habits, rituals and activities are key to success

Time Triangle – Solution Achieve your Perfect Day Achieve your Perfect Day Focus on Your Unique Talents Focus on Your Unique Talents Delegate Everything Else Delegate Everything Else

Perfect Day – Achieve Your Perfect Day Ideal Mon-Fri schedule from wakeup to sleep Ideal Mon-Fri schedule from wakeup to sleep Define as detailed as possible Define as detailed as possible One page max – print and improve One page max – print and improve Share and review with Best Agent Business Share and review with Best Agent Business us your Perfect Day draft us your Perfect Day draft

Perfect Day – Daily Activities Daily is better than weekly or monthly Daily is better than weekly or monthly Mornings are better than afternoons Mornings are better than afternoons It takes 100 days to evolve and get a solid Perfect Day flowing It takes 100 days to evolve and get a solid Perfect Day flowing It will change your life and your business It will change your life and your business We can prove it We can prove it

Perfect Day – Perfect Morning 100% of morning is already planned 100% of morning is already planned Wakeup – when do you wakeup? Wakeup – when do you wakeup? Start work – where and when? Start work – where and when? What happens from start work to 12pm? What happens from start work to 12pm? Focus on Your Unique Talents Focus on Your Unique Talents

Energy Management Managing your energy is as important as managing your time Managing your energy is as important as managing your time Rate daily on scale from 1-5 with 5 is best Rate daily on scale from 1-5 with 5 is best Physical energy – how does your body feel? Physical energy – how does your body feel? Emotional energy – how does your heart and soul feel? Emotional energy – how does your heart and soul feel? Mental energy – how does your brain and focus feel? Mental energy – how does your brain and focus feel?

Physical Energy 1 – very sick/ill – not able to function fully 1 – very sick/ill – not able to function fully 2 – sick – not feeling well 2 – sick – not feeling well 3 - average 3 - average 4 – very good - solid 4 – very good - solid 5 – amazing powerful energy to conquer the day 5 – amazing powerful energy to conquer the day

Emotional Energy 1 – depressed – not able to function 1 – depressed – not able to function 2 – sad – not feeling right with world or self 2 – sad – not feeling right with world or self 3 - average 3 - average 4 – very good – good feelings of self and world 4 – very good – good feelings of self and world 5 – love-filled with positive emotions for self and world 5 – love-filled with positive emotions for self and world

Mental Energy 1 – stressed out – not able to function 1 – stressed out – not able to function 2 – stress – not productive today 2 – stress – not productive today 3 - average 3 - average 4 – very good – positive and some of day planned 4 – very good – positive and some of day planned 5 – super focus – all of day planned and much of day filled with ability to focus on unique talents 5 – super focus – all of day planned and much of day filled with ability to focus on unique talents

Focus on Your Unique Talents Define your unique talents Define your unique talents How do you spend your current time? How do you spend your current time? What is goal for 100 days in future? What is goal for 100 days in future? Spend increasing time using your unique talents Spend increasing time using your unique talents

Define your Unique Talents What do you love to do? What do you love to do? Your unique talent is something you are passionate about doing. Your unique talent is something you are passionate about doing. You want to do it as much as possible. You want to do it as much as possible. Your unique ability comes naturally and is easy, fun, energizing, and motivating. Your unique ability comes naturally and is easy, fun, energizing, and motivating.

Focus on Unique Talents If you focus your energy on what you love to do and what you do best anything is possible. If you focus your energy on what you love to do and what you do best anything is possible.

What are Your Unique Talents? Meeting with people? Meeting with people? –Listing appointments? –Showing buyers? –Meeting with Clients/SOI? Calling people? Calling people? Doing paperwork? Doing paperwork? Doing computer work? Doing computer work?

How do you spend your time? How many hours a week do you work? How many hours a week do you work? You do three things – either unique talents, nothing, or $20/hour assistant/admin work You do three things – either unique talents, nothing, or $20/hour assistant/admin work How many hours do you spend per week How many hours do you spend per week –Using your unique talents currently? –Doing pretty much nothing while working? –Doing $20/hour assistant/admin work?

Unique Talent – Goals How many hours a week do you spend currently using unique talents? How many hours a week do you spend currently using unique talents? What is your goal to increase that number over next 100 days? What is your goal to increase that number over next 100 days? What three things can you do to gradually increase time spent on unique talents? What three things can you do to gradually increase time spent on unique talents?

Delegate Everything Else Almost everything a real estate agent does is worth only $20/hour Almost everything a real estate agent does is worth only $20/hour Most real estate agents make about $30,000-$40,000 per year Most real estate agents make about $30,000-$40,000 per year Stop spending 80% of your time doing $20/hour work Stop spending 80% of your time doing $20/hour work

Delegate or Delete Delete activities which have no value – waste of time Delete activities which have no value – waste of time Delegate to vendors and web services everything you can automate Delegate to vendors and web services everything you can automate Get an assistant for all $20/hour work Get an assistant for all $20/hour work

Get an Assistant If $50,000-$100,000 GCI – start at 5-7 hours per week If $50,000-$100,000 GCI – start at 5-7 hours per week If over $100,000 GCI – start at hours per week If over $100,000 GCI – start at hours per week Do not hire family, friends, or co-workers who have failed to succeed as real estate agents Do not hire family, friends, or co-workers who have failed to succeed as real estate agents

Get an Assistant – Virtual Assistant Get virtual assistant for first part-time assistant Get virtual assistant for first part-time assistant Delegate marketing, listing, closing, and more Delegate marketing, listing, closing, and more Best Agent Business provides part-time virtual assistants to top real estate agents Best Agent Business provides part-time virtual assistants to top real estate agents

Summary Achieve your Perfect Day Achieve your Perfect Day Focus on Your Unique Talents Focus on Your Unique Talents Delegate Everything Else Delegate Everything Else

Business Focus Best Agent Business provides part-time virtual assistants for top agents Best Agent Business provides part-time virtual assistants for top agents We help the best agents build their best possible business using their unique talents We help the best agents build their best possible business using their unique talents

Billion Dollar Agent Best Agent Business is author with over 5,000 copies sold to top agents in industry Best Agent Business is author with over 5,000 copies sold to top agents in industry Steve Kantor interviewed 70+ agents who averaged $100 million in sales in 2006 Steve Kantor interviewed 70+ agents who averaged $100 million in sales in 2006 Best Agent Business applies the lessons learned from Billion Dollar Agent to our client’s businesses Best Agent Business applies the lessons learned from Billion Dollar Agent to our client’s businesses

Assistants at Best Agent Business Best Agent Business has unique talents in recruiting and management of our team Best Agent Business has unique talents in recruiting and management of our team We hire only top 10% of job applicants We hire only top 10% of job applicants We recruit, hire, train, manage, and motivate our staff We recruit, hire, train, manage, and motivate our staff We hire slow and fire fast We hire slow and fire fast Assistants first do work for internal research, sales, marketing before client work Assistants first do work for internal research, sales, marketing before client work Assistants operate as teams using their unique talents Assistants operate as teams using their unique talents

Pricing Monthly subscription with commitment for only one month at a time Monthly subscription with commitment for only one month at a time Average client is $995/month for hours per week Average client is $995/month for hours per week Minimum is $495/month for 5-7 hours per week Minimum is $495/month for 5-7 hours per week Our rate is $20/hour Our rate is $20/hour Flat fee per month - no surprises Flat fee per month - no surprises

Client – Individual Agent About 15+ transactions per year About 15+ transactions per year Over $100,000 GCI (gross commission income) Over $100,000 GCI (gross commission income) Before assistant, spends hours per week doing $20/hour assistant level tasks Before assistant, spends hours per week doing $20/hour assistant level tasks Best Agent Business helps them spend more time on high-value sales activities worth $ /hour Best Agent Business helps them spend more time on high-value sales activities worth $ /hour

Client – Teams Best Agent Business can replace part-time or full-time assistants Best Agent Business can replace part-time or full-time assistants Save money by replacing a full-time assistant with Best Agent Business part-time assistant Save money by replacing a full-time assistant with Best Agent Business part-time assistant Handle growth by adding part-time assistant Handle growth by adding part-time assistant Start new efforts such as FSBO, Expired, increase Client Marketing Start new efforts such as FSBO, Expired, increase Client Marketing

Work by Best Agent Business - BAB Delegate your current $20/hour assistant work from you to BAB to free up your time Delegate your current $20/hour assistant work from you to BAB to free up your time BAB does work you never had time to accomplish of new projects from your wish list BAB does work you never had time to accomplish of new projects from your wish list BAB proposes new business ideas and projects from our exclusive Billion Dollar Agent network BAB proposes new business ideas and projects from our exclusive Billion Dollar Agent network

Type of Work Marketing Assistance Marketing Assistance Listing Assistance Listing Assistance Closing Assistance Closing Assistance Other Other

Marketing Assistance Database Management Database Management Lead Generation Lead Generation Lead Qualification Lead Qualification Client Marketing Client Marketing Internet Marketing Internet Marketing Graphics and Mailings Graphics and Mailings

Listing Assistance Pre-Listing Marketing Pre-Listing Marketing Listing Plan Listing Plan Website Posting Website Posting Mailings, flyers, graphics Mailings, flyers, graphics Price reductions Price reductions Showing and feedback management Showing and feedback management Seller weekly reports Seller weekly reports

Closing Assistance Contract to close assistance Contract to close assistance Focus on referral relationships Focus on referral relationships Service provider coordination Service provider coordination Post-closing client marketing Post-closing client marketing

Calling We have team of Callers We have team of Callers Call Clients/SOI to touch base Call Clients/SOI to touch base Call buyer leads Call buyer leads Call FSBO to schedule preview appts Call FSBO to schedule preview appts

Other Personal agent management Personal agent management Vendor selection and management Vendor selection and management Accounting – QuickBooks Accounting – QuickBooks Learning resources Learning resources Client network of idea sharing Client network of idea sharing Billion Dollar Agent network Billion Dollar Agent network

Time Management Best Agent Business Steve Kantor –