SPECIAL PROGRAMS SYSTEM CBO’s Tutorial

2 CBO’s Login Enter your User Name. Enter your Password. Click Login. To log into the Special Programs System: Web Address: If you need a user name and password, please or

3 School Selection From the drop-down menu select the District where the school is located. (optional) Once the system generates a list with all the schools from the district selected, choose the School in which the program will take place. (required)

4 Applying for a New Program If you have rosters, click Yes and continue with the application. If you do not have rosters, the system will not allow you to continue with the process. Default is After School Program. Click Saturday Program if needed. The system will ask you if accountability rosters are in place for this program:

5 Data Entry Begin the data entry by selecting the Regular School Hours from the drop-down menus.

6 Data Entry Enter data for all fields: 1.Enter Name of Program - System will not allow two programs with the same name in one request. 2.Select Meal Type - Snack or Supper for after school programs. 3.Enter Ages of Children – Select ages from the ranges. 4.Enter Number Enrolled – A minimum of 50 will be required to request supper. 5.Enter Days of Service – Select specific days of service. 6.Enter Meal Service Time - After school meals will be served only after the regular school hours are over. 7.Enter Requested Dates of Operation - Click on to choose the program’s Start and End dates. Click on Add new Program to the Request.

7 Program Contact Information 1.In the Day Telephone boxes, enter the Program Director's daytime telephone number. 2.In the Address boxes, enter the Program Director's address. 3.In the Evening Telephone boxes, enter the Program Director's evening telephone number. 4.In the Name of Company box, enter the company’s name. 5.In the Company Telephone box, enter company’s central office telephone number. In the Program Director box, enter the name of the person directly in charge of the after school program.

8 Accounts Payable Information After you have finished entering the request for after school meals, click Submit Request. A message similar to the following will appear: "Application has been submitted for approval. Your ID number is ASM It may take up to two weeks before meals can be provided." SchoolFood will review your application for approval. The school principal, the applicable SchoolFood Manager, and the Program Director will receive an message when SchoolFood approves or rejects the request. If applicable, type in the Accounts Payable Person information for the program. (The Accounts Payable Person information is not required for a program if it is an at-risk program for the school.)