TigerTime Training

Disclaimer: Please contact the Offices of Human Resources and/or Payroll and Employee Benefits for specific policy questions.

Timeclocks

Timeclocks

Timeclocks – Students and TES 1. Press Button 2. Swipe Badge

Timeclocks – Students and TES Department, Manager, Job Description 3. Type Index Number (2 Digits) Index Number required only if the employee has more than 1 job OR if internet connectivity is lost

Timeclocks – Students and TES 4. Press Enter 2x

Timeclocks – Students and TES

Timeclocks – Students and TES When the employee clocks out, the system will default to end the shift of the current job. 5. Click Enter Button twice to clock out for the current job OR  

Timeclocks – Students and TES Click the Down Arrow button and Enter to clock out of the current job and in for another job.

Timeclocks – Students and TES If an employee receives this error message, a wrong index number was entered. Please make sure they have entered a 2-digit index number when selecting a job.

Timeclocks – Students and TES Data will be saved for future submission! Enter a two digit index (if you are unsure, ask your manager) 01 Punch If an employee receives this error message, internet connectivity is slow, and punches will be saved for future submission.

Timeclocks – Students and TES Thank you. Record Stored. Stored punch

Log On – tigertime.auburn.edu

Log On Auburn University User ID & Password Same for Banner or AU email

Genies

Reconcile Timecard Genie Who? When? What?

Pay Period Close AU

Using Workspace Tools Quick Links show information based on the selected employee(s) Show Field: selects a group of employees using a filter (Hyperfind) Time Period: selects a time interval

Show & Time Period Show Time Period

Timecard Opening a Timecard Highlight Person’s Name & Double-click Highlight Person’s Name & Click on Timecard

Timecard

Index Numbers

Timecard Edits Edit a punch or amount Entering Time Off Enter the correct time or amount directly in the cell Entering Time Off To enter time off, such as sick or vacation time, select a pay code that describes the time not worked and enter the appropriate amount of time to apply that pay code in decimal format (8.50) or hours and minutes (8:30)

Timecard Edits Save!

Timecard Edits Remove Leave (Vacation, Sick, etc) or entire row Click X Icon to Delete a row.

Timecard Edits Adding Rows Click the Arrow Icon to add a row Two Rows for 1 day *Punches and Paycodes cannot appear on the same line.

Timecard Edits Add Comments or Notes Click a pay code, punch, or amount, then select Comments from the header bar OR right-click on the cell. Select a comment from the Comments dialog box to apply to the pay code, punch, or amount. Type notes after selecting a comment. Comments are useful for denoting approval of time, university business, deviation from schedule, etc

Timecard Edits Add Comments A yellow icon appears when a comment has been made Comments’ tab appears

Approving Timecard Approving Timecard Typically, approve timecards for the Previous Pay Period Check for at least 40 hour per week, no missing punches, all leave has been entered, and all overtime is correct. Approvals lock the timecard and prevent additional edits. Edits may be made prior to the payroll clerk approving timecards by removing the approval.

Approving Timecard Approvals -> Approve Remember, to make sure your time period is correct! Approvals -> Approve Sign-offs & Approvals tab appears

Approving Timecard Remove Approvals Approvals -> Remove Approval Sign-offs and Approvals Tab disappears Timecard is editable

SAVE ORANGE TIMECARD indicates timecard has not been saved!

Timecard Tabs Totals & Schedule – itemizes each pay code and hours Accruals – lists amounts from Banner for VAC, SCK, CTT, MIL, and TSL

Timecard Tabs Audits – detail listing of ALL edits to the timecard for a given period of time. Comments – lists comments with corresponding date and time. Appears when a comment is made. Sign-offs & Approvals – lists the approvals of the timecard. Appears when an approval is made.

Reviewing Groups of Timecards Reviewing a group of Timecards 1. Actions -> Select All 2. Timecard 3. Scroll through employees using navigational arrows

Timecard Indicators and Colors A small yellow note icon after a punch or amount indicates a comment about the cell’s contents. Click the icon to view the comment A solid red cell indicates a missed in-punch or out-punch

Timecard Indicators and Colors A red outline in a cell indicates an exception, such as a late punch, early punch or long interval A blue outline around a date indicates an excused absence

Timecard Indicators and Colors A red outline around a date cell indicates an unexcused absence A transaction shown in purple indicates data from a schedule.

Timecard Indicators and Colors If the cell is white, you can edit the transaction. If the cell is gray, you cannot edit the transaction.

Timecard Indicators and Colors A small yellow icon and red outline indicates that a punch or amount has a comment and an exception. A green outline indicates that a punch has been marked as reviewed.

Transfers Transferring Time should only be used in the cases of Call Backs. Reminder, if you have an employee that is called back into work – he/she will automatically be given 4 hours (unless the call back time is greater, then actual worked time will be given).

Transfers In the Transfer Select dialog box, use the drop-down lists to select the job, labor account, or work rule to which you want to transfer and click ok.

Transfers Be sure to click on the transfer ending in CB

Monthly Timecards – Project View

Monthly Timecards – Adding Leave Pull the pay code once and enter the hours to the corresponding day

Monthly Timecards - Historical Edits Leave Slips from previous months are entered via an Historical Edit Amount -> Add Historical Historical Date: Date of Leave Taken (usually in the past, but not always with Monthly Employees) Pay Code: VAC, SCK, etc Amount: Hours Taken Effective Date: *Date Leave Applied to Banner for Payroll* Include in Total for Effective Date must be checked Impact Accruals must be checked if the pay code is an accrual *If the Monthly payroll has run, apply the leave to the NEXT pay period* *If the Monthly payroll has NOT run, apply the leave to the CURRENT pay period*

Timestamp My Information Tab -> Time Stamp (BW Managers & Timekeepers) Click “Record Time Stamp” Button to create an in/out punch Time on website is based on the server NOT your PC

Timestamp – Multiple Jobs Test, Employee Select a Job, then click Record Time Stamp Time on website is based on the server NOT your PC My Information Tab -> Time Stamp

Timestamp – Multiple Jobs Test, Employee If a selection is not made, this error will appear

Timestamp – Multiple Jobs Test, Employee When it is time clock out, a selection must be made to either Outpunch or transfer to another job. The system will default to clock you out of the current job.

View My Timecard My Information Tab -> My Timecard

Timekeeper Functions Managers can leave, Timekeepers please stay Thank you for your time, please email tigertime@auburn.edu with questions or visit our website www.auburn.edu/tigertime

Timekeeper Recommendations Monday BW Payroll Managers approve by 10am Timekeepers Approve All after 10am Timekeepers Check Timecards until 1:30pm Tuesday BW Payroll Review PZRK142 & Web Time Comparison Any Changes? Send to payroll@auburn.edu Wednesday BW Payroll Accruals updated by 11am TES Charge Back System

Timekeeper: Moving Hours Premium Pay Codes OTP -> CTE, CTE -> OTP OTS -> CTS, CTS -> OTS Position Numbers Change Funding Sources

Timekeeper: Moving Hours – Pay Codes

Timekeeper: Moving Hours – Position Numbers

Timekeeper: Moving Hours – Funding Source

URLs & Scripts TigerTime TigerTime Test* Banner Scripts: tigertime.auburn.edu TigerTime Test* http://ducnt102.auburn.edu/wfc/logon *Test System may not be available at all times* Banner Scripts: PZRK142 – Check Payroll PZRK146 - Leave Balances

Questions ? Email! tigertime@auburn.edu www.auburn.edu/tigertime