behavior modification software The Print Volume Migration Tool for Least Cost Printing Print Assessment & On-going Reporting

Corporate Printing Challenge ► Getting answers:  How many print devices does the company own?  How much does printing cost?  What is the print volume?  Who is print what to where?  Track printing costs?  Existing printers used to full capacity?  Users consider least cost print printing?

Cost of Printing ► ► No longer the creator’s decision on how many to print ► ► Most printer acquisitions are not planned - usually reactionary ► ► Printer costs hidden in expense & departmental budgets ► ► Inkjet proliferation is unchecked ► ► Corporate dynamic: ► ► Copiers vs. printers ► ► No longer the creator’s decision on how many to print ► ► Most printer acquisitions are not planned - usually reactionary ► ► Printer costs hidden in expense & departmental budgets ► ► Inkjet proliferation is unchecked ► ► Corporate dynamic: ► ► Copiers vs. printers INTERNET INTRANET MS-OFFICE GRAPHICS MASS STORAGE PORTABLE DOCUMENTS DATA CENTER Inkjet Laser Departmental Copier/Printer Workgroup Copier/Printer Fax OFFICE PRINTING

Workgroup Copier Workgroup Fax OFFICE PRINTING

Workgroup Copier Workgroup Fax Laser Printer OFFICE PRINTING

Workgroup Copier Workgroup Fax Personal Inkjet Laser Printer OFFICE PRINTING

Workgroup Copier Workgroup Fax Personal Inkjet Laser Printer OFFICE PRINTING

Cost of Printing INTERNET INTRANET MS-OFFICE GRAPHICS MASS STORAGE PORTABLE DOCUMENTS DATA CENTER Inkjet Laser Departmental Copier/Printer Workgroup Copier/Printer Fax OFFICE PRINTING ► ► 1-3% of Corporate revenue per year are print related ► ► 38% of personal & workgroup printers currently installed are color devices   60% of all color printers are inkjet ► ► 1-3% of Corporate revenue per year are print related ► ► 38% of personal & workgroup printers currently installed are color devices   60% of all color printers are inkjet

Cost of Printing OFFICE PRINTING ► The Most Expensive Printer in the Office….

Cost of Printing ► The Most Expensive Printer in the Office…. SOURCE: PC World September % 15% 30% 50%

Cost of Printing OFFICE PRINTING 29% COVERAGE 29% COVERAGE 50% COVERAGE 50% COVERAGE 74% COVERAGE 74% COVERAGE 88% COVERAGE 88% COVERAGE 60% COVERAGE 60% COVERAGE Source: Okidata

Cost of Printing 8½” x 11” 50%COVERAGE $1.00 PER PRINT $1.00 PER PRINT 9¢ PER PRINT 9¢ PER PRINT OFFICE PRINTING Source: Okidata

Cost of Printing What would it mean if we could reduce your printing costs by as much as 40%? OFFICE PRINTING

Cost of Printing ► ► Implement Print Cost Management Strategy   Move Volume from Expensive Desktop Printers to More Cost Effective Printers.   Print Activity ► ► Identify Network & Desktop ► ► Optimize Assets ► ► Target High Volume Users ► ► Design printing rules   Move Volume from Expensive Desktop Printers to More Cost Effective Printers.   Print Activity ► ► Identify Network & Desktop ► ► Optimize Assets ► ► Target High Volume Users ► ► Design printing rules OFFICE PRINTING

Consider what is Printed 70% of All Print Jobs Are Under 3 Pages (15% of Page Volume) 70% of All Print Jobs Are Under 3 Pages (15% of Page Volume) 30% of All Print Jobs Are Over 3 Pages (85% of Page Volume) 30% of All Print Jobs Are Over 3 Pages (85% of Page Volume) Under 3 Pages - Leave it at the Desktop – convenience & user cost Over 3 Pages Move to Least Cost Device – speed & cost reduced Source: Gartner & Xerox

Cost of Printing ► ► Print Cost Management Strategy ► ► Under 3 Pages ► ► Under 3 Pages   Least Cost Printing   Least Cost Printing OFFICE PRINTING

► ► Under 3 Pages ► ► Up to 20 Pages ► ► Under 3 Pages ► ► Up to 20 Pages Cost of Printing ► ► Print Cost Management Strategy   Least Cost Printing   Least Cost Printing OFFICE PRINTING

Cost of Printing ► ► Print Cost Management Strategy   Least Cost Printing   Least Cost Printing ► ► Under 3 Pages ► ► Up to 20 Pages ► ► Up to 100 Pages ► ► Under 3 Pages ► ► Up to 20 Pages ► ► Up to 100 Pages OFFICE PRINTING

► ► Under 3 Pages ► ► Up to 20 Pages ► ► Up to 100 Pages ► ► Under 3 Pages ► ► Up to 20 Pages ► ► Up to 100 Pages ► ► Under 3 Pages ► ► Up to 20 Pages ► ► Up to 100 Pages ► ► Over 100 Pages ► ► Special Requirements ► ► Under 3 Pages ► ► Up to 20 Pages ► ► Up to 100 Pages ► ► Over 100 Pages ► ► Special Requirements Cost of Printing ► ► Print Cost Management Strategy   Least Cost Printing   Least Cost Printing OFFICE PRINTING

► ► Under 3 Pages ► ► Up to 20 Pages ► ► Up to 100 Pages ► ► Over 100 Pages ► ► Special Requirements ► ► Under 3 Pages ► ► Up to 20 Pages ► ► Up to 100 Pages ► ► Over 100 Pages ► ► Special Requirements The Cost of Printing ► ► Print Cost Management Strategy ► ► Under 3 Pages ► ► Up to 20 Pages ► ► Up to 100 Pages ► ► Over 100 Pages ► ► Outsourcing ► ► Under 3 Pages ► ► Up to 20 Pages ► ► Up to 100 Pages ► ► Over 100 Pages ► ► Outsourcing   Least Cost Printing   Least Cost Printing OFFICE PRINTING

Print Management Strategy This Will Save Money! But... How Do We Get the Users to Adopt? How Can We Track the Success? This Will Save Money! But... How Do We Get the Users to Adopt? How Can We Track the Success?

print behavior modification software print behavior modification software Introducing…. OFFICE PRINTING

ROI Print Manager ► Passive Behavior Change ► Least Cost Printing User Sends up to 3 pages to Desktop Inkjet No ProblemUser Sends a Job Over 3 Pages to Desktop Inkjet User Receives Prompt to Use More Efficient Printer

Savings Are Real ► Enterprise ROI Scenario  Output Devices ► 620 Monochrome lasers ► 380 Desktop color inkjets  Average Cost Per Page ►.02 per page (Monochrome laser) ►.31 per page (Color Inkjets)  Daily Output ► 30 pages per printer Monochrome Laser Color Inkjet Cost Per Day $372 (18,600 pages) $3,534 (11,400 pages) Cost Per Month $8,184$77,748 Cost Per Year $98,208$932,976 Total Costs = $1,031,184 yr After ROI Print Manager Is Installed (40% of pages diverted away from Inkjet) Total Costs = $682,069 yr Total Savings = $347,115 yr

ROI Print Manager ► Enforcing the Print Management Strategy – for Costs Saving and Control  Non-Intrusive Technology ► No Network reconfiguration ► Works within existing structure ► Passive Operation to User ► User Education - LCP ► Empowers the User  On-going Reports ► At anytime ► Continue to improve the savings ► Target Specific – Users or Groups OFFICE PRINTING

ROI Print Manager - Process  Automatically Deploys on network to workstation using TCA technology  Passively collects data  Build print costing models  Generate ROI Print Assessment Report ► Identify Over-Utilized printers ► Re-Deploy Under-Utilized Printers  Turn-On ROI Print Manager Rules ► print drivers, printers and users  Monitor Reports ► Continued Savings ► Guide for future print requirements and decision making

Summary - ROI Print Manager Benefits ► Reduce printing costs by as much as 40%  By Establishing - Least Cost Printing Rules  Passively Changing Users Print Behavior ► Locate and identify your output fleet  Establishing – Total Volume and Cost  Utilize existing print resources to full capacity ► Continuously track all print activity  Control print waste and abuse  Monitor and manage printing costs

print behavior modification software print behavior modification software OFFICE PRINTING

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