1. Print Management & Associated Savings from Consolidating Printing Devices
Adrian Cheetham
Higher and Further Education Account Manager
South West England
21-Apr-18

2. The Cost of Unmanaged Print
The Cost of Printing
How visible are you print costs?
70% of organisations have no idea how much print is costing them1
Establish a baseline
Cost
This slide refers to the challenges that we often see in customer environments. Keep them all open and work with the customer to identify any that are important to them. These four boxes are the basis of the value that all Canon solutions can offer to a customer.
References:
1 Gartner, ICM, IDC, 2004 :
1 IDC, 2006

3. The Cost of Unmanaged Print
The Cost of Printing
How visible are you print costs?
1-3% of Revenue is spent on document output
15% of all IT time is spent in print related issues
41% of all documents found on printers is sensitive
Cost
This slide refers to the challenges that we often see in customer environments. Keep them all open and work with the customer to identify any that are important to them. These four boxes are the basis of the value that all Canon solutions can offer to a customer.
References:
1 Gartner, ICM, IDC, 2004 :
1 IDC, 2006

4. What are your priorities. Improved Staff and Student Experience
What are your priorities? Improved Staff and Student Experience? Paper Savings? Cost Reductions? Carbon Footprint Reduction? Service Improvements? Less Burden on IT Resource? Document Security?
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5. Up to 40% saving On your print costs
Canon want you to print less on less devices
MFD’s or printers? What is the right answer?
Balanced Deployment
Ensure documents are printed on the optimum device
Ratio’s between 20 – 35 users to 1device
Duplex / Mono output as standard
Deliver faxes and documents electronically
Up to 40% saving
On your print costs

6. Up to 40% saving On your print costs Case Study Cornwall College
Reduced printer fleet from 550 to 200 – reduced power consumption
All expensive Colour inkjets removed
Colour printing reduced from 25% - 8% of all output
Duplex printing risen from 5.75% to 67% boxes per annum
Secure Printing has led to 18% of all print jobs being deleted by user or system
Savings from secure printing in 1st 6 months exceeded the cost of the solution £54k
Duplex / Mono output as default
Automatic ‘Scan to Me’ has reduced output
Up to 40% saving
On your print costs

7. Print Management Works from Staff to Student to Print Room
Use a modular & scalable solution
Works from Staff to Student to Print Room
Secure Print – confidentiality and reduce wastage
Rules Based Routing – Authorization Workflow
Job Ticketing – CRD/Print room integration
End to end solution
Universal Driver – reduce the burden on IT
Works across both PC’s and Mac’s
Detailed reports – what if?
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8. Key Factors for Success
Choose a supplier with the scale, experience and expertise to fully deliver and continuously innovate an institute wide solution
Establish a baseline
Agree project roll out timescales and resources
Consult with user groups
Stay flexible and responsive through implementation and transition
Maintain user communication to drive adoption
Once implemented look for further areas to improve document processes
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9. Thank you – Any Questions?
21-Apr-18

10. 21-Apr-18