1. Validation and Findings
Designed specifically for:
INLAND BUSINESS SYSTEMS
1500 North Market Blvd.
Sacramento, Ca

2. September 18, 2018
Mare Island Technology
3 Positive Place
Vallejo , California
Dear Mr. Smith,
Inland Business Systems, a Xerox Company, specializes in office technology workflow assessment and optimization. We have been committed to our customers since We are uniquely positioned to help organizations understand true cost breakdown, asset deployment, usage patterns and volumes that result in the co-authored development of sustainable work practices and monitoring of workflows for continuous improvement. We have successfully led companies as well as small organizations - in every industry from healthcare to education - to achieve better financial results, improve operational efficiency and reduce environmental impact.
I would like to thank you for allowing us the opportunity to assess your office workflow and learn more about your company culture, mission, challenges and opportunities involved in your organization. We have evaluated your workflow and have developed the following analysis and recommendations that represent the combined efforts and consensus of both Inland Business Systems and Mare Island Technology. Our objective is to provide Mare Island Technology with an unsurpassed solution and build a reliable partnership with your company. We hope that the thoroughness of this proposal will confirm the certainty that our partnership will be beneficial for you and Mare Island Technology
As you review the following information, please feel free to contact me with any questions.
I may be reached at or by at .
Thank you again for your time.
Sincerely,
Annaliza S. Zhivago
Senior Major Consultant

3. Executive Summary
Inland Business Systems (IBS) will serve as a consulting partner for Mare Island Technology on two initiatives:
Assess Mare Island Technology entire workflow infrastructure. The IBS 360° Assessment will deliver clear visibility into how well your company culture aligns with your business process initiatives. It will also evaluate technology deployment, usage patterns and volumes, overall cost of ownership, general workflow practices, process administration and sustainability practices.
Design and implement a long-term strategy that meets your current objectives as well as your future initiatives and goals.
This proposal was developed to help Mare Island Technology achieve the following goals and future goals:
Build a relationship with one vendor that can handle all hardware, software and other collaboration needs.
Design and implement a long term strategy that addresses your current objectives and long term goals.
Identify all of the direct and indirect costs associated with technology acquisition, operation and maintenance.
To obtain a solution that provides detailed tracking and accounting of normal business printing that will provide information to your banner financial system, for accounting purposes.

4. What is IBS360
IBS 360°™ is a revolutionary review that measures the core areas required to achieve true workflow optimization. It is a multi-source, co-authored approach that delivers a comprehensive snapshot, providing clear visibility into a Company’s core business areas. Integrated reporting tools deliver concrete, actionable guidelines for complete alignment between your technology and business process initiatives.
Company Culture
How well your company
culture aligns with your
technology investments and
business process initiatives
Sustainability Practices
Key factors have been identified
and associated with the overall
cost of ownership
Technology
Deployment
The right numbers and right
types of assets are in the
right locations
Process
Administration
Processes are streamlined
and automated according
to internal, state and
federal requirements
Usage Patterns
And Volumes
Assets are being utilized at or near capacity
Workflow Practices
How efficient and effectively
information flows and
communication occurs
Overall Cost of Ownership
Key factors have been identified and associated with the overall cost of ownership

5. Company Culture
Mare Island Technology invests a significant number of employee hours getting various toner types for multiple printer models, using multiple budgets.
Users have added printers at will and have started to use them as their main print devices resulting in high toner cost, underutilizing the current multi functions that are in place.
Currently Mare Island Technology uses multiple vendors/drivers/models/supplies for various output devices resulting in multiple invoices and points of contact.
Mare Island Technology is paying approximately $43, a year to their copier and printer fleet. This is not including the cost of HP printer labor and cost of replacing the printer if it cannot be fix.

6. Data Collection Process
Technology Data Collection Process
All known devices were touched and meter reads were obtained twice by trained IBS staff.
Volumes were accurately measured by device over the time of the assessment and compared against actual invoices to verify accuracy.
Interviews were taken with users where applicable.
Financial data was obtained by auditing purchases.
1) All known devices were touched and had meter reads taken twice by trained IBS staff.
2) Volumes were accurately measured by device over the time of the study and compared against actual invoices over a 2 month period to verify accuracy.
3) Financial data was obtained by pulling invoices for the prior 12 months.
4) IBS consulting team played an important role by searching all other known and unknown vendors for printing supply items and providing invoices for them over the same period.

7. 2 47 4 53 Total Copiers Total Printers Total Faxes Total Devices
Current Technology Overview 2
Total Copiers 47
Total Printers 4
Total Faxes 53
Total Devices

8. Observation Overview Core Area Current Concerns Company Culture
Printers have been purchased through unknown budgets. Employees and students print to the printers, not multi functions devices.
Current Technology Overview
Some obsolete devices, print color on their stand alone color printers for collateral. Everyone has their own printer.
Usage Patterns & Volumes
High volume per month on printers that cause high expenses. Employees / student print to their own printer .
Overall Cost of Ownership
Multiple vendors for service and supplies.
Workflow Practices
Print to the laser jet for black and white, print to the color laser jet if need color, and go to the Konica if need to make copies.
Sustainability Practices
No sustainability acts are in place.

9. Current Scenario MFD’s (Copiers)
Cost Analysis
Current Scenario MFD’s (Copiers)
Black & White Copier
Color Copier
KM 1050 e Lease $1,575.74
B & W =
Total Cost $2,160.74
Xerox 7675 Lease $
B & W =20,000 @
Color = 1,500 @ $
COST PER MONTH $ 2,923.59
HP B & W Print Volume ,000 per month
HP Color Print Volume ,500 per month
TOTAL COST $700.00
TOTAL MONTHLY EXPENSES: $ 3,623.59
Mare Island Technology currently:
Produces 150,000 total pages per month on KM 1050e black and white.
Produces 8,000 black and white pages and 1500 color pages from Xerox 7675.
Utilize 47 HP printer units deployed consisting of:
4 color laser jet = produces 1,500 color prints
43 black and white =produces 25,000 b & w prints
Utilize 4 stand alone fax machine

10. Xerox D110, Xerox 7545 with Print Management on 47 HP Printers
Proposed Solution
Xerox D110, Xerox 7545 with Print Management on 47 HP Printers
Inland Business Systems proposed the following:
Install XEROX D110 to replace KM1050e
Include an offline folder to be utilize by the office
Include 150,000 b &w copies/print per month
2. Install XEROX with fax to replace Xerox 7675
Include 8,000 b & w copies/print per month
Include 1,500 color copies /print per month
3. Put all 47 HP Printer in Smart Print Program at low cost
Include 25,000 b & w prints
Include 1,500 color prints A

11. Xerox D110, Xerox 7545 with Print Management on 47 HP Printers
Overall Cost of Ownership
Proposed Solution
Xerox D110, Xerox 7545 with Print Management on 47 HP Printers
Monthly B&W Included on XEROX D 110Copiers ,000
Monthly Color Included on XEROX ,500
Monthly B&W Included on Xerox ,000
Monthly B&W Included on HP Printers ,000
Monthly Color Included on HP Printers ,500
Yearly Overages Charge for Xerox D110 (1.8 M) per click
Yearly Overages Charge for Xerox 7545
After 96,000 b & w @.008
After 18,000 color @.065
Yearly Overages on HP B & W Printer (300,000) @.014
Yearly Overages on HP Color Printer (18,000) @.11
Total Proposed Monthly Cost $ 3,176.70
Total Monthly Savings $446.89
(Current Cost from KM 1050, X7675 and 47 HP Printers=$3,623.59)
Xerox Solution will save Mare Island Technology $ 5, annually!

12. Financial Summary 60 Months FMV Lease $3,176.70
Current System
KM 1050 E
Xerox 7675
Proposed
Xerox D110
Xerox 7545
Monthly Lease
$ 2,003.74
$ 2,661.70
Maintenance for 2 Equipment
$919.85
Include 150,000 black and white for Xerox D110 Include 8,000 b & w for Xerox 7545
Includes 1,500 color copies for Xerox 7545
TOTAL : $2,923.59
TOTAL : $2,661.70
HP Printers Cost
25,000 b &w print
1,500 color print
$700.00
25,000 b & w print
$515.00
OVER ALL TOTAL COST
$ 3,623.59
OVER ALL TOTAL COST PROPOSED
$3,176.70
Savings Per Year : $ x 12 = $5, see pg. 10
Plus additional Savings ---$2, if equipment will be upgrade in June .
1st Monthly will start in August that will save MIT $2, for the month of July. This will include no financial obligation to MIT to pay the remaining lease for the current copiers.

13. EDUCATION SOLUTIONS Solutions Overview Increased productivity
We offer innovative solutions that enhance the learning experience of students while enabling better management of resources.
Cost Tracking and Access Control
Our solutions make it easy for schools- to recover campus-wide print and copy costs, make printing convenient without compromising security, and encourage responsible printing.
Through our workflow solutions, schools can easily track, analyze or charge for every page output by any student, faculty member, staffer or guest on any desktop printer, network multifunction printer, or walk up copier. School can track the amount and type of output be device to determine how to optimize its device fleet.
Cost Effective Color Printing
Our solid ink technology enables educational institutions to take advantage of high impact color for pennies, often for no more than it costs to print black and white. The unique three-tiered meter plans classify documents based on the actual amount of color used—no more paying for full-low color documents. This provides the best of both worlds greater impact and less cost.
Environmental Sustainability
Solid ink also enables more environmentally responsible printing.
Less waste, non-toxic ink, less packaging requiring less energy to transport, and less energy required by the device, all contribute to reducing a school’s carbon footprint– saving the environment and providing another important lesson to students .
Increased productivity
Lets user print documents anywhere, anytime. Virtual access to all documents for printing.
Unconscious Connectivity.
Ability to print inside & outside firewalls.
Reduce waste
Allows user to print the latest version at the latest possible moment.
More convenient with USB KIT
Print what you need, were and when you need it. .

14. Next Steps Demo of Equipment (Completed) 4-18-2012
Continued Training as needed
(Teachers) tentative
Set-up and Training
6-21 to (Office Staff) tentative
Installation and Pull –out of KM 1050e
Deliver Equipment
Board Meeting (Tentative)
Proposal Meeting with MIT Staff
Demo of Equipment (Completed)

15. Annaliza Zhivago Matt Mettzler Mike Chulick Joseph Pesetsky Ken Barnes
IBS Contacts
Sales Consultant
Cell
Annaliza Zhivago
Director of Print Management
Office
Matt Mettzler
Production Specialist /Analyst
Office
Mike Chulick
Vice President of Service
Office
Joseph Pesetsky
Vice President of Sales
Office
Ken Barnes
President of Inland Business Systems
James Koppert