CPM -200: Principles of Schedule Management IPM 2002 Fall Conference PMI-College of Performance Management – Professional Education Program Lesson F: Enterprise Wide Scheduling Previously Presented By John Bronn (970)
© 2001 Business Engine Software Corp. All Rights Reserved. Enterprise Wide Scheduling & Resource Planning - Strategies for Success Enterprise Wide Scheduling & Resource Planning - Strategies for Success John W. Bronn
Strategies for Success Enterprise Wide Scheduling Enterprise Wide Resource Planning Tools for Better Decisions Strategies for Success
Enterprise Wide Scheduling The application of a single, consistent methodology for planning and managing the time dimension of all of the projects within the enterprise. The methodology should avoid cross-project conflicts by considering all of the plans.
Single, Consistent Methodology Business Rules Cross-Project Visibility Framework for Benchmarking
Avoid Confusing the Performing Organizations Give Appropriate Weight to Projects i.e. Schedule Reserve Policies Business Rules
Save it for the End Reserve Schedule Reserve
Use it at the Start Reserve Schedule Reserve
Protect the Risk -erveRes- Schedule Reserve
A Consistent Policy Allows Projects to Compete Equally for Resources Bonus - Guides Project Managers to Best Practices Schedule Reserve
Cross-Project Visibility Common Milestone / Status Display Benchmarking
A B C D All Projects Cross-Project Visibility Project D Project C Project B Project A
Benchmarking Process Comparison Cycle Time Analysis Historical Data Base Development
Enterprise Wide Resource Planning The use of tools and methods to plan and manage application of resources to projects across an entire enterprise Strategic resource availability longer term enterprise wide needs Day-to-day Tactical key resources to priority projects
Applying Resources to Projects Viewing Needs Across Projects Comparing Needs & Availability Key Resources to Key Projects
All Projects Supply & Demand Project D Availability & Need Project C Project B Project A
Key Resources to Key Projects Project A Project B Project C Project D
Enterprise Wide Availability vs. Need Tools For Better Decisions Project Schedule Planning Project Resource Planning Portfolio Analysis Key Resources To Key Projects
All Projects Supply & Demand Project D Enterprise Wide Availability & Need Project C Project B Project A
Enterprise Wide Availability Enterprise Availability Roles & Skills Skill Attributes Inventory Timephased Availability HR Interface
All Projects Demand Project D Enterprise Wide Need Project C Project B Project A Process Templates Product Structures Historical Databases Top Down Planning
The Enterprise Process Task Framework Duration Baseline Critical Resource Baseline The Process Template
The Process Template A 2 N 1 M 2 K 4 L 43 D 4 C 2 B 3 E 3 F 2 G 3 H 2 I 4 P 4 Q 2 R 2 S 5 A 2 N 1 M 2 K 4 L 4 O 3 DC 2 B 3 E 3 Process Template F 2 G 3 H 2 I 4 Subsystem Template
Consistent Processes Identification of Risks Framework for Process Improvement Simplifies the Planning Process The Process Template
Standard Product Structure Supports the Template Concept Forms the Heart of the Work Breakdown Structure Provides a Basis for a Historical Database
History Database Collect & Characterize –Resources / Costs –Durations Value Reduced by Rapid Technological Change –Still Very Worthwhile
Requirements Summary Plan Summary Resource Plan Top Down Planning
Enterprise Wide Availability vs. Need Tools For Better Decisions Project Schedule Planning Project Resource Planning Portfolio Analysis Project Prioritization Phase / Gate Controls
Potential Projects Selected Projects Ordered Projects Project Prioritization
Phase Gate Phase Gate Strategic Decision Making - At Every Control Gate Phase / Gate Controls Phase Gate
Business Viability Technical Feasibility Relative Importance Resource Availability Portfolio Criteria
Enterprise Wide Availability vs. Need Tools For Better Decisions Project Schedule Planning Project Resource Planning Portfolio Analysis Key Resources To Key Projects
Key Resource Isolation The “Full Scale Map” Syndrome What’s Key? –Mission Critical People Facilities, Equipment etc. –Long Lead Time Skill Inventory Tools Can Help
Implementation Strategies for Success Bottoms Up - Detailed Project Data Top Down - Overview Data Only Hybrid - Mixed Data
Bottoms Up Implementation Enterprise Wide Demand Project AProject BProject C
Bottoms Up Implementation Implies Accurate Data Requires Full & Consistent Implementation Hard to Realize
Top Down Implementation Enterprise Wide Demand Top Down Project Planning
Top Down Implementation Rapid Implementation Relies on Accuracy of Templates & Historical Data Easier to Implement, Less Reliable Doesn’t Incorporate Detailed Plans, even where they exist
Hybrid Implementation Enterprise Wide Demand Project AProject C Top Down Project Planning
Hybrid Implementation Allows a Quick Start Best of Both Worlds Takes Advantage of Increased Maturity - as it Happens
© 2001 Business Engine Software Corp. All Rights Reserved. Enterprise Wide Solutions CAN Make a Difference ! Thanks for Your Time John W. Bronn