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Project Portfolio Management:
PRB-BDM PowerPoint template 4/16/ :48 AM Project Portfolio Management: Doing the Right Things Right
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Agenda What is Project Portfolio Management (PPM)
Understanding the PPM lifecycle and core processes Introducing Microsoft EPM solution Demonstration Implementing Microsoft EPM solution Conclusion: Realized PPM Benefits
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What Is Project Portfolio Management?
Project Portfolio Management is the continuous process of identifying, selecting and managing a portfolio of projects in alignment with key performance metrics and strategic business objectives
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Select And Deliver The Right Things
4/16/ :48 AM Select And Deliver The Right Things 100% Unrealized Value Improving Portfolio Management Value from Portfolio Management DOING THE RIGHT THINGS Realized Value Improving Project Management Value from Project Management DOING THINGS RIGHT 0% 100% © 2004 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.
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How PPM Helps The Organization
4/16/ :48 AM How PPM Helps The Organization Demand Management Portfolio Selection Capacity Planning Portfolio Reporting Portfolio Management Alignment with Business Objectives Executives and Portfolio Managers Resource Management Financial Management Project Reporting Project Scheduling Program Management Enterprise Project Management PMO, Resource and Project Managers Visibility & Control Project Team Members Collaboration Time Reporting Team Collaboration Work Management Processes and Tools © 2004 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.
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Project Portfolio Management Lifecycle
4/16/ :48 AM Project Portfolio Management Lifecycle Manage Select Create Plan © 2004 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.
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Core PPM Processes Create Select Plan Manage Demand Management
Portfolio Selection Capacity Planning Resource Management Financial Management Time Reporting Portfolio Reporting Project Reporting Project Scheduling Team Collaboration Program Management
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Create Standardize the collection of all work across the Enterprise
Select Plan Manage Capture all requests, from work orders to strategic projects Standardize metrics, valuation criteria and templates Control investments through governance workflow
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Select Invest in project portfolios that align with strategic priorities
Create Select Plan Manage Objectively prioritize business drivers and drive consensus Derive varying priority scores to evaluate competing investments Identify portfolios that align with strategy and maximize ROI Utilize advanced portfolio analytical techniques to reach the Efficient Frontier
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Plan Finalize project delivery roadmap based on resource availability
Create Select Plan Manage Identify resource gaps across the planning horizon Finalize release roadmap and headcount requirements to maximize resource utilization Search for team members with availability and assign to project Finalize plan and baseline before moving into execution
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Manage Measure and track performance at the project and portfolio level
Create Select Plan Manage Collaborate to effectively deliver selected projects Proactively monitor portfolio performance and visualize trends Drill down to the project level to assess risks, issues and status Track and compare budget, actual and forecast values Take corrective actions to improve project performance
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Microsoft Project Evolution
2008 Program Management Reporting Project Collaboration Resource Financial Portfolio Management Scheduling Simple Reporting Task Management and Print Resource Tracking 1996 12
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EPM Solution Architecture
Executives & Portfolio Managers + PMO, Resource & Project Managers + Team Members LoB Systems 13
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EPM Solution Create Select Plan Manage 4/16/2017 11:48 AM
© 2006 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY
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Demo Storyboard
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Gradually Mature Your PPM Processes Assess your current maturity and plot a course for success
Manage Select Create Plan Future State Phase 3 Optimized Phase 2 Future State Phase 3 Managed Future State Phase 3 Phase 1 Phase 2 Future State Phase 3 Current State Phase 2 Defined Phase 1 Phase 1 Phase 2 Repeatable Current State Current State Phase 1 Initial Current State 16
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There Is No Particular Order Start Top Down or Bottom Up
Portfolio Management Do The Right Things Create Select Plan Manage Bottom up Bottom Up Project Management Do Things Right 17
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Improve Effectiveness
Realized Benefits “We have unbelievable visibility of what’s going on in the corporation and that’s all because of Microsoft Office EPM Solution. I’d say we save 60–65 percent in straight efficiency." "The Microsoft Office EPM Solution is giving us a much better handle on the decisions we make. It is helping us move to a more strategic project model.” Improve Visibility CREATE Maximize Value SELECT MANAGE Improve Effectiveness PLAN Reduce Execution Risk “We are moving away from what I consider an ad hoc model of planning where we would initiate a project without considering the effect it would have on the greater organization.” “Our Microsoft Office EPM Deployment is gives our executives easy access to the clear and concise information they need to manage our complete portfolio of projects.”
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PRB-BDM PowerPoint template
4/16/ :48 AM © 2008 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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