JERICO WP8 Trans National Access to Coastal Observatories Stefania Sparnocchia with IBWPAN, NIVA, OGS, HCMR, NERC, HZG, CSIC, INSU/CNRS

WP8 –TNA to Coastal ObservatoriesObjectives To promote the infrastructure by transferring know-how from partners to users, with a view to future expansion that will include new partners (possibly also from non-EU countries). To enable Trans National and free-of-charge access to original coastal infrastructures among those operated by the JERICO project beneficiaries. To establish a long-term alliance between users and JERICO partners, facilitating staff exchange and mutual scientific collaboration. To build an European facility for Science dedicated to innovation (new sensors, new automated platforms).

Fixed platforms Ferrybox Fishing vessels Gliders The Infrastructure Network

JERICO WP8 TNA Beneficiaries and Infrastructures UOM HCMR HZG CNR Cal. Facilities OGS CSIC Gliders INSU/CNRS NERC IBWPAN Fixed. HCMR Cal. Facilities NIVA HZG Gliders

ACCESS to installations JERICO WP8 – ACCESS to installations Specific and detailed modalities are defined in the G.A. per class of infrastructure and/or per installation. Access modalities: Remote Remote user’s presence not required, an experiment is implemented by the installation’s operator. Partially remote Partially remote user’s presence required at some stage (e.g. while installing or un-installing). "In person/hands-on" "In person/hands-on" user’s presence is required /recommended during the whole operation period. Accessing an infrastructure/installation by a user/user group generally means to collect specific data following the implementation of a specific automated measuring system.

Access is granted to user-projects, selected through international calls by an independent panel of referees (Selection Panel) a) the user group leader and the majority of the users must work in a institution established in a Member State or Associated State; b) the user group leader and the majority of the users work in a country other than the country(ies) where the legal entity(ies) operating the infrastructure is(are) established (TransNational Access). !NO for R.A. c) priority should be given to user groups composed of users who have not previously used the infrastructure, and are working in countries where no such research infrastructures exist. Access opportunities and calls for access will be widely publicised, including on a dedicate Web page on the JERICO website. Access provision will be documented by the access provider, Access provision will be documented by the access provider, to support and justify the amount of access reported. [FP7 Grant Agreement – Annex III – Specific provisions for transnational access activities] ftp://ftp.cordis.europa.eu/pub/fp7/docs/fp7-ga-annex3-infra-v2_en.pdf ACCESS provision JERICO WP8 – ACCESS provision

SubTask : Preparation of the call – peer review (1) May Setting up the Selection Panel. (1) May 2011 (6)Oct Drafting the call. (6) Oct 2011 (6)Oct Drafting the guidelines for evaluation. (6) Oct Meetings of the Panel. SubTask : Information and reporting activities (8)Dec Implementing the TNA Web Pages (8) Dec Call and selection reporting: Calls opening, selected projects, access provision plans. - Access reporting including scientific and technological outcomes achieved. JERICO TNA – Management (WP1 - T1.6) User modality Access for the Trans National Activities

JERICO TNA Action # 1: Setting up the Selection Panel The WP8 leader : Stefania Sparnocchia. The coordinator : Patrick Farcy. The WP1 coordination team : Pascal Morin, Dominique Durand, Ingrid Puillat. The 5 SAC experts : Janet Newton, George Zodiatis, Richard Dewey, Hans Dalhin, Roger Proctor.The 5 SAC experts : Janet Newton, George Zodiatis, Richard Dewey, Hans Dalhin, Roger Proctor. The 3 FCT board experts : Franciscus Colijn, Laurent Mortier, Alicia LavinThe 3 FCT board experts : Franciscus Colijn, Laurent Mortier, Alicia Lavin

Validation of the call by the Selection Panel 1st call Dec nd call Dec 2012CALL opening 1st call Dec nd call Dec 2012 Selection of the TNA proposals by the Selection Panel (scientific excellence). Validation of each proposal by the manager of the infrastructure : feasibility, timescale, availability … suggestion for adjustments. Final assessment by the Selection Panel : results are made public through the TNA Web Page. JERICO TNA – Selection Schedule

deadline October 2011 #2 #2 Drafting the call (CNR + TNA beneficiaries) technical and financial conditions, rules and procedures to permit access to the infrastructure as defined by the access providers and in accomplishment of the FP7 Grant Agreement, Annex III. #3 #3 Drafting the guidelines for evaluation (CNR + TNA beneficiaries) evaluation criteria, taking into account excellence, innovation, technical feasibility and impacts on the community, and any other criteria indicated in the FP7 Grant Agreement, Annex III. First drafts will be circulated by CNR to TNA partners within July JERICO TNA First year actions

deadline December 2011 #4 #4 TNA WebPages implementation (CNR + TNA beneficiaries) should contain all the information pertinent to the TNA activity, calls, panel assessment, detailed description of the available installations for TNA, as well as the relevant information for making potential users aware of the possibility open to them. A template for the description of the available installations will be circulated by CNR to TNA partners within August JERICO TNA Nextactions to do Next actions to do

Summary of actions scheduled for the 1st year WhenWhoAction May May 2011 WP8 leader & coordinator. General Assembly SP Setting the Selection Panel (SP) Validation of the SP Oct 2011WP8 leader & beneficiariesTNA call and evaluation guidelines Nov 2011SPValidation of call, guidelines and any information to post on the TNA WebPage Dec 2011WP8 leader & beneficiaries (& WP6) TNA webpages 1st call for TNA proposals (D1.1) Feb 2012SPEvaluation of the TNA projects by the external experts (comments and scores) Mar 2012Targeted installation P.I.Technical screening of submitted projects Mar 2012 Operators of the installations participating to TNA Infrastructure available for users (MS6) Apr 2012SP (external members) SP (management team) Final assessment of TNA projects. Publication of the assessment report and the first calendar of access planned

Budget JERICO WP8 – Budget Part. num. Org. Short name Country Installation Num. Name Unit of access Total Estimated costs Estimated unit costs Min.quantity of access Access costs 3IBWPANPoland1CRS Lubiatowo24 HOUR DAY NIVANorway 1NorFerry 1 Norbjorn24 HOUR DAY Color Fantasy24 HOUR DAY OGSItaly5OGS-CTO WEEK OF 5 DAYS OF 8 HOURS CNRItaly 2ACQUA ALTA24 HOUR DAY MPLS6 MONTHS MPLC6 MONTHS MPL Genoa24 HOUR DAY MPL CAL 68 HOURS DAY MPL CAL 78 HOURS DAY HCMRGreece 1 POSEIDON BUOYS (1&2) 1 BUOY FOR 1 MONTH POSEIDON CAL 5 DAYS OF 8 HOURS NERC United Kingdom 1COBS 1 POL BUOY24 HOUR DAY COBS 3 POL FB24 HOUR DAY COBS 4 POL GLIDER24 HOUR DAY HZGGermany 1COSYNA_1 (FB)24 HOUR DAY COSYNA_2 (PILE)24 HOUR DAY COSYNA_3 (GLIDER)24 HOUR DAY CSICSpain1CSIC-Glider24 HOUR DAY INSUFrance1CETSM24 HOUR DAY Unit cost * Minimum quantity of access = Access costs TOTAL Budget for TransNational Access TNA costs = € Travel grants* = € *IFREMER to refund travelling expenses to Selection Panel for the selection meetings Selection Panel for the selection meetings Users of selected projects Users of selected projects

Reporting TNA activity JERICO WP8 – Reporting TNA activity Reference documentation 1) Additional Reporting Instructions for Transnational Access Work Packages ftp://ftp.cordis.europa.eu/pub/fp7/capacities/docs/ta_reporting_instructions_final_en.doc Additional instructions to report specifically on the Transnational Access activities under section of the periodic report. Description of the publicity concerning the new opportunities for access Description of the selection procedure Transnational Access activity overview Scientific output of the users at the facilities (highlights of important research results from the user-projects ) Annex 1 – Composition of the Users Selection Panel Annex 2 – List of User-Projects Annex 3 – List of Users Annex 4 – List of Publications

Reporting TNA activity JERICO WP8 – Reporting TNA activity Reference documentation 1) Additional Reporting Instructions for Transnational Access Work Packages ftp://ftp.cordis.europa.eu/pub/fp7/capacities/docs/ta_reporting_instructions_final_en.doc Additional instructions to report specifically on the Transnational Access activities under section of the periodic report. 2) Reporting transnational access and service activity costs ftp://ftp.cordis.europa.eu/pub/fp7/capacities/docs/reporting-ta-service-activities.pdf Guidelines based on “Annex III – Specific Provisions for Transnational Access Activities”.

Estimated/real access costs calculation Describe the direct eligible costs for providing access to the installation over the project life-time (e.g. maintenance, utilities, consumable costs). All contributions to capital investments of the infrastructure are not eligible. Eligible Costs (€) Boat hire for service & maintenance677,600 Maintenance (consumables, spare parts, repair of sensors and platform device)60,000 Travel and transportation for maintenance Insurance28,800 Telecommunication costs Tolls and other fees Sensor calibrations Support services (operational center costs, land station) Total A766,400 of which subcontracting (A’)50000 Category of staffNr. of hoursHourly rate (3) = (scientific and technical only)(1)(2)(1) x (2) Technical assistance Scientific assistance Total B80400 A B

Estimated/Real access cost calculation For whom who have to provide a CFS (audit): You have to certify the actual access costs of the reporting period (or of the 4-year project life-time if the real unit cost is calculated only at the end of the last period). Costs A, Costs B and E If the installation is shared, H is shared too. e.g, if it is shared by 2 users, to get I you must give H*2=100 days of access C. Indirect eligible costs = 7% x ([A-A’]+B)55,776 D. Total estimated/real access eligible costs = A+B+C 902,576 E. Total estimated/real quantity of access provided to all normal users of the infrastructure (i.e. both internal and external) within the project life-time 1,460 F. Fraction of the Unit cost to be charged to the project [1] 100.0% G. Estimated Unit cost charged to the project = F x (D/E) H. Quantity of access offered under the project (over the whole duration of the project) 50 days I. Access Cost [2] = G x H30,910

JERICO – TransNational Access JERICO offers Transnational Access to unique European Coastal Observatories and Calibration Facilities for international research Find your facility and plan your experiment. Read carefully the access rules. Write your proposal (please, contact the facility’s operator for a better planning) and submit to the next JERICO call. Example of TNA Web Pages

Example of TNA Web Pages …/Transnational_Access/Accessible_Facilities Ferrybox Fixed platforms Gliders Calibration Facilities

Example of TNA Web Pages …/Transnational_Access/Accessible_Facilities/Fixed_Platforms OrganizationCountry Installation NameAccess providedWebsite IBWPANPolandCRS Lubiatowo54 Dayswww.nome.ex CNRItaly ACQUA ALTA50 Dayswww.nome.ex MPLS6 monthswww.nome.ex MPLC6 monthswww.nome.ex MPL Genoa65 daywww.nome.ex HCMRGreecePOSEIDON BUOYS (1& 2) 1 buoy for 3 months NERC United Kingdom COBS 1 POL BUOY5 dayswww.nome.ex HZGGermanyCOSYNA_2 PILE30 dayswww.nome.ex

Example of TNA Web Pages …/Accessible_Facilities/Fixed_Platforms/Acqua_Alta Infrastructure: CNR-Marine Platforms and Laboratories (CNR-MPL) Installation: Acqua Alta Oceanographic Tower (ACQUA ALTA) Location: Mediterranean Sea, Northern Adriatic, Gulf of Venice Coordinates: 45°18.83’N – 12°30.53’E Bottom depth: 16 m Contact: Dr Mauro Bastianini, Web site address: (set language EN) General description The "Acqua Alta" research tower consists of a platform containing an instrument house, suppor- ted by a steel pipe structure, similar to that of an oil well derrick… Service offered The installation is available for Trans National Access to JERICO users for specific experiments, tests of sensorsand in-situ validation… Intruments/Sensors onboard The following instrumentation is already onboard the tower and will be available to the JERICO users … Special owner rules

Example of TNA Web Pages …/Transnational_Access/… Rules set up by the JERICO Consortium and the European Commission for the TransNational Access Open call. Calls schedule and deadlines. Selection Panel composition. Selection status. Selection reports. Any information following the selection: JERICO access calendar. Users’ reports.

Reporting TNA activity JERICO WP8 – Reporting TNA activity Reference documentation ftp://ftp.cordis.europa.eu/pub/fp7/capacities/docs/ta_reporting_instructions_final_en.doc ftp://ftp.cordis.europa.eu/pub/fp7/capacities/docs/reporting-ta-service-activities.pdf

Example of TNA Web Pages …/Transnational_Access/… End of WP8 presentation Questions?

The access is quantified by its duration, in principle corresponding to the period of installing, operating and un-installing the measuring system. This duration is measured in unit of access (UA). Participant number5Organisation short nameNIVA Short name of Infrastructure NorFerry Installation number4Short name of InstallationColor Fantasy Name of Installation NorFerry Color Fantasy Line Unit of access 24 HOUR DAY Participant number9Organisation short nameCNR Short name of Infrastructure CNR-MPL Installation number9Short name of InstallationMPLS Name of Installation Sicily Channel mooring Unit of access 6 months Participant number11Organisation short nameHCMR Short name of Infrastructure POSEIDON Installation number1&2Short name of InstallationPOSEIDON BUOYS Name of Installation POSEIDON BUOYS NETWORK & SOUTH AEGEAN BUOYS Unit of access 1 BUOY FOR 1 MONTH ACCESS to installations JERICO WP8 – ACCESS to installations

Eligible costs for access costs calculation Describe the direct eligible costs for providing access to the installation over the project life-time (e.g. maintenance, utilities, consumable costs). All contributions to capital investments of the infrastructure are not eligible. Eligible Costs (€) Boat hire for service & maintenance677,600 Maintenance (consumables, spare parts, repair of sensors and platform device)60,000 Travel and transportation for maintenance Insurance28,800 Telecommunication costs Tolls and other fees Sensor calibrations Support services (operational center costs, land station) Total A766,400 of which subcontracting (A’)50000 Category of staffNr. of hoursHourly rate (3) = (scientific and technical only)(1)(2)(1) x (2) Technical assistance Scientific assistance Total B80400 A B

Access cost calculation days The unit cost is the total eligible operational costs divided by the total quantity of access (by internal and external users, supported by JERICO or not). The access cost (what the operator will have refunded by the project) is lower if the installation is shared. For example, if shared with a "permanent" user the actual duration of access for JERICO is doubled to have the same final Access Cost (equivalent to have half an unit cost) C. Indirect eligible costs = 7% x ([A-A’]+B)55,776 D. Total estimated access eligible costs = A+B+C902,576 E. Total estimated quantity of access provided to all normal users of the infrastructure (i.e. both internal and external) within the project life-time1,460 F. Fraction of the Unit cost to be charged to the project [1] 100.0% G. Estimated Unit cost charged to the project = F x (D/E)618.2 H. Quantity of access offered under the project (over the whole duration of the project) 50 I. Access Cost [2] = G x H30,910

Transnational access provision per installation Fixed Platforms (Partners: IBWPAN, CNR, HCMR, NERC/POL, HZG) Part. num. Org. Short name Country Installation Num. NameUnit of access Total Estimated costs Estimated unit costs Min. quantity of access to be provided Access costs charged to the project 3IBWPANPoland1 CRS Lubiatowo 24 HOUR DAY CNRItaly 2ACQUA ALTA 24 HOUR DAY MPLS6 MONTHS MPLC6 MONTHS MPL Genoa 24 HOUR DAY HCMRGreece1 POSEIDON BUOYS (1& 2) 1 BUOY FOR 1 MONTH NERC United Kingdom 1 COBS 1 POL BUOY 24 HOUR DAY HZGGermany2 COSYNA_2 (PILE) 24 HOUR DAY Shared (owner + JERICO user) Actual duration is twice this number

Transnational access provision per installation FERRYBOXES (Partners: NIVA, NERC/POL,HZG) Part. num. Org. Short name Country Installation Num. NameUnit of access Total Estimated costs Estimat ed unit costs Min. quantity of access to be provided Access costs charged to the project 5NIVANorway 1 NorFerry 1 Norbjorn 24 HOUR DAY Color Fantasy 24 HOUR DAY NERCUnited Kingdom3 COBS 3 POL FERRYBOX 24 HOUR DAY HZGGermany1 COSYNA_1 (FB) 24 HOUR DAY Shared (owner + JERICO user) Actual duration is twice this number

Transnational access provision per installation GLIDERS (Partners: NERC/POL, HZG, CSIC, INSU/CNRS) Part. num. Org. Short name Country Installation Num. NameUnit of access Total Estimated costs Estimated unit costs Min. quantity of access to be provided Access costs charged to the project 12NERCUnited Kingdom4 COBS 4 POL GLIDER 24 HOUR DAY HZGGermany3 COSYNA_3 (GLIDER) 24 HOUR DAY CSICSpain1CSIC-Glider 24 HOUR DAY INSU/ CNRS France1CETSM 24 HOUR DAY Not shared

Transnational access provision per installation CALIBRATION FACILITIES (Partners: OGS, CNR, HCMR) Part. num. Org. Short name Country Installation Num. NameOperat or country code Unit of access Total Estimated costs Estimat ed unit costs Min. quantity of access to be provided Access costs charged to the project 8OGSItaly5OGS-CTOItaly WEEK OF 5 DAYS OF 8 HOURS CNRItaly 6MPL CAL 6Italy 8 HOURS DAY MPL CAL 7Italy 8 HOURS DAY HCMRGreece3 POSEIDON CAL Greece 5 DAYS OF 8 HOURS Not shared