Touch Screen Time Clock With Great Plains Manufacturing

Clocking In 1. ID Entry 2. Password Entry 3. Pay Code Entry 4. Manufacturing Order Entry 5. Sequence Entry 6. Labor Code Entry There are six steps for clocking in: 1. ID Entry

ID Entry The default setup for the Time Clock ID is the Employee ID. The Time Clock ID can be personalized. Each employee must have a unique Time Clock ID.

Employee enters ID Employee hits “Enter”

Clocking In 1. ID Entry 2. Password Entry 3. Pay Code Entry There are six steps for clocking in: 4. Manufacturing Order Entry 5. Sequence Entry 6. Labor Code Entry

Password Entry Passwords can be disabled which increases the efficiency of clocking in. Passwords can be changed in Time Clock Employee Setup.

Employee enters her password Employee hits “Enter”

Clocking In 1. ID Entry 2. Password Entry 3. Pay Code Entry There are six steps for clocking in: 4. Manufacturing Order Entry 5. Sequence Entry 6. Labor Code Entry

Pay Code Entry Pay Code selection can be restricted by day of week and time of day. Employees who work different positions or shifts at different pay rates select the type of work for which they are clocking in. This will open the MO Entry screen for production employees.

Employee chooses pay code and hits “Select”

Clocking In 1. ID Entry 2. Password Entry 3. Pay Code Entry There are six steps for clocking in: 4. Manufacturing Order Entry 5. Sequence Entry 6. Labor Code Entry

MO Entry If the time is indirect labor, enter “none.” The sequence will automatically default to “none.” Production time will be posted to Data Collection as indirect labor. Only MOs with a Firm or Partial Post are allowed to have time entered.

Employee enters the MO The MO can be looked up using the magnifying glass

Selecting an MO will open the Sequence Entry screen.

Clocking In 1. ID Entry 2. Password Entry 3. Pay Code Entry There are six steps for clocking in: 4. Manufacturing Order Entry 5. Sequence Entry 6. Labor Code Entry

Employee enters the sequence The sequence can be looked up using the magnifying glass

Selecting a sequence enters that information on the Clock In screen

Clocking In 1. ID Entry 2. Password Entry 3. Pay Code Entry There are six steps for clocking in: 4. Manufacturing Order Entry 5. Sequence Entry 6. Labor Code Entry

7 Checking the box to the right of the sequence entry field defaults the labor code for that sequence. The Labor Code is manually entered here. The Labor Code can be looked up using the magnifying glass

Selecting a Labor Code enters that information on the Clock In screen

Clock In Touch Clock In to finish clocking in. Touch Cancel if you do not wish to Clock In. Clocking in will not add an entry to the Logbook. A time entry can only be added when the Change MO or Clock Out time is known, thus enabling hours worked to be calculated.

Employee clicks “Clock In” to complete the transaction

Enter Number of Pieces You must enter the number of pieces completed, rejected, or scrapped before changing to a new MO or clocking out. If the work is complete or has been set up, the quantities must be entered and the appropriate box checked before changing the MO or clocking out.

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Change Project Changing MOs will add a time entry to the Logbook for the previous MO. The new MO’s clock in time will be exactly the same as the previous MO’s clock out time. No time will be lost on the employee’s payroll. To change MO, steps 3-6 of Clocking In need to be repeated.

“Change ” is for employees who work using more than one MO in the course of one day.

Clock Out The pay code, manufacturing MO, sequence, and labor code which were selected when clocking in will all be displayed. Touch Cancel if you do not wish to Clock Out.

When the employee hits “Clock Out,” both her start and end times are shown, and her hours are entered in the Logbook.

Logbook The Logbook shows the time entries that were added by Changing MOs or Clocking Out. The Logbook may be accessed from both the Clock In and Clock Out screens. The logbook can only be viewed, not changed, from the Time Clock.

Touch Today to view entries only from the current date. Use the browse buttons to view entries not displayed on the screen.

Calendar A red V indicates vacation pay, S indicates sick time, H indicates holiday time, and O indicates overtime. The Calendar may be accessed from both the Clock In and Clock Out screens. Logbook hours are shown in black. Scheduled hours are shown in blue.

For a visual representation of their time, employees may view the calendar. The month, year, and date browse buttons can be touched to view times from various dates. Touch a specific date to display the Logbook for that day. Monthly totals of scheduled and actual hours are provided.

Print Time Sheet Hitting Print will show a summary of the employee’s hours and a total for the pay period selected. The Print Time Sheet screen allows employees to verify that their hours are correct. The employee can choose to print either the current pay period or a past pay period.

Hitting the “Print” button prints an employee’s hours to the screen or to a printer.

Company Messages The employee must acknowledge that they have read the message before completing their time transaction. Messages may be sent company-wide, to a specific department, or to a specific individual. Messages may appear when the employee clocks in, changes MOs, or clocks out. Would you like to see a couple of examples?

Touching Acknowledge deletes the message and returns the employee to their previous time transaction.

Time Clock Inquiry The Great Plains MO, sequence, and labor code will be displayed for each employee. This screen allows administrators to view the status of all employees. Administrators can inquire as to who is clocked in and clocked out.

The Time Clock Inquiry screen is accessible only to administrators.

Time Clock Editing Time Clock Editing allows administrators to change the time clock status of an employee. Status entries or changes may be made to: times, dates, pay codes, MOs, sequences, and labor codes.

Time Clock Editing (Continued) If the employee has a clocked out status, an entry will be made in the Logbook when Save is clicked; otherwise, the entry will be made when the time transaction is completed. The employee’s clocked in/out status may be changed, or it may remain unchanged.

The Time Clock Editing screen is accessible only to administrators.

Employee Control Center Employees must be set up in Payroll before they can be viewed. The Employee Control Center screen shows employee information entered in Dynamics Payroll. Payroll clerks use this window to edit entries or to make new ones.

Click Logbook to show the Logbook for the selected employee. Click Calendar to show the Calendar for the selected employee.

Employee Time Logbook This screen can be reached through the Employee Control Center screen. Unlike viewing the Logbook from the Time Clock, the Logbook can be edited from the Employee Control Center. Only existing non-posted entries can be edited or deleted.

Employee Time Logbook (Continued) Logbook time transactions automatically calculate weekly overtime. The Time Logbook Report can be printed for supervisors to verify time entry accuracy. Time can be entered and posted to Great Plains Manufacturing Data Collection and Payroll Transaction Entry without using the Time Clock.

Posted time entries are indicated by an X in the posted column. Selecting a time entry displays that day’s text in this portion of the window. x A range of dates can be displayed by clicking the From button and entering a starting and ending date range. Clicking the Totals check box displays the total number of hours worked for the date range selected. Clicking the Print button prints a time card for the date range selected.

Time Clock Navigator The Navigator shows the relationship between Time Matrix by Business Computers Software, Inc. and Manufacturing and Payroll by Great Plains Software.

Time Clock Navigator (Continued) The Navigator can be used to access programs in Time Matrix, Manufacturing, and Payroll. Clicking any button will open that form. The Navigator makes it easy to start programs and to view their relationships.

Time Matrix Navigator & Great Plains Payroll GPS Data Collection posts production time transactions to payroll. The Time Clock uses employees entered in Payroll as lookups and verification. Employee’s check processing is completed in Payroll.

Time Matrix Navigator & GPS Manufacturing Because the Time Clock looks at the actual Manufacturing data tables, any changes are immediately reflected in the Time Clock. The Time Clock uses MOs, sequences, and labor codes entered in GPS Manufacturing for lookups and verification. The Logbook posts production time to Manufacturing Data Collection.

Red arrows show time transactions. Green arrows indicate lookups. Yellow descriptions show data table names.

Business Computers Software, Inc. Boulder, CO (303)