Florida School Nutrition Board Orientation

A non profit organization, designated by the IRS as a 501(c)(6) Established in 1950 Affiliated nationally with the School Nutrition Association Headquartered in Tallahassee, FL Lobbies and Advocates for Members Mission: Serving Members to Better Serve Customers What is the Florida School Nutrition Association?

A non profit organization, designated by the IRS as a 501(c)(3) Incorporated in 1992 to accept donations, award scholarships and provide other professional development Can accept tax exempt donations Does Not Lobby What is the Florida School Food Service Foundation?

Board of Trustees: FSNA President FSNA President-Elect FSNA Secretary/Treasurer FSNA Section Chairs, FSNA Chair of Region Directors FSNA Scholarships and Awards Chair FSNA Executive Director Approves budget and oversees expenditures Traditionally meet prior to FSNA Board meetings in August and April What is the Florida School Food Service Foundation?

Articles of Incorporation Bylaws Policy and Procedures Manual Roberts Rules of Order Governing Documents

The Executive Committee President, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, and SIP Representative Drafts and proposes annual budget Reviews the financial status of the association Conducts all business when time does not practically permit a meeting of the entire Board FSNA Organizational Structure

The Executive Board President, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, and SIP Representative Region Directors (7) Voting members Adopts the budget Sets objectives and goals Executive Director is a non-voting member FSNA Organizational Structure

The Board Voting Members—President, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, SIP Representative and Region Directors Non-Voting members—Committee and Advisory Board Chairs and Region Director-Elects Discusses matters pertaining to the organization Brings forward ideas for improving Executive Director is a non-voting member A majority of voting members constitutes a quorum FSNA Organizational Structure

Committees Marketing Membership Nominating Nutrition Standards and Education Past Presidents’ Advisory Committee Professional Development Public Policy and Legislative Resolutions and Bylaws Scholarships and Awards Silver Circle Advisory Advisory Committee Sustaining Industry Partners Advisory Board FSNA Organizational Structure

House of Delegates Meets at Annual Conference Number of Delegates based on District’s membership Votes on changes to the Bylaws and/or Resolutions Past state presidents, current committee chairs and members of the Executive Board are voting delegates A quorum consists of 51% of the voting delegates A 51% vote of the delegates present is required to amend the bylaws, change the dues, etc. FSNA Organizational Structure

The FSNA Board typically meets in: August – in person meeting December or January – conference call Doodle.com April – on the Thursday of Annual Conference Additional conference calls/in-person meetings as needed The 2015 August Board meeting is August 7-8 at the Embassy Suites Orlando-Lake Buena Vista South Board Meetings

FSNA will make your room reservations FSNA will pay for your hotel room if you are sharing with another Board member. Otherwise FSNA will pay for half your room Reimbursement Form outlines what FSNA pays for and how to submit for reimbursement Board Meetings

Submit your Board report to FSNA at least 2 weeks prior to the meeting Staff will materials, including the agenda, to all Board members prior to the meeting Read the materials before the meeting White name tents—voting members Yellow name tents—non-voting members All members participate in discussion Board Meetings

Attend Board meetings and conference calls Submit Board Reports and other information in a timely manner Read the materials before the meeting—be prepared Follow through on commitments Speak up and participate in the discussion—Silence is not governance You were elected to represent the members and move the organization forward Your Responsibilities

Represent the interests of the entire organization Not about your school, your district, your company Fiduciary – Represent the best interests of members, stakeholders and the organization Speak with one voice Discussion in the Board meeting Confidentiality Unity of message Recruit Members Board Responsibilities

Set Organization Direction Implements State Initiatives Vision vs micromanaging Ensure Necessary Resources Money, time, staff, volunteers Provide Oversight Ensure association is moving in right direction Plan for the future New leaders, new projects, new dollars Board Responsibilities

Duty of Care Be informed and ask questions The level of competence that is expected of a Board member; commonly expressed as the duty of “care that an ordinarily prudent person would exercise in a like position and under similar circumstances” This means that a Board member exercises reasonable care when he or she makes a decision as a steward of the association Board Responsibilities

Duty of Loyalty Duty of Loyalty is a standard of faithfulness A Board member must give undivided allegiance when making decision affecting the organziation Avoid conflicts of interest Never use information for personal gain Act in best interest of the organization Comply with the association’s policies regarding code of conflict and ethical behavior Board Responsibilities

Duty of Obedience Comply with governing documents Bylaws, articles of incorporation, polices, etc. Not permitted to act in a way that is inconsistent with the central goals of the organization A basis for this rules lies it the public’s trust that the organization will manage funds and resources to fulfill the organization’s mission Board Responsibilities

Board Governs ---- Staff Manages Governance includes setting policies, long range vision, protecting assets and fiduciary duties, hiring Executive Director Management includes day to day operations, hiring and staff management Partnership/Collaboration between Board and Staff to achieve FSNA goals. Board and Staff Roles

Board – 50,000 feet Big Picture, Where are we going? Committees – 25,000 feet Recommend ideas Assist with projects and programs Staff – Below 10,000 feet Implements Board and Staff Roles

50,000 feet 25,000 feet 10,00o feet Stay out of the weeds

The Budget August 1 – July 31 Income Dues = 11% of income Annual Conference = 72% Other Meetings and Conferences = 15% Other income (includes advertising and building rental) = 2%

The Budget Expenses FSNA Meetings and Conferences = 10% Annual Conference = 23% Board/Committee Expenses (includes SNA Meetings and Conferences)= 11% Association Management = 41% Building and Office Expenses = 7% Legislative = 6% Other (includes sales tax, banking expenses, accounting, etc.) = 2%

SFS Membership April 2013—April 2015 FSNA and SNA Membership April 2013: 3,206 FSNA only: 350 FSNA and SNA Membership April 2014: 3,141 FSNA only: 367 FSNA and SNA Membership April 2015: 2,196 FSNA only: 418

Thank you for your commitment and service to the Florida School Nutrition Association!