Presidents’ Training How can you make your mark?

WHO IS THE SPORT CLUB COUNCIL Mission: To govern & promote both competitive and non-competitive recreational opportunities for undergraduate and graduate students who choose to participate in the sport club program.

Chris Jones: Assistant Director of Sport Clubs

Keala Mason: Coordinator of Sport Clubs and Youth Programs

MC Sowder: Graduate Assistant Shares and helps in the coordination and administration of the Sport Club program Works hours per week

Expectations of YOUR Exec Board President Oversees Exec board Main contact between SCC & sport club team Seeks growth opportunities for their respective club Vice President Send weekend results & story topics to Vice President Maintains the quality of equipment Checks in & out equipment Along with the President, maintains club’s personal account Treasurer Maintain club’s personal account (with President) Member’s dues Maintains club’s budget Secretary Practice Attendance Turns in Participation numbers Keeps meeting minutes

Sport Club Advisor Must be full-time faculty/staff Ensure sound leadership and decision making Duties : guidance with management & policy, eligibility, conduct, etc. Strongly encouraged to attend club meetings Responsibility of officers maintain communication with advisor Advisor signs 7 charges & officer update

Sport Club Coach Should be certified by a governing body (national or regional) Should refrain from club management Clubs must have a Sport Club Coach/Instructor Application on file, updated annually Form allows for parking/campus access

Presidents’ Meetings Once a month During the meetings: Talk about upcoming sport club events Supportive Funds Sport Club of the Month YOUR Club Events Other teams’ budgets Leadership Lessons Discuss the best ways to govern your team & exec How can we improve the meetings?

Semester “Check-In” SCC members are assigned to sport clubs Ask questions, resolve any confusion, & learn more about the program All 4 core officers of your team must be there Bring budget & competition schedule Once per semester – within the 6-10 th week of classes We’ll come to you!

Who is YOUR Sport Club contact? Tatum: Men & Women’s Soccer Baseball Golf Paintball Swimming Softball Boarderline Ski/Snowboard Madison: Archery Rowing Triathlon Swing Dance Brazilian Jiu-Jitzu Field Hockey Wrestling Tae Kwon Do Kelsey: Men & Women’s Lacrosse Dodgeball Bhangra Women’s Volleyball Cheerleading Roller Hockey Tennis Fencing Holden: Men & Women’s Ultimate Equestrian Quidditch Gymnastics Caving Madison Dance Men & Women’s Water Polo MC: Ice Hockey Men & Women’s Rugby Men’s Volleyball Men & Women’s Basketball Cross Country & Track

Supportive Funds Form to request supportive funds is online on the “forms” page Please fill this form whenever your team needs extra support, any time Oct 1 to April 1 Must submit personal account budget Response back from us within 1 week Clubs may be asked to come in Based on participation (meetings, forms, community service), need, and detailed explanation of why extra funds are being requested

Sport Club of the Month Considerations: community service, fundraising, and participation Benefits: $50 in UREC bank account Marketing for your club around UREC Banner picture on SC Facebook page On the participation report (due the 20 th of each month) clubs receive an opportunity to provide extra information to receive this award to SCC Vice President

Sport Club of the Year

MONEY: Funds Accessible to YOU Club Bank Account UREC Money Foundation Account

Club Bank Account Sport Clubs keep track of the money THEY bring in & spend Deposit dues and fundraising revenue Tell members WHERE their money is going Must be used for club related activities Money is controlled by at least two people President & Treasurer

UREC Bank Account Money earned through points from previous year Supportive funds, sport club of the month/year Will not pay for: Food Gas Alcohol Fundraising expenses Items costing < $50 Items not supporting club’s mission

Foundation Account A separate entity from JMU Donations are tax-deductible for the donator Contact Lisa O’Fallon if interested

Constitution Every club is required to have a constitution Every member should be aware of and understand what is in the constitution updated constitution to the SCC Secretary … So what goes in it?

Mailboxes Your Club mailbox is: James Madison University Recreation CO/Club’s name MSC 3901 Harrisonburg, VA All forms should be turned in here Make sure to check your mailbox regularly for mail and bank statements Do NOT put forms you are turning in to your own mailbox!!

Points System Points = Money! You receive points for: Attendance at meetings and required events Handing in your paperwork by the deadline 2 points awarded for turning forms in on time 1 point for turning it in within 48 hrs of deadline Revising constitution for the year: 10 pts Attending other clubs’ events – NEW! Each Point = $25-40

Community Service Requirements 5 hours per member per year – Required! Lose points for NOT DOING community service Forms are due within a week of the event Turn in to SCC Secretary

RUNNING YOUR CLUB

Forms Supportive Funds Travel Authorization Travel Roster/Itinerary Vehicle Requests Participation Weekend Highlights Due Mondays by 10 am

Tournaments & Practice Space Club’s responsibility to get officials Officers responsible for submitting facility requests for practice/game space Should have 2 members Nuts & Bolts Certified Schedule games/events via EMS

Open Discussion: Fundraising & Sponsorships What has worked for YOUR clubs in the past? Has anyone been sponsored before? How did you receive this sponsorship? Your ideas/success helps other teams!

Teambuilding Activities

QUESTIONS?

FRONTBACK Sport Club T-Shirts for Sale!