Application and Selection Process GPSA Travel Awards Committee

Application GPSA Website

Application – Travel Award Funds for transportation, meals, accommodations, and registration fees.

Application – Travel Award Funds for transportation, meals, accommodations, and registration fees. Deadlines ◦ Every 2 months on the 15 th at 4:00 pm *  July through May ◦ Morrill Hall Room 201B Dropbox

Application – Travel Award Funds for transportation, meals, accommodations, and registration fees. Deadlines ◦ Every 2 months on the 15 th at 4:00 pm *  July through May ◦ Morrill Hall Room 201B Dropbox Awards * : ◦ $900 for international travel ◦ $700 for US travel ◦ $350 for regional travel

Application – Applicant Full-time graduate student ◦ At least 9 credit hours

Application – Applicant Full-time graduate student ◦ At least 9 credit hours Department is in good standing

Application – Applicant Full-time graduate student ◦ At least 9 credit hours Department is in good standing Eligible for one travel award per fiscal year

Application – Applicant Full-time graduate student ◦ At least 9 credit hours Department is in good standing Eligible for one travel award per fiscal year Two deadlines before and one after the travel dates

Application – Form Entirely typed (unless noted in application) Stapled

Application – Form Entirely typed * Stapled All sections completely filled out

Application – Form Entirely typed * Stapled All sections completely filled out Student and faculty letters

Application – Form Entirely typed * Stapled All sections completely filled out Student and faculty letters All signatures

Application – Form Entirely typed * Stapled All sections completely filled out Student and faculty letters All signatures Funding amount must be requested

Application – Form Entirely typed * Stapled All sections completely filled out Student and faculty letters All signatures Funding amount must be requested Submitted on time Correct deadline

Selection Process Status check ◦ Department is in good standing. ◦ Graduate student is full-time  At least 9 credit hours

Selection Process Status check Travel dates check ◦ Dates are appropriate for Travel Award deadline

Selection Process Status check Travel dates check Form is typed, stapled, and completed ◦ Application checklist is followed ◦ All necessary information has been provided  Department, student/vandal ID, department representative, travel information, participation information, budget information, requested amount, etc.

Selection Process Status check Travel dates check Form is typed, stapled, and completed Signed and initialized properly ◦ Registration status, Departmental funding, Verification/Acknowledgement, Student/Faculty letters

Selection Process Status check Travel dates check Form is typed, stapled, and completed Signed and initialized properly Letters provide necessary information ◦ Purpose, dates, location, relevance, summary, financial situation (faculty) ◦ Faculty letter has letterhead

Selection Process Status check Travel dates check Form is typed, stapled, and completed Signed and initialized properly Letters provide necessary information Confirmation of participation provided ◦ Copy of registration, invitation letter ◦ Field work letter provided if necessary

Selection Process Not enough money

Selection Process Not enough money Cut up to 30% of requested amount

Selection Process Not enough money Cut up to 30% of requested amount Applicant is presenting

Selection Process Not enough money Cut up to 30% of requested amount Applicant is presenting First-time recipients

Selection Process Not enough money Cut up to 30% of requested amount Applicant is presenting First-time recipients Lottery drawing

Reimbursement GPSA Travel Award Committee does NOT handle reimbursement.

Reimbursement Form is provided on the GPSA Website ◦ Receipts and reimbursement form to Commons Room 302 ◦ Within 60 days of travel dates

Reimbursement GPSA Travel Award Committee does NOT handle reimbursement. Form is provided on the GPSA Website ◦ Receipts and reimbursement form to Commons Room 302 ◦ Within 60 days of travel dates Questions: Contact Sandra Collins 

GPSA Travel Award Committee Submitted materials become property of GPSA  Applicant cannot resubmit the same application

GPSA Travel Award Committee Submitted materials become property of GPSA  Applicant cannot resubmit the same application Applicants are encouraged to submit photos from travel  No larger than 800 x 800 pixels