SPA Hiring Proposals

If you have forgotten your password click here to request a password reset. Enter your Username and your Password, then click Login After navigating to the Jobsearch user login page: you will see this login screen.

Select the posting by clicking on the Job Title here in your Inbox. Postings can also be accessed from the Postings tab and selecting SPA

If you selected SPA from the Postings tab, you will see a listing of all postings you have created as a Hiring Assistant or have access to.

Click on Start SPA Hiring Proposal to begin the third and final phase of the recruitment process: Generating a Hiring Proposal

Click on Start SPA Hiring Proposal to continue.

The candidate’s contact information is automatically imported from their application.

Enter the candidate’s official contact information.

Check this box if you as the department wish to make the job offer to the candidate. Enter the Recommended Salary Enter the Reasons this person was selected for this position. Enter the Department Recommended hire date. (Please note that this date could change) If it is a time-limited position, enter the work end date. This area is for HR Only.

Select the Rank (if applicable) These fields are for HR use only.

Enter the Position Number Enter the Position Title Choose the Home Org from the drop down menu Enter the competencies here. Enter the justification for the competencies here. Provide the employee rating per competency level here. Select the FLSA status (if necessary) Select the Timesheet Org

Enter the information regarding the office information associated with this position. As of October 25, 2013, the new probationary period for a NEW HIRE is 24 months.

Click the Add Reference Check Entry box to generate the Reference Check form. This is a “builder box” so multiple references can be checked and logged by clicking on this button to generate additional forms. Reference checks MUST BE completed. It is required to have at least one (1) good professional reference check completed and entered here.

Be detailed in the Major Duties section. List those duties that relate directly to your position.

Click this box to add an additional Reference Check form for each reference contacted.

Funding information is required to be entered. If the position is funded by multiple funding sources, the additional source information can be added by clicking on Add Funding Information Entry button for each funding source.

Additional documents can also be attached to the Hiring Proposal by hovering over the Actions dropdown menu and selecting either Upload New, Create New or Choose Existing.

HR Compensation It is at this stage, HR Compensation (Consultant) Mary Russell, reviews the Hiring Proposal. Careful review of the finalist’s application, and the justification provided by the HA in the Hiring Proposal. If additional information is needed, Mary will contact the HA. Salary Equity Salary range Competencies

Affirmative Action The AA Officer reviews: The applicants that were interviewed but not selected and the chosen finalist. Approves the salary

HR Offers The Human Resources office makes the job offer. The HR Consultant will then contact the HA via notifying the Department that the finalist either accepted, declined or countered the offer. Accepted – The HR Consultant will inform the Department of the Hire Date, Accepted Salary, etc…. Declined – If the finalist declines the offer, the Department does have the option to choose a second candidate from their applicant pool or they can cancel their search. Counter Offer – Sometimes applicants counter, this will need to be negotiated with HR and the Department, depending on the available funding, if the counter is between the recruitment range. Remember, current employees who are to receive a promotional increase of more than 10% will need to be approved by the Chancellor and the Board of Governors.

Hiring Proposal Approved IMPORTANT: Before HR can designate this POSTING as filled, all remaining Active applicants must be given a Not Selected Status AND reason. Human Resources completes administrative functions, enters data and marks the posting as filled. Once the posting is marked as filled, any applicants assigned to the status of Later will be ed and informed that the position has now been filled. Applicants will be able to view their status of their application as well, and they will see that their status has been changed to Not Hired.

Human Resources Contact If you have any questions or need assistance, please feel free to contact: Natalie Jacobs directly at or by at