1. Office of Student Finance 7/1/16
Student Employment: Creating A Job Posting/ Authorization to Employ (ATE) Using PeopleAdmin
Office of Student Finance 7/1/16

2. Creating a Student Job Posting (ATE) Reviewing Job Applications
Topics
Logging in
Creating a Student Job Posting (ATE)
Reviewing Job Applications
Submitting the Hiring Proposal

3. Go to www.jobs.nl.edu/hr Log in:
Username: same as used to log into your computer
Password: same as used to log into your computer
Lhead
PAssword201

4. Current Group: Student Employment
Shortcuts on Homepage
Orange “Create New ATE” button on the Student ATE’s Postings page
Go to
Click

5. Complete the required information for your division/department:
Position Title: List Job Title
Division=Financial Services Division
Department=Financial Services
Check the Accept online applications box under Online Applications

7. Complete the required information
Job Type:
Federal Work Study-Paid via Federal Funds
Graduate Assistant-Paid via Institutional Funds
College Employment-Paid via Departmental Funds
Fund Information for Federal Work-Study
Fund: 1008
Org:
Account:
Program: 50

8. Fund Information for Graduate Assistant
Account:
Program: 50

10. Complete the following:
Position Title
Campus
Hours per week
Start Date
Position Summary

12. Complete the following:
Responsibilities
Proposed Hourly Wage
Number of Vacancies

14. Complete the following:
Interviewer Name
Interviewer Contact Information

16. Under Supplemental Question (HR only) click the orange “Add a question” button

17. Under Available Supplemental Questions Category: select All ATEs Under Add: check first box and submit

18. Check the Required box
Click Orange “Next” button

19. Select the documents you require from the applicant:

20. Click the Orange “Next” button

21. No action is required on this page, please skip this section, just click the orange “Next” button

22. If you would like to give guest access to this job posting select ”create guest user account” and click the orange “Next” button

23. Review all information for accuracy and edit if necessary

27. Click the Orange “Take Action on ATE button”
Select “Send to Student Finance (move to Student Finance)”

28. Move to Student Finance means this posting will be reviewed and if necessary changes will be made before it’s posted online at
Click Submit

29. Once approved, available jobs will be posted at https://jobs. nl. edu/
Once approved, available jobs will be posted at Students will be able to view the open positions and apply for them. If you submitted a paper request for a student employee your open position has been posted online. Please direct students to this site to apply.

30. Reviewing Applications

31. To view an applicant in the system, after logging in, select Student Employment. Click on the ATEs tab in the blue section on the top of the page.
Under the orange Actions dropdown, select “View Applicants”

32. To view applicant, you can also doubleclick on the Position Title.

33. Click on the Applicants tab.

34. You will see a list of all applicants.

35. Select the applicant you would like to hire and click “Start Hiring Proposal.”

36. Click the “Start Hiring Proposal” button

37. Review Employee Information, Position Details, Fund Information and Salary Information.
Read the Supervisor Certification information, check the acknowledgement box and click the orange “next” button.

38. On the homepage, click the “Hiring Proposals” tab.
Select the applicant you intend to hire.

39. Click on the Orange “Take Action on Hiring Proposal” link and move directly to “Approved”.

40. Submitting the hiring proposal informs the Federal Work-Study Coordinator who you intend to hire.
The Coordinator will then send a congratulatory to the newly hired student employee directing them online to complete all of the required hiring paperwork.
Once newly hired student completes all required paperwork, the Federal Work-Study Coordinator will confirm with you and the student employee that they have been authorized to work.
As a reminder, newly hired student employees cannot start working until they have been authorized to do so.

41. Visit us online for additional information: Information regarding the Federal Work-Study Program is available online at Information regarding the Graduate Assistant Program is available online at

42. questions???
Contact Lucreshia Head or x 5443) if you need assistance or have any questions about this new, streamlined process.