New York University School of Medicine 2006 Year-End Closing Schedule for Accounts Payable and Purchasing Services.

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Presentation transcript:

New York University School of Medicine 2006 Year-End Closing Schedule for Accounts Payable and Purchasing Services

FY06 Purchasing Deadlines For funds that are closed out at year end SoM funds 11, 27, and 51: Tuesday, July 11 th (5pm) Purchase Requisitions for goods and services to be delivered by 8/31/06. Supply Central Requisitions for furniture to be delivered by 8/31/06. Tuesday, August 8 th (5pm) Supply Central Requisitions for business equipment (i.e. fax machines) to be delivered by 8/31/06. Tuesday, August 15 th (5pm) Purchase Change Order requests. Wednesday, August 23 rd (5pm) Supply Central Requisitions for consumable items expected to be delivered by 8/31/06. Sunday, September 3 rd (5pm) P-Card charges for goods and services delivered by 8/31/06 posted on Payment Net.

FY06 Accounts Payable Deadlines The deadline for submission of Accounts Payable forms is 12:00PM on Friday, September 1 st : Business Payment Forms Expense Reimbursements Payment to Individuals Small Dollar Orders Vendor invoices for BO/PO orders All payment forms submitted after this deadline will be charged to Fiscal 2007.

Form ACC-1000 Reminders The Year-End Accrual Form (Form ACC-1000) should only be completed for goods and services received as of August 31, Accrual Forms should be sent to Elizabeth Cazull in SoM General Accounting, located at 545 First Avenue/Greenberg Hall, SC1-29 The deadline for submission of the Year-End Accrual Form (Form ACC-1000) 12:00PM on Wednesday, September 20 th. The description section must be completed for all accruals and must contain: Purpose of the accrual Date goods/services were received. Travel Accrual: For travel that has been completed as of August 31 st but not yet reimbursed.

Announcements Signature authorization forms for Accounts Payable and Purchasing Services must be renewed every fiscal year.  Forms are available on the SoM Finance website in the Controller’s division.  The Department Head must approve all forms before forwarding to Natalija Shkreli in Greenberg, SC1-47.  Employees who’s forms are not received by August 31 st will not be authorized to approve Accounts Payable and/or Purchasing documents. Blanket Order renewals – Friday, June 23, 2006 at 12:00PM All employees should be encouraged to use Direct Deposit for expense reimbursements. Hold for pick up checks are for emergencies and special circumstances only. Effective September 1, 2006, expense reimbursement checks will not be held for pick up.