1. Purchasing Department Updates
Business Office AA/FM Roundup
March 21, 2017

2. Physical Inventory Dates Process 1 March 20, 2017 – March 24, 2017
Dates
Process 1
March 20, 2017 – March 24, 2017
Financial Manager or Proxy
Will need to run the Argos Inventory Report by Financial Manager 2
March 27, 2017 – May 5, 2017
Financial Manager, Custodians, or Proxy
Begin and complete the Inventory Verification Process 3
May 5, 2017
Financial Manager
Must submit the Certification of Completion Form online through Jagnet

3. 2017 Requisition Deadlines
In order to expedite the closing of the fiscal year 2016 for all unrestricted organizations and grant funded organizations; the Purchasing Department will adhere to the following cut-off dates for all online Banner requisitions: 
Capital Budget (Equipment, etc.)               Friday, April 28, 2017
Operating Budget (General Supplies)  Wednesday, May 31, 2017
Grant Funded Organizations - 90 days prior to the end of the grant period

4. Requisition Approvals
The online requisitions approved by the Financial Managers received on or prior to May 31st will be processed in the normal manner, provided the goods or services are delivery date on or before August 31st or by the end of the grant period. The time frames listed above should allow sufficient lead time for orders of goods and services to be delivered or completed (received, invoiced and paid) prior to the end of the fiscal year and/or the end of the grant period.

5. Requisition Deadline Process
Requisitions received on or after June 1st must be approved by the Division Vice President and College President. The Purchasing Department will obtain the required approvals from the Vice President and President. Additional approvals: Technology, Software, Furniture, Audio Visual and South Texas College Logo

6. Helpful Screens Document Approval History FOIAPPH
Document Approval FOAAINP
Document History FOIDOCH
Requisition Validation FPIRQST
Banner Messages GUAMESG

7. Travel Authorizations
Airfare pricing is volatile and not guaranteed
FY 2017 budget be used for airfare through September 30th
Airfare is limited up to $1,000 per traveler
Recommend online check-in begins 24 hours prior to flight
e-ticket/final itinerary is ed to traveler with a purchase order number via directly from Purchasing
The final itinerary must be reviewed by the traveler as soon as it is received
Any changes/correction must be completed with Shands

8. Car Rentals All vehicle rentals require an online Banner requisition
No vehicle rentals through Shands
Create an online reservation at enterprise.com
Account Number: TXJ1080
Pin Number: SOU
Use EAN Holdings (Enterprise) A when creating the requisition
Forward the confirmation reservation form to Purchasing

9. Purchasing Updates
Questions
Thank you