1. Accounts Payable Presentation AA/FM Round Up 8/14/2017
Invoice Procedures-Year End Deadlines
August/September-Calendars
FM Signature Authority Form

2. FY17 Invoice Reminders
There are a couple of weeks left in FY17 and the Business Office would like to remind you of the following:
Check cycles are scheduled to run every Thursday except for the week of 8/28/17. That check cycle will be on Wednesday 8/30/17. This will be the last check cycle for fiscal year 2017.
Forward all invoices to AP for Processing (i.e. Wal-Mart receipts, HEB receipts, Jason’s Deli, etc.)
If an invoice pertains to an open PO, note on the invoice if it is a “Final” invoice. This will close out PO balance.
Route original signatures/approvals to AP upon receipt of the invoice or no lather than 3 business days.
Call if you have any questions about pending invoices

3. FY 17 Invoice/Travel Deadlines
Fiscal Year End – 8/31/17
Thursday 9/7/17 is the final date to submit travel documents for travel taken 8/31/17 and prior
Tuesday 9/12/17 is the final date to submit invoices for services or goods delivered on 8/31/17 or prior to Accounts Payable for payment processing.

4. Accounts Payable/Travel Deadlines – August 2017
CALENDAR MONTH
CALENDAR YEAR
1ST DAY OF WEEK
SUNDAY
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday 30 31 1 2 3 4 5
daily notes
Check cycle 6 7 8 9 10 11 12 13 14 15 16 17 18 19
AA Roundup 20 21 22 23 24 25 26 27 28 29
Departmental Signature Authority Form due
FY2017 FINAL check cycle
End of Fiscal year-purchased items rec'd after today will be expensed in FY2018. FINAL FY2017 T&E Management System Transactions
Notes
8/31/17 - Final day to post FY2017 travel items in Travel & Expense Management System (online Travel)

5. Accounts Payable/Travel Deadlines – September 2017
CALENDAR MONTH
CALENDAR YEAR
1ST DAY OF WEEK
SUNDAY
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday 27 28 29 30 31 1 2
daily notes 3 4 5 6 7 8 9
LABOR DAY HOLIDAY
AP check cycle - FINAL FY2017 Paper Travel documents 10 11 12 13 14 15 16
FINAL FY2017 AP documents due, including construction and items/services rec'd prior to 8/31/17
AP check cycle 17 18 19 20 21 22 23
College Wide Professional Dev Day 24 25 26
Notes

6. Financial Manager Signature Authority Form
An Alert Notice will be ed tomorrow, 8/15/2017, with the Departmental Signature Authority form. Please submit the completed form by the 8/29/2017 deadline to Accounts Payable attention Yolie Guerra.
This form is for the new fiscal year – It should have FY2018 in the title
Please contact Yolie Guerra (X4691) if you have questions.

7. Thank you
Please remember that all items received, services rendered and travel occurring on 8/31/17 or prior must be processed for payment with FY2017 budget
Any items received, services rendered and travel occurring after 8/31/17 will be processed with FY2018 budget