1 Presidents-elect Training Seminar Your Support From Rotary International Inka Paakkinen & Elisabeth Forslund February 2008

2 Learning Objectives 1/2 What is Rotary International? Resources available through the RI Secretariat Introduction of Europe/Africa Office and your Club and District Support (CDS) Representatives

3 Learning Objectives 2/2 Benefits of using the and Member Accesswww.rotary.org Changes enacted by the Council on Legislation affecting clubs RI dues collection cycle and the pro rata dues structure

4 Mission of RI Secretariat Provide quality service and resources in a professional, efficient, and cost-effective manner in support of Rotarians, Rotary clubs, and leaders of their association in attaining the objectives of Rotary International.

5 RI Headquarters Southern South America Office South Pacific and Philippines Office Europe/Africa Office Brazil Office Japan Office Korea Office South Asia Office RI Secretariat – Around the World RIBI – Rotary in Great Britain and Ireland

6 * December Zones 109 Countries 118 Districts 7’693 Clubs 298’651 Rotarians Europe/Africa Office – in Figures 1

7 CDS Serves Districts in Europe: CDS Serves Districts in Europe:

8 CDS Serves Districts in Africa: CDS Serves Districts in Africa:

9 Europe/Africa Office - Structure Elisabeth Forslund Coordinator Lorene Jordan Senior Account (AR) Vanessa Court-Payen TRF Services Coordinator

10 CDS Offers Guidance on: CDS Offers Guidance on: RI resources and services Administrative procedures Board policy and RI documents Conducting Rotary business with Member Access Responding to members inquiries Linking them to appropriate Rotary staff

11 Other Resources for Clubs OD = Official Directory Lists all clubs worldwide and is sent to club secretaries every year free of charge MoP = Manual of Procedure RI constitutional documents adopted at the Council of Legislation (CoL) CoP = Code of Policies Board decisions defining how to put bylaws into practice

12 The New Rotary Website Club and District Support Member Access Portal Club Locator

13 To register you will need…… Your District # Your Club # Your Member ID # Valid address

14 Member Access – Benefits of Using Edit membership data Contribute to TRF View your Contribution History Pay Semi-Annual Dues Search the Official Directory Update Club Data View Club TRF Reports Register for Meetings

15 Update membership data Pay dues based on Semi-Annual Report Update Club data Contribute to TRF and view Contribution History Reminder: Update membership by end of May / end of November for accurate Semi Annual Report

16 Rotary Internationals databas, g ”Medlemswe bben” ≠ SRS databas NORFOs databas RI Data Base ≠ National Data Base National data bases are not connected to Member Access Portal (MAP) Club and Membership data has to be entered separately into MAP - or sent to RI Please note! Updating is Club secretary‘s responsibility

17 Council of Legislation 2007 Important changes for Rotary Clubs: Attendance – make up meetings Four Avenues of Service – new article of the Rotary constitution Increase of per capita dues Change in pro-rata billing for new members

18 Pro Rata Dues Structure New Member Admission DateNumber of Months Dues Rate (USD) Fee (USD) 1 Jul 081 Jan Jul–1 Aug 082 Jan–1 Feb Aug–1 Sep 082 Feb–1 Mar Sep–1 Oct 082 Mar–1 Apr Oct–1 Nov 082 Apr–1 May Nov–1 Dec 082 May–1 Jun Dec–31 Dec 082 Jun–30 Jun July 2008 semiannual period, billed on January SAR January 2009 semiannual period, billed on July SAR 2-f CDS Session 2

19 Review of Collection Cycle Reminder to club secretary Reminder to club secretary Termination! S.A.R. sent/Due date for payment of semi-annual dues Updated Membership list due MAY 1 JAN 1 JULY DECNOV OCT SEPT AUG FEB MAR APRMAY JUN 1 JULY DEC JUN NOV 6 Months

20 Reinstatement Requirements 1/2 Reinstatement Requirements 1/2 + Outstanding dues + Accrued dues since termination + US$10 per member reinstatement fee 3 months from termination 1 JAN 1 APR 1 OCT 1 JULY 1 JAN 1 JULY 1 Year3 Months

21 + Outstanding dues + Accrued dues since termination + US$10 per member reinstatement fee + US$15 per member application fee + Membership list + Reinstatement application form Reinstatement Requirements 2/2 1 JAN 1 APR 1 OCT 1 JULY 1 JAN 1 JULY 1 Year3 Months 3 months to 1 year after termination

22 Your Club and District Support Team Inka Paakkinen Senior Coordinator Elisabeth Forslund Coordinator Districts Finland and Estonia Districts Denmark and Lithuania Districts The Netherlands

23 How to contact us? How to contact us? Inka Paakkinen Tel Elisabeth Forslund Tel

GETS 30 Greetings from EAO Staff!