ABC’s of PowerPoint (Office 2007) Part 1: Basic Vocabulary Part 2: Cursors Part 3: Insert Your Text Part 4: Insert Your Pictures Part 5: Basic Tools & Essential Shortcuts SLIDE 1

Part I: Basic Vocabulary Slides Slide 1 Slide 2 SLIDE 2

Part I: Basic Vocabulary Placeholder ◦ An empty box on your slide reserved for your text or pictures. Layout ◦ Where placeholders are already in certain positions for you. Theme ◦ A theme has everything you need (background, layout, fonts, colors); just add your text and/or pictures. SLIDE 3

Part I: Basic Vocabulary What does Drag & Drop mean? It means to do the following: – Select an object with your mouse. DO NOT RELEASE. – Now move the mouse with your finger still pressed down. – When you have reached the place you want the object to go, let go of the mouse. SLIDE 4

Part 2: Cursors Typing Cursor, click & type Moving Cursor, click-drag and drop Resizing Cursor, click-drag and drop Rotate Cursor, click-rotate and drop SLIDE 5

Part 2: Cursors This is a placeholder, and depending on where you put your mouse, the cursors will change. Click on the item inside a placeholder to make the lines around the place holder appear. SLIDE 6

Part 2: Cursors This is a text cursor. It means you can click and start typing. SLIDE 7

Part 2: Cursors These are moving cursors. They will appear whenever you move your mouse toward the borders of a placeholder. You can drag and drop the placeholder somewhere else. SLIDE 8

Part 2: Cursors This is a resizing cursor. It will resize your placeholder. Click and drag toward the center (smaller) or away from center (larger) to resize your placeholder. These cursors will appear when your mouse hovers over the small white circles or squares at the edges of the Placeholder. SLIDE 9

Part 2: Cursors This is a rotate cursor. It will rotate your placeholder. It will appear when you move your mouse over the GREEN CIRCLE of a place holder. SLIDE 10

Part 3: Insert Your Text When there’s a text placeholder available, it will say “Click to add text”. When you move your mouse over it, your cursor will turn into the TYPING CURSOR. Just click and type. SLIDE 11

Part 3: Insert Your Text What if you need an extra placeholder for your text? SLIDE 12

Part 3: Insert Your Text What if you need an extra placeholder for your text? – Go to INSERT > TEXT BOX – Click where you want your text to go on your slide and start typing. SLIDE 13

Part 3: Insert Your Text What if I want to make my text bigger? Bold or italic or different color? SLIDE 14

Part 3: Insert Your Text What if I want to make my text bigger? Bold or italic or different color? – Highlight the text you want to change – Look under the HOME tab at the top of your document, select the font, or click on the bold, italic, underline, etc. – If you want everything in the placeholder to be formatted the same way, just click on dotted lines of the placeholder and click on the format you want from the HOME tab. SLIDE 15

Part 4: Insert Your Pictures How do I insert pictures from my computer? SLIDE 16

Part 4: Insert Your Pictures How do I insert pictures from my computer? ◦ When you create a theme (slide design) for your presentation, you will see the below six symbols. Simply click on the one you would like to add to the placeholder. Table Chart Computer drawing Multimedia clipPicture Clipart SLIDE 17

Part 4: Insert Your Pictures How do I insert pictures from my computer to anywhere else in my presentation? An alternative: ◦ Go to the file of the picture. ◦ Click once on the picture, don’t let go, and drag it to the open PowerPoint program on your taskbar. When it opens, drag and drop the picture on the placeholder when you see the + sign with the mouse cursor. SLIDE 18

Part 5: Insert Your Pictures How do I insert pictures I found on the Internet? SLIDE 19

Part 5: Insert Your Pictures How do I insert pictures I found on the Internet? – Go to the picture. – Right click  Copy Image/Picture. – Open your PowerPoint presentation  Right click where you want the image to go  Paste. This will NOT always work. See next slides for alternatives. *Make sure you are allowed to use the picture. Check for copyright notices. At the very least, attribute the source of your pictures/charts. SLIDE 20

Part 5: Insert Your Pictures How to make my picture smaller? How to make my picture bigger? How to move my picture? How to rotate my picture? SLIDE 21

Part 5: Insert Your Pictures How to make my picture smaller? How to make my picture bigger? How to move my picture? How to rotate my picture? Remember the different cursors in slide #5? They will work for pictures. SLIDE 22

Part 4: Insert Your Pictures I can’t get the exact picture off the Internet! I want to show a screenshot of my computer screen. I want to get just a section of my computer screen on my PowerPoint. – Here’s how…. SLIDE 23

– On your keyboard, find the PRINT SCRN key: – Make sure your computer screen is currently showing the picture you want, then hit the key. – Come back to PowerPoint and RIGHT CLICK on a blank area  PASTE. – This will add your screenshot to your placeholder. – To show only what you want of your screenshot: Click on the picture and PICTURE TOOLS will show up as a red box at the very top menu of the PowerPoint presentation. Click on FORMAT, and click CROP. SLIDE 24

– Your picture will now be available to be cropped, with small black bars at the sides. Click on these black bars and move them as you would when resizing a picture. As you do so, you will be CUTTING OFF parts of the picture. SLIDE 25

Part 5: Basic Tools & Essential Shortcuts To make a very basic PowerPoint presentation: Go to the DESIGN tab at the very top of your PowerPoint presentation and select a theme. It will generate your first slide. You should put the title of your presentation here. SLIDE 26

Part 5: Basic Tools & Essential Shortcuts Next, you want to put your data into new slides: Got to the HOME tab and click on the box with the flash, above “New Slide” SLIDE 27

Part 5: Basic Tools & Essential Shortcuts – NEW SLIDE: For every time you need a new slide, you have two options: The top part of the icon (box with flash): Generic new slide. New slide for different layouts. SLIDE 28

Part 5: Basic Tools & Essential Shortcuts If you don’t like the placeholders lines… Click on the placeholder until you can see a solid blue line, and hit DELETE. SLIDE 29

Enter your text & pictures, then you’re done! – Now I need to Print – different styles…one side with slides, and one side for notes. – It can’t be too big of an attachment! Attach to a forum – They will limit the size on your attachment. How to do it efficiently? Part 3: Basic Tools & Essential Shortcuts SLIDE 30

Part 3: Basic Tools & Essential Shortcuts File > Print You can select how you want to print out your slides. The ‘3 Slides’ option will print 3 slides per page along with some lines on the right side for notes. SLIDE 31

Part 3: Basic Tools & Essential Shortcuts You need to your file to your professor or share with your classmates. – Problem: your file is huge, MEGABYTE HUGE. This usually happens with having a lot of pictures in your file. SOLUTION: Go to one of your photos, click on it. Go to the PICTURE TOOLS at the top  FORMAT  COMPRESS PICTURES. Select OK. SLIDE 32

Part 3: Basic Tools & Essential Shortcuts – New Slide: Select the slide where you want to add another slide: ‘Enter’ key Now I will have another slide after slide 33. SLIDE 33

Part 5: Basic Tools & Essential Shortcuts – Change Slide Sequence: Click, then drag and drop the slide where you want it to go. SLIDE 34

Part 3: Basic Tools & Essential Shortcuts – Delete Slide: Select the slide you want to delete (i.e. slide 35)  DELETE key. SLIDE 35

Part 3: Basic Tools & Essential Shortcuts – First slide: ‘Home’ key – Last slide: ‘End’ key SLIDE 36

Part 3: Basic Tools & Essential Shortcuts Preview the current slide on full screen. SHIFT + F5 SLIDE 37

Part 3: Basic Tools & Essential Shortcuts Start Presentation on full screen: F5 SLIDE 38

Part 5: Basic Tools & Essential Shortcuts Start Presentation – Next: Space Bar OR Arrow Key SLIDE 39

Part 3: Basic Tools & Essential Shortcuts Start Presentation – Previous: Arrow Key SLIDE 40

Part 3: Basic Tools & Essential Shortcuts Starting Presentation from Full Screen View – To start at / go to a specific slide: Enter Slide Number (eg. 5)  Enter SLIDE 41

Part 3: Basic Tools & Essential Shortcuts End Presentation – Back to PowerPoint file from full screen: ESC key SLIDE 42

Insert Slide # On Each Slide Go to INSERT > SLIDE NUMBER. – Apply to ALL (Applies Slide # to all slides) – Apply (Applies to current slide) SLIDE 43

Credits Keyboard graphics: – – – ex/12203/picture/86485/ ex/12203/picture/86485/ SLIDE 44