NEW YORK STATE DEPARTMENT OF TRANSPORTATION Route 146 Over the Mohawk River Design-Build Project PIN , Contract No. D Town of Niskayuna, Schenectady County Town of Clifton Park, Saratoga County RFP Informational Meeting December 30, 2014

Route 146 Over the Mohawk River Design-Build Project (PIN ) Agenda  Project Overview  Department’s Goals and Project Requirements  Scope of Work  Status of ROW and Utilities  General Contract Information  Alternative Technical Concepts  Procurement Schedule  One On One Meetings  RFP Content  Quality Control & Quality Assurance  Evaluation and Selection  Additional Information and Submission Guidelines  Questions and Answers 2

Peter Russell Attn: SR 146 Over the Mohawk River Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York 12232, USA Route 146 Over the Mohawk River Design-Build Project (PIN ) Rules of Contact 3

Route 146 Over the Mohawk River Design-Build Project (PIN ) General Location Route 146: RM to RM BIN: Aqueduct Road to Riverview Road Town of Niskayuna, Schenectady County Town of Clifton Park, Saratoga County 0.7 Mi. Length

Route 146 Over the Mohawk River Design-Build Project (PIN ) Goals  Ensure a long-service life for all Project elements to satisfy long term preservation goals  Ensure the safety of the travelling public  Maximize the benefit of the public investment in the Project by:  Providing cost-effective solutions that maximize value over the lifespan of the bridge and approach roadway  Sequencing construction to minimize effects on vehicular traffic operations  Reducing future maintenance requirements  Minimizing impacts on the environment 5

Route 146 Over the Mohawk River Design-Build Project (PIN ) Goals (Continued)  Deliver the Project safely, on schedule and within budget  Ensure coordination with utility owners, third parties, Project stakeholders and any adjacent construction projects  Provide Best Value to the Department 6

Route 146 Over the Mohawk River Design-Build Project (PIN ) General Scope of Work  Design and construct the replacement bridge over the Mohawk River  Design and construct the intersections of Route 146 with Aqueduct Road and Riverview Road  Design and construct/rehabilitate Route 146 between the intersections with four through travel lanes  Design and construct a multi-use path between Riverview Road and the Mohawk-Hudson Bike-Hike Trail  Maintain vehicular and pedestrian traffic on site throughout construction  Canal/river navigation traffic must also be maintained 7

Route 146 Over the Mohawk River Design-Build Project (PIN ) General Scope of Work (Continued)  Demolish existing structure and foundations  Relocate and/or preserve existing utilities  Perform public outreach and coordination with local agencies (in coordination with NYSDOT)  Coordinate with NYS Canal Corporation and NYS Office of Parks Recreation and Historic Preservation  Comply with existing environmental constraints:  Threatened and endangered species  Historic Properties  Wetlands  Acquire necessary permits (in coordination with NYSDOT) 8

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans  Indicative Plans represent the nature and type of work to be designed and constructed as part of the Project. They reflect items for which the Department has no particular view on specific configuration or Material used in the final product.  For this project, they include the following:  Typical Sections  Plan Sheets  Profile Sheets 9

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Typical Sections) 10

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Typical Sections) 11

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Plan View) 12

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Plan View) 13

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Plan View) 14

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Plan View) 15

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Plan View) 16

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Plan View) 17

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Plan View) 18

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Profile) 19

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Profile) 20

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Profile) 21

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Profile) 22

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Profile) 23

Route 146 Over the Mohawk River Design-Build Project (PIN ) Indicative Plans (Profile) 24

Route 146 Over the Mohawk River Design-Build Project (PIN ) Environmental Considerations IssueComments  WetlandsWetlands adjacent to Route Impacts requiring mitigation are not expected.  Surface WatersMohawk River & Unnamed Perennial Streams - All Designated Class A Streams; No In- stream Seasonal Work Restrictions; USACE and Individual 401 WQC  Stormwater ManagementSPDES permit > 1 acre disturbance requires a Stormwater Pollution Prevention Plan  Ecology/WildlifeNo Effect – Federal Endangered Species (FHWA Concurrence)  Cultural ResourcesNYSDOT has entered into a Programmatic Agreement (PA) with FHWA and SHPO. PA has detailed stipulations.  Asbestos/Hazardous MaterialsTesting Completed in Nov Bridge sheet packing material tested positive for ACM’s. 25

Route 146 Over the Mohawk River Design-Build Project (PIN ) Environmental Considerations (Continued) Anticipated Permits/Authorizations Needed:  USCG Bridge Permit  USACE Section 404/Section 10  NYSDEC Section 401 Water Quality Certification  NYSDEC SPDES General Permit GP  No NYSDOT Involvement  NYSOPRHP Construction Use Permit  Canal Corporation Use and Occupancy Permit  FHWA EO Individual Wetland Finding 26

Route 146 Over the Mohawk River Design-Build Project (PIN ) Right of Way  All additional Right of Way required for the construction of the project has been acquired.  ROW Maps will be included in Part 7 of the Final RFP. 27

Route 146 Over the Mohawk River Design-Build Project (PIN ) Utility Coordination  In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:  Verifying utility locations  Indentifying and resolving any conflicts not yet documented  Coordinating with utility owners for utility relocations  Providing stakeout and final layout of utility relocations  Protecting existing utilities  Repairing damages to utilities caused by the Design- Builder 28

Route 146 Over the Mohawk River Design-Build Project (PIN ) Utility Coordination (Continued)  Informing the Department of all meetings and correspondence with utility owners  Known utilities located in the Project area:  National Grid (Electric)  Verizon Communications  Time Warner Cable  Town of Niskayuna Water Department  Clifton Park Water Authority  Fibertech 29

Route 146 Over the Mohawk River Design-Build Project (PIN ) Utility Coordination (Continued)  Impact on the utilities is dependent on the approach taken by the Design-Builder.  A meeting will be scheduled in the next two weeks between the utilities and the shortlisted firms. The Department will invite the shortlisted firms and the utilities within the project limits to this meeting. 30

Route 146 Over the Mohawk River Design-Build Project (PIN ) Contract Information  Lump Sum Design-Build Contract  Best Value Selection Process (50% Price, 50% Quality)  Project Completion Date shall be the earlier of:  December 31, 2017 or  The number of days past NTP proposed by the successful Proposer on Form SCD in ITP Appendix E  Stipend to unsuccessful proposers – 50% of qualified costs up to $90K max. (Must satisfy criteria in ITP General Instructions)  Payment Schedule included in the RFP 31

Route 146 Over the Mohawk River Design-Build Project (PIN ) Contract Information (Continued) 32 (1)Percent of Lump Sum Price to be completed by Proposer. Total percent for all Work Items shall equal 100% (2)Intersections and roadways shall, for purposes of payment, be considered complete when built to binder course pavement. Final top course pavement and final striping shall be paid for under Construct Final Top Course Pavement, Signage and Striping. (3)Aqueduct Road intersection drainage shall, for purposes of payment, be considered complete when drainage structures and associated piping are installed. Payment for setting inlet frames and grates to finish grade shall be paid for under Construct Final Top Course Pavement, Signage and Striping.

Route 146 Over the Mohawk River Design-Build Project (PIN ) Contract Information (Continued)  DBE Participation Goal – 12%  Special Provision 6 –  Liquidated Damages will be imposed for not meeting the Project completion date and for days in excess of the number of calendar days indicated to complete the milestones shown on Form SCD.  Escrow Submission of Bid Documents for Successful Proposer  Buy America Clause  Iran Divestment Act Clause 33

Route 146 Over the Mohawk River Design-Build Project (PIN ) ATCs  Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the Contract Requirements and which:  are submitted to the Department for review, consideration and approval prior to Proposal submittal  have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters  are, in the Department’s judgment, equal to or better than the Work product described in the Contract Documents. 34

Route 146 Over the Mohawk River Design-Build Project (PIN ) ATCs (Continued)  Proposers may submit, on a confidential basis, up to three (3) ATCs, using Form ATC, for the Department’s pre- approval.  The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents.  Department may provide ‘Conditional Approval’ of an ATC. Proposers must respond to Conditional Approvals by the established date.  The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit-issuing agency for ATC concepts which would affect their facilities, operations or issued permit. 35

Route 146 Over the Mohawk River Design-Build Project (PIN ) Procurement Schedule (*These dates will be reflected in the Final RFP) ActivityDue Date * Final RFP to Shortlisted FirmsJanuary 22, 2015 Date Proposers may start submitting ATCs for reviewJanuary 23, 2015 Proposal period One-on-One Meetings with all Proposers February 17, 2015 – March 11, 2015 Final date for Proposers to submit ATCs for reviewMarch 18, 2015 Final date for requests for changes to Proposers’ organization and personnelMarch 20, 2015 Final date for Department’s responses to ATCs submitted for reviewMarch 27, 2015 Final date for receipt of Proposers’ questionsMarch 31, 2015 Final date for Proposers to respond to conditional approval of ATCsApril 6, 2015 Issue date for Final Addendum and/or answers to Proposers’ questionsApril 7, 2015 Proposals dueApril 21, 2015 Post Proposal Meetings (if required)TBD Selection of Best Value proposalMay 2015 Limited negotiations (if required)TBD Contract AwardJune 2015 Notice to ProceedJuly

Route 146 Over the Mohawk River Design-Build Project (PIN ) One-On-One Meetings  If One-On-One Meetings are held, at least one meeting will be held with each Proposer.  One-on-One Meetings will be recorded.  The Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the Project.  The Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs.  Additional One-on-One Meetings may be held if required to review ATCs or if the Department believes they are warranted. 37

Route 146 Over the Mohawk River Design-Build Project (PIN ) Request for Proposals (RFP) Documents  RFP Documents:  Instructions to Proposers General Instructions Appendix A – Project Information Appendix B – Administrative Submittal Requirements Appendix C – Technical Submittal Requirements Appendix D – Price Proposal Submittal Requirements Appendix E – Forms Appendix F – Conflict of Interest Policy Appendix G – Abbreviations and Definitions 38

Route 146 Over the Mohawk River Design-Build Project (PIN ) Request for Proposals (RFP) Documents (Continued)  Part 1: D-B Agreement  Part 2: General Provisions, Sect. DB 100 & Appendices  Part 3: Project Requirements (Scope of Work)  Part 4: Utility Requirements  Part 5: Special Provisions  Part 6: RFP Plans  Part 7: Engineering Data  Part 8: Special Specifications (Including New DB Specifications) 39

Route 146 Over the Mohawk River Design-Build Project (PIN ) Request for Proposals (RFP) Documents (Continued)  Part 9: Design-Builder’s Proposal  Part 10: RFP Addenda (If Any)  Reference Documents on Department’s website (not part of the Contract Documents) 40

Route 146 Over the Mohawk River Design-Build Project (PIN ) Quality Control (QC)  QC is the Design-Builder’s Responsibility.  The Design-Builder shall appoint a QC Manager responsible for the QC Plans for both design and construction.  Design QC may be by the Designer in accordance with the QC Plan.  Construction Inspection shall be performed by an Independent Engineering Firm hired by the Design-Builder.  Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory hired by the Design-Builder.  The Materials Testing Firm shall report to the Construction Inspection Firm.  Offsite Plant Quality Control shall be performed by the Department. 41

Route 146 Over the Mohawk River Design-Build Project (PIN ) Quality Assurance (QA)  Design & Construction QA is the Department’s responsibility.  The Department may perform QA on any of the Design-Builder’s design and construction activities.  The Department will utilize an independent Consultant to perform QA of the Design-Builder’s designs.  Department Staff will perform Construction QA.  Offsite Plant Quality Assurance will be performed by the Department. 42

Route 146 Over the Mohawk River Design-Build Project (PIN ) RFP Evaluation and Selection Pass/Fail Evaluation Factors  Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%)  Key Personnel (10 points)  Management Approach (30 points) Overall Design-Build Team Organization (8 points) Design Management Plan (7 points) Construction Management Plan (7 points) Quality Control Plan (8 points)  Technical Solutions (35 points) Design Approach (13 points) Construction Approach (15 points) Schedule (7 points)  Project Support (5 points)  Proposal Format(5 points) Price (50%) Design-Builder must obtain a minimum score of 60 points on Quality Evaluation factors in order to be considered for Best Value determination. 43

Route 146 Over the Mohawk River Design-Build Project (PIN ) Additional Information – Submission Guidelines  All proposals must be self-contained.  Proposals should not have links to external websites.  Proposals should contain all information needed for evaluation.  Do not assume that the Department “knows” your firm and its experience/qualifications. 44

Route 146 Over the Mohawk River Design-Build Project (PIN ) Additional Information – Submission Guidelines (Continued)  Submit ALL Forms required.  Do not alter any form unless indicated on the form.  Do not add any appendices or attachments to the forms.  Do not include photographs or illustrations unless specifically indicated.  Do not submit: Form SA (Stipend Agreement) Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond)) 45

Route 146 Over the Mohawk River Design-Build Project (PIN ) Additional Information  Responses to Proposer Questions will be posted on the Department’s Project Web Site.  Reference Information which has been posted on the Project Web Site ( :  Design Report/Environmental Assessment  Existing ROW and/or Acquisition Maps  Survey Data  Record Plans of roadways and structures within the Project limits  Bridge Inspection Reports  Geotechnical Investigations and Design Information  Preliminary Design Microstation files  Traffic data and analysis  Environmental Guidance and Information Preliminary USCG Permit Application 46

Peter Russell Attn: SR 146 Over the Mohawk River Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York Route 146 Over the Mohawk River Design-Build Project (PIN ) Project Contact 47

Route 146 Over the Mohawk River Design-Build Project (PIN ) Questions ? 48