Solutions for Enterprise Wide Procurement (SEWP)

Agenda  Introductions  SEWP Overview  Website and SEWP Tool Walk Through  Conclusion 2

Types of Federal Contract Vehicles  Government-Wide Acquisition Contracts (GWACs) Agencies approved by OMB for IT Product/Service GWACs -GSA, NIH, NASA -Other agencies may have targeted GWAC authority Based on Clinger-Cohen Act Economy Act determination not required for GWACs Open to All Federal Agencies and Their Authorized Support Contractors  Franchise Funds Provide Procurement Support Can accept direct funding Primary Agencies: -GSA Acquisition Services -Department Of Interior Acquisition Services Division -Department of Defense DISA / DITCO 3

SEWP in a Nutshell  Contract Vehicle for purchase of ITC (Information Technology and Communication) and Audio/Visual Product Solutions and related Services  Government-Wide Acquisition Contract (GWAC) Authorized by Office of Management and Budget (OMB) Available to all Federal Government Agencies -All Federal Agencies have utilized SEWP Available to Authorized Federal Contractors  SEWP V began on May 1 st,

SEWP by the Numbers  SEWP V: 145 PRIME CONTRACT HOLDERS 5,000+ Manufacturers including Cisco, Apple, NetApp, EMC, APC, Microsoft, Oracle, etc. 3,000,000+ Unique Products & Product Based Services 25,000 Orders Processed Annually $100K Average Order Size 5

What can be procured through SEWP?  Information Technology Computer Hardware, Tablets Storage Security  Software & Cloud Software Virtualization and Cloud Computing XaaS (e.g. SaaS=Storage as a Service)  Networking & Communications Network Appliances: Routers, Modems Telecommunication Devices and Monthly Service  Supporting Technology Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT  AV/Conferencing A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens  Services Maintenance / Warranty Site Planning / Installation Product Based Training Product Based Engineering Services 6

Product Solution Availability  SEWP is ‘Catalog by Request’ not ‘Request by Catalog’ Quote Request tool available on-line No traditional searchable catalog Quotes are verified against contract catalog  Dynamic Catalog Items added to contract based on customer requests Contract Holder requests to add products are approved or denied daily On-line contract database of record  Request for Information (RFI) Methods Quote Request Tool (QRT) RFI Quick RFI Tool (being developed) 7

Quote Verification  Verification File Verifies items on contract & properly priced Shows discount off contract price  User must compare line items on quote with verification file  If Quote does not match verification file Ignore Quote Notify 8

Verification Information  Additional information provide with quotes Supply Chain – Level of Provider Authorization Trade Agreements Act (TAA) EPEAT/Energy Star compliance Strategic Sourcing options Agency Specific flags 9

Reporting Available on SEWP  Information provided during RFQ Contract Holder Information -Performance concerns -Business size designation Product Information -Government initiatives (e.g. Energy Star, EPEAT, TAA) -Agency specific approval (option to provide pre-approved product list) -Strategic Sourcing options -Supply Chain information  Reporting availability: Reporting at agency level to review purchase history via the SEWP contracts Reporting at product classification level Reporting on adherence to government initiatives 10

Supply Chain Risk Management Levels of Provider designation: 1.Manufacturer 2.Authorized Reseller - All provider items 3.Authorized Reseller - Subset of provider items 4.Provider does not have an authorized reseller program 5.Authorized Partner or Distributor 6.Authorized Reseller - One Item / One Time 7.Unidentified or unknown source 11

Fair Opportunity  Fair Opportunity MUST BE provided within at least one Contract Group or Set-Aside  Fair Opportunity applies to any Multi-Award Contract FAR (b) Process for Fair Opportunity (per FAR) is at CO’s Discretion -SEWP Quote Request Tool is the only RECOMMENDED method -Best Value determination Does not apply to orders under $3,000  Brand Name vs. Sole Source  Brand Name: Posting of Justification and Approval (J&A)with RFQ required for orders over $25,000  Sole Source: Exceptions and procedures in FAR

SEWP V Groups NAICS Code Group A Full and open Competition NAICS Code Group B(1) Service Disabled Veteran-Owned Small Business Set-Aside Group B(2) Hub-zone Small Business Set-Aside Group C Small Business Set-Aside Group D Full and Open Competition All business size designations are represented throughout SEWP V Scope is the same for all Groups RFQ’s can be submitted separately to Group A (which has a different NAICS code) or any combination of Groups B, C and D Alignment of groups ensures proper use of NAICS codes 13

Contract Basics  Basic Contracts on-line including table of incorporated clauses  Delivery Order Against Existing Contract - Additional Clauses / T’s and C’s may be negotiated at the delivery order level  Agency Specific Policies Are Easily Applied 14

Pricing  Contract Price Contract discount structure Comparison to other contract prices Less Than GSA Price  Quoted Price Purchases can be consolidated to maximize price discounts Internal competition results in line item discounts Product Prices may be negotiated/questioned  Delivery Order With Options Order awarded for recurring supplies/services needs with options to purchase from the same quote/initial order for a defined period of time Delivery orders can be structured similar to a purchase agreement Fair Opportunity required for initial order 15

“Fair and Reasonable”  Fair and reasonable pricing set at contract level for: All products All fixed price services  Labor price reasonableness determined by initiator Level of effort Labor hours 16

Variable Priced Line Items  All Line Items on SEWP have a Maximum Catalog Price, except:  3 Variable priced CLINS on every SEWP Contract CREDIT-Z: For Credits TRAVEL-Z: For Travel in support of in-scope services o Must follow GSA Travel pricing and regulations DELIVERY-Z: For Delivery and Shipping costs FEE-Z: California Waste Tax  Fee is now incorporated in the product price 17

SEWP Support  During Business Hours (7:30AM-6:00 PM EST) Phone - Call, call, call (301) Online Chat - Available at  Assistance Anytime  Free Training via on-line video and on-site sessions Web-Ex and other options available 18

P rogram L evel O utreach T eam PLOT SEWP PLOT provides guidance on IT Procurements that are:  Strategic  Complex  Significant in size 19

Procurement Lifecycle  Pre-Order Support - Review Requirements when scope is uncertain - Assistance on SEWP Processes including step-by-step walk through - Online Quote Request Tool  Order Processing - Review, process and forward orders to Contract Holder Orders must be sent to SEWP Program Management Office (PMO) by Government Agency All orders verified prior to forwarding to Contract Holder Obtaining quotes through the Quote Request Tool will expedite order processing - Reconcile and track orders through completion  Post-Order Support - Process and post order status data - Assist with problem resolution 20

Order Submission Options F OR A D ELIVERY O RDER (DO) Send DO paperwork to -Or- Fax DO paperwork to F OR A C REDIT C ARD O RDER ( DO NOT INCLUDE CREDIT CARD NUMBER ) Use submission option in SEWP Quote Request Tool (QRT) -Or- Send quote for CC Order -Or- Fax quote for CC Order to

Post-Award Issues SEWP Program Office does not supply award information Quote Request Tool includes an optional Award Notification function From FAR Part :  All Orders - Fair Opportunity issues may be referred to an Ombudsman  Order less than $5 Million - Post-award debriefs and award notification are at the Issuing Agency’s discretion  Orders of $5 Million or more - Post-award debriefs shall be provided - Contracting Officer shall notify unsuccessful bidders  Protests - Orders under $10 M only protestable for out of scope requirements or ordering outside the contract period of performance - Orders over $10 M may be protested (FAR ) 22

SEWP Customer Service Contacts Webwww.sewp.nasa.gov 24x7x365 Get responses within 1 business day Helpline Mon–Fri, 7:30 AM–6:00 PM ET Fax Fax orders orders Mail10210 Greenbelt Road, Suite 200, Greenbelt, MD Find Us NASA SEWP Follow Group: NASA SEWP GWAC 23

Civil Servant Management Team* Program Mgr. / COR Joanne Woytek Deputy Program Mgr. Darlene Coen *Questions are best sent to for fastest 24

SEWP Website Overview  Frequently Asked Questions  Contract Information  Points of Contact  Program Performance Page  Agency Specific Pages  How To Create an RFQ / MRR / RFI v LS 25

SEWP Backup Slides 26

Delivery Orders with Options [DOWOs]  If an Agency has a requirement to purchase a set of known in-scope products and services but is uncertain of the timing of those purchases, a Request for Quote (RFQ) can be submitted using Fair Opportunity guidelines to one or more SEWP Contract Groups;  The Agency may award one or more Delivery Orders based on the quotes received. The initial base Delivery Order would establish the products/product solutions and pricing for those items. The maximum time for the existence of this order and any instructions for exercising options / placing option calls against the original quote and initial Delivery Order should be noted in the initial order;  The base and option years cannot exceed 5 years in duration. 27

Delivery Orders with Options (cont.)  Agency officials may then follow the procedures as stated in the base Delivery Order to place orders against the initial quote. This is per the FAR Part 16 exception to Fair Opportunity for logical follow- ons to a Delivery Order, which was itself awarded based on Fair Opportunity;  Any substantive change to the initial quote and subsequent base Delivery Order, such as increasing the scope of items quoted, would require a renewed Quoting and ordering cycle including issuing a new RFQ following Fair Opportunity procedures;  The actual usage and set-up of the base Delivery Order is the Contracting Officer’s responsibility. Typically, the base order is set up with an initial Delivery Order listing the products/solutions and prices included in the awarded quote. Subsequent Delivery Orders are issued options either as modifications or calls against the base order. 28

 Computer Hardware Tablets, Laptops, Embedded Systems Desktops, Servers, Supercomputers Peripherals and Accessories: Monitors, Keyboards, Cables, etc. Computer Carts, Racks and Enclosures Computer Cards / Boards  Networking and Communications Network Appliances Network Connectivity: Routers, Modems, etc. Telecommunication Devices Wireless Networking Cables and Accessories  Security Hardware Control and Authentication Devices Forensic Systems Computer Anti-Theft Hardware Security Appliances Surveillance Systems Sensors  Supporting Hardware Scanners, Barcodes, RFID Devices Cooling Systems Digital Devices; e.g. Calculators GPS Remote Management Printers, Copiers, Fax Machines, Shredders Associated Supplies  Specialized Hardware Notification Systems associated with Computer Facility Asset Management Systems Computer Room Monitoring Health IT  Storage Hardware Backup and Recovery DVD, CD, Tape and Digital Systems and Supplies Disk Systems Network Based Storage Storage Accessories  AV/Conferencing AV Equipment and Accessories Cameras, Display Monitors, Consoles, etc. Accessories including privacy screens and camera accessories Video and Tele-conferencing Speakers, Microphones, Theater and Music Systems, Lighting TV, Projectors and Screens Visualization Systems  Electrical Note: Must be related to an IT / AV system Power Conditioning Uninterrupted Power Supply, Batteries, etc. Cables, Components, etc.  Software and Virtualization Commercial software packages of any variety Software As A Service Cloud Computing Virtual Storage  Services Fully In Scope Maintenance / Warranty / Help desk support Installation of in-scope Products Site Planning; e.g. determining required products Product Based Training Product Based Engineering Services  Services Limited In Scope Submit SOW for scope review for these services: Software development On-site operational labor Consulting (unless part of in scope services) Staff Augmentation  If uncertain: Stop Send SOW (Statement of Work), BOM (Bill of Materials), and/or Requirements Statement to SEWP will review and get back with any scope issues What else can be procured through SEWP V? 29

Scope: What You Cannot Buy Mobile Data Collection Devices Wheels, Engines Non-IT Health Devices Fire Suppression Systems / Maintenance Military Technology (if outside the scope listed previously) Office Furniture 30

Group A: OEM / Full & Open Abba Technologies ACE Computers Alliance Technology Group Better Direct Carahsoft Technology Corporation CDW Government (CDWG) Counter Trade Products (CTP) Dell Federal Systems Direct Systems Support (DSS) DLT Solutions DRS Technologies Dynamic Systems Emergent En Pointe Gov Force 3 General Dynamics One Source Global Technology Resources (GTRI) Hewlett Packard (HP) IBM Corporation IMMIX Group Intelligent Decisions (ID) JUNOVenture KOI Computer Merlin International NCS Technologies PCMG PetroSys Solutions (PSI) SEWP Solutions SHI International Corporation Silicon Graphics Federal (SGI) Sterling Computers Corporation Transource Services Corporation Unicom Government Unisys Corporation World Wide Technology (WWT) Zones, Inc. 31

Group B(1): HubZone 4 Star Technologies Akira Technologies Anacapa Micro Products BAHFed Corporation Better Direct Blue Tech FedBiz IT Solutions GovSmart MVS OGIS Communications Group Panamerica Computers Premier Technical Services Corporation WestWind Computer Products WildFlower International 32

Group B(2): SDVOSB AATD, LLC Alpha Six Corporation Alvarez & Associates Cutting Edge Technologies & Solutions (CETECHS) Cynergy Professional Systems Epoch Concepts FedStore Corporation Four Points Technology Gov Acquisition (GovAcq) i3 Federal ISSTSPi Kpaul Properties Minburn Technology Group MNQ Business Solutions NAMTEK Corporation Phoenix Data Security RedHawk IT Solutions Regan Technologies Corporation Techanax ThreeWire Systems Thundercat V3Gate Veteran Information Technologies (VIT) Video & Telecommunications (VTI) Vigilant Technologies 33

Group C: Small Businesses A&T Marketing Abba Technologies ABM Federal Sales Accelera Solutions ACE Technology Partners Advanced Computer Concepts Affigent Akira Technologies Alliance Technology Group Alpha Six Corporation Alvarez & Associates American Wordata (AWData) Anacapa Micro Products AS Global Corporation Better Direct Blue Tech Capital Supply Carolina Advanced Digital (CAD) Cartridge Technologies (CTI) Chandler Automated Systems Coast to Coast Computer Products Computer Marketing Associates (CMA) Convergence Technology Consulting (CTC) Copper River Information Technology CounterTrade Products (CTP) CSP Enterprises Cynergy Professional Systems DASNet Corporation DiSys Solutions Dynamic Computer Corporation Dynamic Systems En Pointe Gov Enterprise Technology Solutions (ETSI) Fastech FCN Federal Tech Solutions (FTSI) FedStore Corporation Four Points Technology Four GC Micro GMC Tek Government Acquisitions (GAI) GovPlace HMS Technologies Integration Technologies Group (ITG) Knowledge Information Solutions (KIS) Lyme Computer Solutions (LCS) M&A Technology M2 Technology MA Federal Marshall Communications Corporation MCP Computer Products Mercom NCS Technologies New Tech Solutions (NTS) Norseman Defense Technologies Optivor Technologies Petrosys Solutions (PSI) Phoenix Data Security RedHawk IT Solutions Red River Computer Co. Seeds of Genius Spectrum Systems Sterling Computers Corporation Storsoft Technology Corporation Strategic Communications Swish Data Corporation Sword and Shield Enterprise Security (SSES) Sysorex Government Services Technology Solutions Provider (TSPi) Thundercat Transource Services Corporation Tribalco Unistar-Sparco Computers VAE Victory Global Solutions Video & Telecommunications (VTI) Walker and Associates Wildflower International 34

Group D: VARs / Full & Open Accessagility Advanced Computer Concepts (ACC) Affigent All Points Logistics AT&T Government Solutions Blue Tech Carahsoft Technology Corporation CDW Government (CDWG) Connected Workplace Solutions (CWPS) Copper River Information Technology CounterTrade Products (CTP) D&S Consultants (DSCI) DiSYS Solutions (DSI) DLT Solutions DRS Technologies Emergent En Pointe Gov. Force 3 General Dynamics One Source (GD) Global Technology Resources (GTRI) GovConnection GovPlace Hyperion IMMIX Group Insight Public Sector Intelligent Decisions (ID) Iron Bow Technologies JUNOVenture MicroTechnologies Namtek Corporation Northern Technologies Group (NTG) PCMG Presidio Networked Solutions Red River Computer Co. SHI International Corporation SMS Data Products Group (SMS) Softchoice Sterling Computers Corporation Strategic Communications Technica Corporation Technology Integration Group (TIG) Tribalco Unicom Government (UGI) Unisys Corporation Vology VT Milcom Walker and Associates World Wide Technology (WWT) 35