KB+, Licences and Usage Statistics Jonathan McAslan Anne Simmons

What we’re going to cover  Introduction to KB+ (JMcA)  KB+ Registration and adding subscriptions (AS)  Licences (JMcA)  Finding Journal Statistics in KB+ (AS)  Overview of Statistics and Usage Reports (JMcA)  Finding Statistics on Q:/ (AS)  Questions/Feedback

Background  Usage statistics are increasingly important as a validation for our expenditure on e-resources  Nearly 8m journal articles accessed, 2.7m e-book chapters accessed and 7.7m database searches  But always some missing (of which more later)  Collecting usage data is very time consuming  Jisc were aware of the difficulties for libraries and setup JUSP to provide a single point for some of the bigger e-journal deals (but by no means even close to all). JUSP statistics are fed into KB+  JUSP/KB+ statistics are only for e-journals  Jisc also recognised that libraries have difficulties in keeping track of what journals are included in ‘big deals’ and, as Jisc negotiate these deals, they decided to create KB+ as a tool for librarians.

Registering for KB+  Go to:

Please ensure you fill in both first and surnames in the Display Name box.

Select “University of Oxford” and “Read only user” then click Request Membership

KB + Subscriptions  Will list all our Ejournal Deals  Each subscription details  start/end dates  Our entitlements (journals included in the deal)  Licence  At present we have the “big deals” on  KB+ has journal titles lists for the NESLi2 deals  And full lists for many publishers that don’t offer NESLi2 deals  Journal Lists are updated throughout the year with any changes to deals/publishers.

Licences  Most licences are either Jisc licences or modelled on the Jisc licence.  The Jisc licence is very liberal and designed to favour the institution.  Most licences allow ‘walk-in’ user access.  Those providers that do not allow ‘walk-in’ user access use Shibboleth (SSO) to control access.  Licences are displayed in KB+ in a ‘yes’ ‘no’ format.  Licence terms for Jisc deals have been assessed by Jisc and it is their interpretation.  Other licences are by us but based on the Jisc interpretations

Finding Journal Stats on KB+  KB+ will only show statistics for publishers that are in JUSP  It includes most of the major publishers  Participants listed at:  Go to Titles  Search for the title  You will need to amend the date if it is an expired subscription  Click on Subscription Name for your title  Find the Journal and click on the link – scroll down for JUSP statistics

Yearly Journal stats on KB  It is possible to download a spreadsheet of statistics for a particular subscription  Only for publishers on JUSP  Only contains stats from that subscription not all titles we take from that publisher  Go to University of Oxford > Subscription  Click on the subscription you want  Go to the Renewals tab > Click “Here”  Click on Generate Comparisons Sheet  Open Excel and Convert Text to Numbers

Journal Statistics  Report Types  JR1 Number of Successful Full-Text Article Requests by Month and Journal  JR1A Number of Successful Full-Text Article Requests from an Archive by Month and Journal. JR1A is a subset of JR1.  Also newest report s include Open Access usage  JR1A – the period covered varies by publisher e.g. SAGE content prior to 1999, Elsevier content prior to  JR1 is the most widely adopted e-resource report making e- journal reporting more comparable than, for example, database and e-book reporting.  A small number of providers do not provide these reports.  Only JR1 reports are counted for SCONUL.

Database Statistics  Database Report 1(DB1)This provides Total Searches, Result,Clicks and Record Views by Month and Database  Database Report 3 (DB3) (Also now called Platform Report 1) Searches, Result Clicks and Record Views by Month and Platform  There used to be a SCONUL requirement for sessions (how many times a database was used) but the introduction by most universities of federated discovery tools skewed the sessions to such an extent as to make them unreliable as an indicator of use.  Sessions are much better indicators or usage than searches, and both are far better than ‘hits’.

Database Statistics  Databases are less comparable than e-journals or e-books due to some providers not providing COUNTER comparable usage statistics.  Databases in both law and business are particularly problematic though it also applies to small providers who lack the resources to implement COUNTER statistics reporting.

E-Book Statistics  Book Report 1 (BR1) Number of Successful Title Requests by Month and Title  Book Report 2.(BR2) Number of Successful Section Requests by Month and Title  BR1 is not favoured by SCONUL and they ask that providers use BR2 as BR2 more comparable with JR1 for journal articles  SCONUL have decided that BR1 can be converted to BR2 by multiplying BR1 by 5.4.  Most e-book providers provide a range of other usage information in addition to the COUNTER reports.

Above : AAAS JR1 report Right: Hein Online Usage Report

Usage Statistics on Q:  These are all saved in Q:\ER-Management\Statistics  They are subdivided by Database Stats, Journal Stats, Ebook Stats  Some providers will have statistics in more than one folder  Organized by Provider - not publisher  except for JUSP stats – listed by publisher  Filename is in the format [name][year][reporttype]  They will be saved in the format that the provider publishes them in – where possible we obtain.xls or.xlsx files but often they will be.csv  Updated Every 6 months (March & September)

Ejournal Example  To find the statistics for a specific Journal:  First find the title in OU Ejournals and check which providers it’s available through

Q:\ER-Management\Statistics\Journal Stats\AEA (American Economic Association) Q:\ER-Management\Statistics\Journal Stats\EBSCOhost\Business Source Complete Q:\ER-Management\Statistics\Journal Stats\Ingenta Q:\ER-Management\Statistics\Journal Stats\JSTOR Q:\ER-Management\Statistics\Journal Stats\Proquest

Ejournals – issues  Highwire titles – will only appear in our highwire account if it has been registered by us –  if you find a title not linked to our highwire account we will do our best to locate the stats and get it linked – can only be done on a title by title basis  Platform Changes – if a title changes platform the stats do not move with it. You will need to check the appropriate historical stats for each platform – e.g APA PsycArticles now on Ovid

Database Example  Identify which provider the database is available through

E-Book Example Identify the Ebook Provider

Q:\ER-Management\Statistics\Ebook Stats\EBL

Questions and Feedback  Any Questions  Feedback on KB+ 