DATA COLLECTION Documenting Our Accomplishments in a Time of Accountability, Competition, and Limited Resources

Need for Documentation u Political Context u Fiscal Context u Focus on OUTCOMES u Continuous Improvement and High Quality

Previous CSU Methods for Collecting Information u CSU Specific u GCS/LSA Database u Campus Profile for Annual Report u Listserv inquiries u Various systemwide questionnaires u SNAPS u Technology Survey u Other Venues u Campus Compact Annual Survey u Listserv postings u Campus Cares

Expectations for u Continued use of methods in the past: u GCS Database: June 30, 2003 u LSA Database: August 29, 2003 u Campus Profile for the Annual Report: June 30, 2003 u Listserv inquiries u New method: APDB

Academic Planning Data Base System Overview California State University

Objectives u Collect, analyze, and provide statistic data on faculty workload and on courses taught u Conduct special statistical studies with data as needed for CSU administrators and state legislators

Overview The Academic Planning Data Base (APDB) is a Computerized Information System based upon two separate but coordinated files: The Faculty File – contains information on al l persons compensated from instructional or administrative accounts, and having teaching responsibilities in the CSU, regardless of funding sources. The Section File – contain information on all courses offered during a given term. The two files are linked by Social Security Number (SSN)

Campus Faculty File Key elements are : Year Term Campus Code Faculty SSN Faculty Name Assigned Dept & School Code Salary Range Code Instructional Faculty Fraction Instructional Admin Fraction Administrative Level Code Assigned Time Code Assigned Time WTU Other Support Fraction Faculty Transaction Data File # 1

Campus Course File Key elements are: Service-Learning Indicator Discipline Code Course Level School Code Department Code Course Abbreviation Course Number Course Suffix Section Number Course Classification (CS) Number Course Credit Units Enrollment Space Type Begin & End Time Meeting Days Faculty SSN Team Teaching Fraction Faculty Transaction Data File Course Section Transaction Data File # 1 # 2

APDB Standard Term Reports Course Section Report Section Size Frequency Distribution Rpt FAD Faculty Assignments by Dept. Report Summary by Classification and Level Report Course and Section Data Report

New APDB Report in Service Learning Report

Key Benefits u Monitor faculty workload u Monitor student faculty ratios u Monitor course offerings, enrollments, class sizes and mode of instruction by course level (LD, UD & GD) u Monitor space utilization

Key Benefit to Service Learning u Identify service-learning sections throughout the CSU u Generate systemwide reports on service-learning offerings and enrollments.

APDB System Overview Data Element Important to Community Service Learning

Service-Learning Indicator Definition This data element is used to identify courses designated as "service learning" by a particular CSU campus. In general terms, a service-learning course actively involves the student in a community service experience that directly relates to the content area of the course in question. Each CSU campus has a coordinator who implements and maintains policies and procedures for designating particular courses as service learning. Values Blank = Course section in question is not classifiable as ‘service learning’ (blank is defaulted to “no”) Y = Course section in question has been classified as ‘service learning’ by the reporting campus N = Course section in question is not classifiable as ‘service learning’

Implications for CSL u The campus “designates” service-learning sections in APDB. u Therefore, the campus must develop a process to identify and designate service- learning sections. u The campus must also develop a process to educate about, and implement, the service- learning course designation policy. u Campus will submit APDB data file on June 23, 2003.

Models for Consideration u Developing a Service-Learning Course Designation Policy u San Jose State University u Using the Service-Learning Course Designation Policy u CSU Fresno

QUESTIONS

NEXT STEPS IN SUPPORTING YOU TO MAKE THIS A REALITY

Next Steps u Meet with your APDB coordinator u Ask APDB coordinator what information management system is used on your campus to generate the APDB files (i.e. Banner) u Determine the process for “marking” service-learning sections in that information management system u Determine on campus who else should be involved

SMALL GROUP WORK u Based on the information that has been shared, what do you think your next steps will be on campus? Share your ideas with your colleagues and get some feedback u What support will you need in order to facilitate those steps?

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