1. August 08 Montgomery College 1 Institutional Effectiveness Facilities Master Plan Middle States Review College Area Review Outcomes Assessment Academic Master Plan Collegewide Strategic Planning Collegewide Budgeting Montgomery College Student Success

2. August 08 Montgomery College 2 College Area Review Academic Areas Fall Orientation August 2008 College Area Review

3. August 08 Montgomery College 3 College Area Review Academic Areas Academic Disciplines, Learning Centers and Special Programs College Area Review Administrative Units All non-academic-administrative units at the College

4. August 08 Montgomery College 4 CAR Factors Institutional Effectiveness Positive and supported focus Results oriented (action plans, accountable executions, results measured) College wide coordination, “memory”, and process administration “Improvable” and committee base process

5. August 08 Montgomery College 5 CAR Focus Communication up and down the org chart Specific forms and criteria Simple and non-redundant process Coordination with the Outcomes Assessment efforts College wide “Guidelines” established Quantitative focus with opportunities for written input/explanations Multiple levels of review and sign-off

6. August 08 Montgomery College 6 CAR Processes Inclusive of all academic areas and administrative units at the institution Provides forms, guidelines, data sets, and procedures Solicits recommendations to generate improvements College wide as needed

7. August 08 Montgomery College 7 CAR and Decision Making CAR recommendations fold into College budget and planning processes. Decisions come from College wide planning and budget processes with CAR as one important factor in decision process. Additional Factors: Budget, College Mission, and Goals/Objectives, etc.

8. August 08 Montgomery College 8 CAR Review Cycle Five Year Cycle All academic areas at MC are included in the review cycle. 15 academic areas reviewed at a time Executive Team approves academic areas to be reviewed. For Academic Areas

9. August 08 Montgomery College 9 Results of CAR Examples of a few recommendations –Alignment of course outcomes for disciplines –Common course syllabi for courses –Increase in SIWS in classrooms Bottom Line –Currently over 800 approved recommendations, 80 disciplines reviewed, and yearly follow-up on all recommendations until they are fully implemented. –Recommendations advance and improve academic areas. For Academic Areas

10. August 08 Montgomery College 10 Institutional Effectiveness Facilities Master Plan Middle States Review College Area Review Outcomes Assessment Academic Master Plan Academic Area and Administrative Units Review Collegewide Strategic Planning Collegewide Budgeting Montgomery College—A Learning College

11. August 08 Montgomery College 11 Academic Areas (AA) Courses Special Programs CAR Relationships Disciplines With Programs Disciplines RECOMMENDATIONS

12. August 08 Montgomery College 12 CAR Course Report CAR Relationships RECOMMENDATIONS Input from all Faculty who teach the course

13. August 08 Montgomery College 13 CAR RECOMMENDATIONS REPORT FORM Academic Areas (AA) Courses Form Discipline Form Special Programs CAR for Student Development Discipline Special Program Report Form Student Development

14. August 08 Montgomery College 14 Academic Areas Student Learning Initiatives Special Programs CAR Relationships Disciplines With Programs Disciplines LEARNING CENTERS/LABS How are our Learning Centers serving our students?

15. August 08 Montgomery College 15 Academic Areas (AAR) CAR Relationships Academic Areas are reviewed by faculty discipline representation from all campuses where courses are taught. Recommendations are reviewed by all stakeholders. Faculty Deans Vice Presidents and Provosts CAR Committee Executive Team Vice Presidents and Provosts Peer Review Deans and Faculty Discipline Fall 08 Spring 09

16. August 08 Montgomery College 16 Administrative Units (ADAR) Approved by Executive Vice Presidents CAR Relationships Sub unit One Unit Report Sub Unit Sub Unit Sub Unit Sub Unit Reviewed by College Area Review Committee Each sub-unit submits a report and recommendations. The composite report and recommendations are submitted and reviewed by Unit Head. RECOMMENDATIONS

17. August 08 Montgomery College 17 The CAR Committee Oversees/improves CAR review process Makes recommendations & forwards the CAR packets to Exec Vice Presidents Serves as College institutional memory of CAR results Reviews and monitors progress of CAR recommendations through completion Impacts institutional effectiveness

18. August 08 Montgomery College 18 CAR Committee Workflow CAR Committee Group Committee Recommendations Executive Team Minority opinions Academic Areas and Administrative Units Reports Group

19. August 08 Montgomery College 19 CAR Student Input Online Student Survey using Banner, MyMC and student email Provide students’ perspective of courses DS107, EL104, EN102, MA116, RD099 Survey addresses course content only Academic Areas

20. August 08 Montgomery College 20 CAR Tools Each academic area and administrative units is given certain tools to facilitate this process –CAR Instructional Manual –CAR Reporting Forms –CAR Webpage and email address

21. August 08 Montgomery College 21 CAR Reporting Forms CAR Report Forms (True Forms) –CAR Course Report Form ( involve all the faculty) –CAR Discipline Report Form –CAR Program Report Form Word Documents (Adjustable) –CAR Special Programs Report Form –CAR Recommendations Form* –CAR Action Plan Status Report* *Signatures Required

22. August 08 Montgomery College 22 CAR Web Access CAR Webpage –www.mcinfonet.org. CAR link from Home pagewww.mcinfonet.org. –http://www.mcinfonet.org/car URL addresshttp://www.mcinfonet.org/car All CAR information online CAR Mailbox –CollegeAreaReview@montgomerycollege.edu

23. August 08 Montgomery College 23 Click MCInfonet 1 Click College Area Review 2 View Manual, Reporting Forms and necessary information 3 CAR Web Access

24. August 08 Montgomery College 24 CAR Web Access

25. August 08 Montgomery College 25 MyMC Group Portal Setting up a group portal/chat –See My MC Policy in binder –Online Request Group Tab –Workgroup Chair should be responsible for securing a group set up –a private email space to share comments, documents and to have a virtual meeting. GROUP

26. August 08 Montgomery College 26 CAR Data Resource Contact Debbie Morris Senior Research Analyst Office of Institutional Research and Analysis (240) 567-7312 Deborah.Morris@montgomerycollege.edu

27. August 08 Montgomery College 27 Data Gathering Provided by OIRA by discipline and/or program. Additional information can be requested. Guidelines were calculated from College wide historical data and MHEC program review criteria. Student/Faculty ratio guidelines set by EVPs each fiscal year.

28. August 08 Montgomery College 28 CAR Data Reports Discipline Information Course Level –Enrollment & Billed Hours –Student/Faculty Ratio –Cancelled Sections –Low Enrolled Sections –Student drop/withdrawal data Discipline Level –FT/PT Faculty Ratios –% FT Faculty Direct Instruction Program Information – Program Enrollment –Program Graduates –Program Retention (fall to spring) –Program Transfer Summary

29. August 08 Montgomery College 29 Learning Center Workflow Writing/Reading Centers and Math/Science Centers Step 1: Each workgroup member will complete a CAR Special Programs Report (Learning Centers and Lab Version) and a CAR Recommendations Report for the center and forward reports to the lead dean. Step 2: At a meeting convened by the Workgroup chair, each workgroup will complete an overall Learning Centers Summary Report and compile and complete one CAR Recommendations Report to move forward to the lead dean. Workgroup member completes reports for campus learning center. Workgroup chair meets with workgroup members & completes summary reports and recommendations for “like” learning center. Lead Dean reviews all reports and gets input from other deans, before sending packet to lead VP and Provost

30. August 08 Montgomery College 30 Learning Center Workflow Business Management and Information Science Center and the Social Science Computer Lab –Each center or lab will complete a CAR Special Programs Report (Learning Centers and Lab Version) and a CAR Recommendations Report for the center and forward reports to the lead dean. Lead Dean reviews all reports and gets input from other deans. Workgroup member completes reports for campus learning center. Workgroup member completes reports for campus learning center. Lead Dean reviews all reports and gets input from other deans for sending packet to Lead VP and Provost.

31. August 08 Montgomery College 31 CAR Contact Info CAR Data Resource: –Debbie Morris (x77312) CAR Coordinator: –Clevette Ridguard (x75343) CAR Administrator: –Kathleen Wessman (x77971)

32. August 08 Montgomery College 32 Institutional Effectiveness Facilities Master Plan Middle States Review College Area Review Outcomes Assessment Academic Master Plan Academic Areas & Administrative Units Review Collegewide Strategic Planning Collegewide Budgeting Montgomery College—A Learning College