Easy Grading & Record Keeping Using Word Forms and Templates RECAP 2006 Karen Jogan – Michele Mislevy – Albright College, Reading, PA

A Form Is a document that users can view and complete in Microsoft Word Can contain text boxes, check boxes and drop down lists (fields) Can be organized in tables Offers protection to prevent users from changing data Can gather data to export –Excel or Access Tab key moves around form

Example – Lesson Plan Template Checkbox Dropdown field Textbox Shaded areas are fields Unshaded areas are protected Can’t spell check protected doc

Example – Grading Checklist Shaded areas are fields Unshaded areas are protected Can’t spell check protected doc

Why Use a Form? Gather and collect data –easy to distribute Checklists Rubrics for grading Timesaver

How is a Form Created? 1.Sketch a layout –Structure and Fields 2.Enter the structure in Word –tables can assist in aligning data 3.Turn on the Forms toolbar and add fields 4.Protect 5.Save as a Template (optional) 6.Test and implement

Forms Toolbar Textbox Accepts text & no’s Dropdown field Defined list of options to choose from Protection View-Toolbars-Forms to activate Checkbox offers defined list of choices may choose none, any or all

Saving as a Template - Optional Appears in the File-New dialog box –saves in the Microsoft Office Templates folder automatically Always opens as a copy –protects users from overwriting the original File-Save As –change document type to read Document Template –gives file a.dot extension

Your Turn Recreate the Lesson Plan Template form

Brainstorm What kinds of forms could help increase your productivity? Could this technology be integrated into your course to help your students?

Sketch a Layout Identify your need –what data do you want to compile? Design structure and fields on paper –what will support your data gathering needs? Construct your form in Word –structure first, then fields Save as a Template –test