1. Microsoft ® Outlook 2000 Integrating Outlook with Office Applications

2. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 2 Sending E-Mail from Word Open document in Word and then click E-mail button on Standard toolbar.

3. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 3 Sending Mail from Excel as a Mail Attachment

4. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 4 Creating a Letter Select contact to send letter to. Click Actions, New Letter to Contact. Microsoft Word opens with Letter Wizard Step 1 of 4 dialog box open.

5. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 5 Letter Wizard – Step 2 of 4

6. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 6 Letter Wizard – Step 3 of 4

7. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 7 Letter Wizard – Step 4 of 4

8. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 8 Finishing the Letter Letter framework appears in the Word editing window. The words Type your text here are automatically selected: Begin keying body of letter. Only press Enter once between paragraphs. Use standard editing techniques to insert, delete as required. Center the letter vertically on the page: Click File, Page Setup, Layout, Vertical alignment. Save, print, and then exit Word.

9. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 9 Performing a Mail Merge Filter contact list. Click Tools. Click Mail Merge. Change settings as required. Click OK.

10. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 10 Merging in Word Contacts are exported as a temporary mail merge file and Microsoft Word opens. You complete the merge by creating the main document in Word.

11. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 11 Inserting Merge Fields Merge fields appear in the document as: >

12. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 12 Main Document

13. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 13 Merged Letters

14. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 14 Exporting Contacts to Access The Import/Export Wizard is used to export data.

15. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 15 Export to a File Step 1 Select which type of file you want to create.

16. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 16 Export to a File Step 2 Select Outlook folder containing the data you want to export.

17. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 17 Export to a File Step 3 Specify location and file name to store exported data.

18. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 18 Export to a File Step 4 Review settings and then click Finish. Once exporting is started it cannot be canceled. Process may take a few minutes.

19. ©2001 Paradigm Publishing Inc.Outlook Section 6 - 19 Creating Office Documents