Progress Report. Objectives and Content of the Progress Report Presents a review of progress made on a project or an activity Contents concern: –Progress.

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Presentation transcript:

Progress Report

Objectives and Content of the Progress Report Presents a review of progress made on a project or an activity Contents concern: –Progress made –Problems encountered –Projections of future progress Format – depends upon formality and audience Formality depends upon audience and protocol - most are informal Narrative reports

Individual Progress Report Assignment Objective: Report about conditions as they exist. Order: Direct (deductive) Nelson p ; LK p , 198 Format: Max. 2-page standard business letter format Nelson p. 37 Informal Graphics: None Assignment & Case: See handout.

Direct Order in Progress Report Preceding the major factors and details are any needed introductory materials, i.e., the introductory paragraph (no heading). In each section (with headings), information moves from major factors to the details pertaining to each factor. Nelson p. 29 Include a closing paragraph (no heading).

Content of the Progress Report Introduction (no heading) – includes WHAT, WHY, BACKGROUND, (if necessary), SCOPE (dates being reported), and PREVIEW Work Completed (heading) – steps completed and problems confronted (and how resolved). Problems encountered may be a separate section. Work Scheduled (heading) – what remains to be done, deadlines for completion (possibly includes a schedule with specific dates) Closing (no heading) – encourages feedback, goodwill, and contact information

Include headings (except for introduction, summary and closing) We discussed construction of headings in Organizing Information for a Report. You should also review Nelson, page 18. As stated on page 18 in Nelson, short reports use Third-Degree Headings. Format as shown on that page.

Include a header on the second page. See the bottom of Nelson, page 18 for two header formats you can choose from. To insert a header, click on View on your menu bar, then Header and Footer. You will open that view and can enter your header in the dotted line header box that appears on the page. To remove the header from the first page of the report, click the Page Setup icon on the Header and Footer tool bar, then click the Layout tab in the Page Setup dialog box, and then check the Different first page box. OK. Click to add page numbers