FIRST Training Resource – Volunteers Lead Safety Advisor Regional or Championship

FIRST Training Resource – Volunteers Summary Responsibilities & Expectations Schedule At the Event Critical Review What’s Next?

FIRST Training Resource – Volunteers Responsibilities & Expectations Safety “FIRST” –Safe Behaviors –Physical Conditions –PPE Principles Over Policy –Hazard-Based Safety Principles Leading and Mentoring –Positive Reinforcement vs. Punishment When in Doubt, You Are The LEADER

FIRST Training Resource – Volunteers Positive Reinforcement –Rewards Physical Display –Recognition Communication and “Small Tokens” –Positive Encouragement –Negative Reaction Use Sparingly Can be effective in EXTREME situations –“Stand-Down”

FIRST Training Resource – Volunteers Hazard-Based Safety Principles (HBSP) IDENTIFY ELIMINATE MIDIGATE –Guard –Contain –Warn REVIEW –Lessons Learned Apply Beyond This Instance –Take-Home = Principles not Rules

FIRST Training Resource – Volunteers HBSP - Example IDENTIFY –Mechanical Hazard – Cutting Chain May also be other hazards –Electrical, Hearing (dbA) ELIMINATE –Can We Eliminate the Hazard Completely? MIDIGATE –Guard Provided for kickback and exposure –Contain Movable / Transportable – Difficult to accomplish –Warn Label and Instruction Manual REVIEW Experience using the product

FIRST Training Resource – Volunteers HBSP - Markings Warn the User –“Danger” Identify the Hazard –“Risk Of Electric Shock” Action to Take / Avoid –“Do not use this product.”

FIRST Training Resource – Volunteers Schedule Wednesday Evening –Facility / Setup Run-Through –Meet Contacts Thursday and Friday –Main Team Involvement Saturday –“Playoffs”

FIRST Training Resource – Volunteers At the Event Have Fun!!! Keep Organized –Be Aware of Key Personnel Paramedic Station Lead Queuer Pit Admin and Announcer Event Coordinator Facilities Personnel * if applicable –Know Where Materials Are Located PPE – Safety Glasses Awards Safety Tokens

FIRST Training Resource – Volunteers At the Event Understand Safety Principles –Be Familiar with Safety Manual –Understand / Communicate Hazard-Based Safety Principles Be Familiar with Rewards and Ranking System Be Aware of Pitfalls and Patterns –Safety Glasses –Visitors (Esp. Moms and Dads) –Organization –Transport –Stable Work Surface Be Available / Visible

FIRST Training Resource – Volunteers Safety Advisory Process Provide Positive Verbal Feedback –Encourage Safe Behavior Distribute Safety Credits / Tokens Walkthroughs Designate the “Star of the Day” Less Scoring, More Communication –Want to Identify the Top Team vs. Highest Score –Use the Score Sheet as a Guide –Do NOT communicate scores to teams

FIRST Training Resource – Volunteers Industrial Safety Award –“Progresses Beyond Safety Fundamentals” –One Team –Scored By LSA and Safety Advisors –Awarded on Saturday Top 3 Safe Teams –3 Teams with Most Tokens (Aside from UL IS Award) –Tabulated Saturday AM, Presented PM Star of the Day –One –One Individual –Chosen By LSA and Safety Advisors –Given on Thursday and Friday Only (One Student Each Day) Awards

FIRST Training Resource – Volunteers Judging 3 Primary Areas –Safe Behaviors –Physical Conditions –PPE Score on Patterns –Each SA Scores 2x / day / team –Accumulate Scoring at End of Day LSA Compiles Do NOT Communicate Scoring to Students Use the “Professor Principles” –Equate Scoring with College Grades –Additional Guidance in Advisor Guide

FIRST Training Resource – Volunteers Gracious Professionalism is Key At FIRST, Gracious Professionalism has become an expectation. We expect it from our students, from the Mentors and Coaches, from all FIRST Volunteers and from FIRST Staff. It is part of the ethos of FIRST. “In the long run, gracious professionalism is part of pursuing a meaningful life. If one becomes a professional, and uses knowledge in a gracious manner, everyone wins. One can add to society and enjoy the satisfaction of knowing that you have acted with integrity and sensitivity. That’s good stuff!” – Dr.Woodie Flowers, FIRST National Advisor

FIRST Training Resource – Volunteers Gracious Professionalism is Key Encouraging high-quality work + Emphasizing the value of others + Respecting individuals and the community EVERYONE WINS!

FIRST Training Resource – Volunteers Lead Volunteer Communication With your team of volunteers: –As a Lead Volunteer you are a LEADER. –Lead Volunteers must communicate with the Volunteer Coordinator(s) to get names and begin communicating with their team as soon as possible via e mail etc. –As a team leader, you must communicate with your volunteers to create a sense of a team and teamwork. –By doing so, questions can be answered in advance, comfort levels increased, and miscellaneous information gotten out of the way. –There should be no surprises when you get together with your volunteer team at the event.

FIRST Training Resource – Volunteers Lead Volunteer Communication With the other lead volunteers at your event: –Take the opportunity to meet with other lead volunteers and discuss your expectations. –Discuss overlapping areas of responsibility and decide on how issues in these areas should be handled. –Clarify each others roles BEFORE a problem arises. –Make sure everyone understands the non-medical incident report (new in 2008).

FIRST Training Resource – Volunteers Critical Review Gracious Professionalism Respect Communication Participate –Provide Feedback / Assistance Beyond Safety

FIRST Training Resource – Volunteers Conclusion – The “Papa Bees” Be Prepared Be Aware Be Positive Be Approachable

FIRST Training Resource – Volunteers What’s Next? Review the Safety Manual –Distributed to Each Team Review the Safety Advisor Guide –Specific Details on LSA / SA Duties Review the Website for your Event Submit Feedback Form Immediately After Event -By Monday to or Test your knowledge!

FIRST Training Resource – Volunteers What’s Next? Now that you have reviewed the key materials to succeed in your position be sure to: –Test your knowledge with our online quiz. –Plan to participate in your pre- and post-event training calls. These calls help volunteers at all regional events be successful!

FIRST Training Resource – Volunteers FIRST would like to thank the Association for Laboratory Automation for their gracious support.