Project Integration Management Sections of this presentation were adapted from A Guide to the Project Management Body of Knowledge 4 th Edition, Project Management Institute Inc., © 2009

Integration Management Includes processes to ensure that all the elements of a project are properly coordinated Making tradeoffs among competing alternatives and objectives to meet stakeholder needs Typically the most important knowledge area for the Project Manager

Why Do We Manage Integration? Manage change and communication Reduce project time and cost Involve stakeholders early and often Make results visible Identify problems/solutions early Use relevant experience as early as possible

Who Manages Integration? Project Manager – Integrator for the project that executes processes Team Members – Concentrate on completing tasks, activities, & work packages Project Sponsor – Protect project from changes and losing resources

How Do We Manage Integration? Use the seven integration processes Develop project charter Develop project charter Develop project management plan Develop project management plan Direct and manage project execution Direct and manage project execution Monitor and control project work Monitor and control project work Perform integrated change control Perform integrated change control Close project or phase Close project or phase Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase

How Do We Manage Integration? Each process has: Inputs Inputs Tools and Techniques Tools and Techniques Outputs Outputs Remember that inputs and outputs can feed more than one process! Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase

Project Charter Contract Project Statement of Work Enterprise Environmental Factors Organizational Process Assets Project Charter  Project Selection Methods  Project Management Methodology  Project Management Information System  Expert Judgment Inputs Outputs Tools & Techniques Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase

Project Management Plan Enterprise Environmental Factors Preliminary Project Scope Statement Project Management Processes Organizational Process Assets Project Management Plan  Project Management Methodology  Project Management Information System  Expert Judgment Inputs Outputs Tools & Techniques Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase

Direct & Manage Execution Project Management Plan  Project Management Methodology  Project Management Information System Approved Corrective Actions Approved Preventive Actions Approved Change Requests Approved Defect Repair Validated Defect Repair Administrative Closure Procedure Deliverables Requested Changes Implemented Change Requests Implemented Corrective Actions Implemented Preventive Actions Implemented Defect Repair Work Performance Information Inputs Outputs Tools & Techniques Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase

Monitor & Control Project Work Rejected Change Requests Project Management Plan Work Performance Information  Project Management Methodology  Project Management Information System  Earned Value Management  Expert Judgment Forecasts Recommended Corrective Actions Recommended Preventive Actions Recommended Defect Repair Requested Changes Inputs OutputsTools & Techniques Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase

Integrated Change Control Project Management Plan  Project Management Methodology  Project Management Information System  Expert Judgment Requested Changes Work Performance Information Recommended Preventive Actions Recommended Corrective Actions Recommended Defect Repair Deliverables Rejected Change Requests Project Management Plan Updates Project Scope Statement Updates Approved Corrective Actions Approved Preventive Actions Approved Defect Repair Validated Defect Repair Approved Change Requests Deliverables Inputs OutputsTools & Techniques Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase

Close Project or Phase Project Management Plan  Project Management Methodology  Project Management Information System  Expert Judgment Contract Documentation Enterprise Environmental Factors Organizational Process Assets Work Performance Information Deliverables Administrative Closure Procedure Contract Closure Procedure Final Product, Service, or Result Organizational Process assets Updates Inputs Outputs Tools & Techniques Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase

What Goes in a Project Plan? Project charter Project Management Approach Scope Statement Work Breakdown Structure (WBS) Responsibility Chart Network Diagram with Major Milestones BudgetScheduleResources Change Control System Performance Measurement Guidelines Management Plans (Scope, Schedule, cost, quality, staffing, communications, risk response, procurement)

PM Responsibility for Change Influence factors that affect change Ensure change is beneficial Determine if a change has occurred Determine if a change is needed Look for alternatives to change Minimize negative impact from change Notify Stakeholders impacted by change Managing those changes that do occur according to project plan

Integration Management Summary Know the integration management processes and where they belong Project plan documents the basis for all project decisions Understand the authority and limits of authority of the project manager All changes should be guided by the processes in the project plan

Responsibility Responsibility: The duties, assignments, and accountability for results associated with a designated position in the organization. Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002

Accountability Being answerable to one's superior in an organization for the exercise of one's authority and the performance of one's duties. Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002

Authority The legitimate power given to a person in an organization to use resources to reach an objective and to exercise discipline. Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002

Definitions Lessons Learned – Document that identifies what was done right, wrong, and how to improve in the future Baseline – The original project plan with approved changes