1. Project Management Processes for a Project
Chapter 3
PMBOK®
Fourth Edition

2. 3.6 Monitoring & Controlling Process Group

3. 3.6 Monitoring and Controlling Process Group
Definition
The Monitoring and Controlling Process Group consists of those processes required to
[1] track, review, and regulate the progress and performance of the project;
[2] identify any areas in which changes to the plan are required; and
[3] initiate the corresponding changes.
Key Benefit
The key benefit of this Process Group is that project performance is observed and measured regularly and consistently to identify variances from the project management plan.

4. 3.6 Monitoring and Controlling Process Group
The Monitoring and Controlling Process Group also includes:
Controlling changes and recommending preventive action in anticipation of possible problems,
Monitoring the ongoing project activities against the project management plan and the project performance baseline, and
Influencing the factors that could circumvent integrated change control so only approved changes are implemented.

5. 3.6 Monitoring and Controlling Process Group
This continuous monitoring provides the project team
Insight into the health of the project and
identifies any areas requiring additional attention.
The Monitoring and Controlling Process Group not only monitors and controls the work being done within a Process Group, but also monitors and controls the entire project effort.
Monitoring and Controlling at Process Group Level
Monitoring and Controlling at Entire Project Level

6. 3.6 Monitoring and Controlling Process Group
In multi-phase projects, the Monitoring and Controlling Process Group coordinates project phases in order to implement corrective or preventive actions to bring the project into compliance with the project management plan.
This review can result in recommended and approved updates to the project management plan.
For example, a missed activity finish date may require adjustments to the current staffing plan, reliance on overtime, or trade-offs between budget and schedule objectives.

7. 3.6 Monitoring and Controlling Process Group
Processes of Monitoring and Controlling Process Group
3.6.1 Monitor and Control Project Work
3.6.2 Perform Integrated Change Control
3.6.3 Verify Scope
3.6.4 Control Scope
3.6.5 Control Schedule
3.6.6 Control Cost
3.6.7 Perform Quality Control
3.6.8 Report Performance
3.6.9 Monitor and Control Risk
Administer Procurements

8. 3.6 Monitoring & Controlling Process Group
Monitor and Control Project Work
is the process of
tracking, reviewing, and regulating the progress to
meet the performance objectives
defined in the project management plan.
Monitoring includes status reporting, progress measurement, and forecasting.
Performance reports provide information on the project’s performance with regard to scope, schedule, cost, resources, quality, and risk, which can be used as inputs to other processes.

9. 3.6 Monitoring & Controlling Process Group
Monitor and Control Project Work
Inputs
Outputs
.1 Project Management Plan.
.2 Performance Reports.
.3 Enterprise Environmental Factors.
.4 Organizational Process Assets
.1 Change Requests.
.2 Project Management Plan updates.
.3 Project Document updates

10. 3.6 Monitoring & Controlling Process Group
Project Integrated Change Control
is the process of
[1] reviewing all change requests,
[2] approving changes and
[3] managing changes to
the deliverables,
organizational process assets,
project documents, and
the project management plan.

11. 3.6 Monitoring & Controlling Process Group
Project Integrated Change Control
Inputs
Outputs
.1 Project Management Plan.
.2 Work Performance information.
.3 Change Requests.
.4 Enterprise Environmental Factors.
.5 Organizational Process Assets.
.1 Change Requests Status updates.
.2 Project Management Plan updates.
.3 Project Document updates.

12. 3.6 Monitoring & Controlling Process Group
Verify Scope
the process of
formalizing acceptance of
the completed project deliverables.
Inputs
Outputs
.1 Project Management Plan.
.2 Requirements Documentation.
.3 Requirements Traceability Matrix.
.4 Validated deliverables.
.1 Accepted deliverables.
.2 Change Requests.
.3 Project Document updates.
Deliverables that have passed through “Perform Quality Control”

13. 3.6 Monitoring & Controlling Process Group
Control Scope
is the process of
[1] monitoring the status of the project & product scope and
[2] managing changes to the scope baseline.
Inputs
Outputs
.1 Project Management Plan.
.2 Work Performance Information.
.3 Requirements documentation.
.4 Requirements Traceability Matrix.
.5 Organizational Process Assets.
.1 Work Performance Measurements.
.2 Org. Process Assets updates.
.3 Change Requests.
.4 Project Management Plan updates.
.5 Project Document updates.

14. 3.6 Monitoring & Controlling Process Group
Control Schedule
is the process of
monitoring the status of the project to
[1] update project progress and
[2] managing changes to the schedule baseline.
Inputs
Outputs
.1 Project Management Plan.
.2 Project Schedule.
.3 Work Performance Information.
.4 Organizational Process Assets.
.1 Work Performance measurements.
.2 Org. Process Assets updates.
.3 Change Requests.
.4 Project Management Plan updates.
.5 Project Document updates.

15. 3.6 Monitoring & Controlling Process Group
Control Cost
is the process of
monitoring the status of the project to
[1] update the project budget and
[2] managing changes to the cost baseline.
Inputs
Outputs
.1 Project Management Plan.
.2 Project Funding Requirements.
.3 Work Performance Information.
.4 Organizational Process Assets.
.1 Work Performance measurements.
.2 Budget Forecasts.
.3 Org. Process Assets updates.
.4 Change Requests.
.5 Project Management Plan updates.
.6 Project Document updates.

16. 3.6 Monitoring & Controlling Process Group
Perform Quality Control
is the process of
monitoring and recording
results of executing the quality activities to
[1] assess performance and
[2] recommend necessary changes.

17. 3.6 Monitoring & Controlling Process Group
Perform Quality Control
Inputs
Outputs
.1 Project Management Plan.
.2 Quality Metrics.
.3 Quality Checklists.
.4 Work Performance Measurements.
.5 Approved Change Requests.
.6 Deliverables.
.7 Organizational Process Assets.
.1 Quality control measurements.
.2 Validated changes.
.3 Validated deliverables.
.4 Org. Process Assets updates.
.5 Change Requests.
.6 Project Management Plan updates.
.7 Project Document updates.

18. 3.6 Monitoring & Controlling Process Group
Report Performance
is the process of
collecting and distributing performance information
including
[1] status reports,
[2] progress measurements, and
[3] forecasts.

19. 3.6 Monitoring & Controlling Process Group
Report Performance
Inputs
Outputs
.1 Project Management Plan.
.2 Work Performance Information.
.3 Work Performance measurements.
.4 Budget Forecasts.
.5 Organizational Process Assets.
.1 Performance reports.
.2 Org. Process Assets updates.
.3 Change Requests.
Output of
“Report Performance”
Output of
“Direct and Manage Project Execution”

20. 3.6 Monitoring & Controlling Process Group
Monitor and Control Risks
is the process of
[1] implementing risk response plans,
[2] tracking identified risks,
[3] monitoring residual risks,
[4] identifying new risks, and
[5] evaluating risk process effectiveness
throughout the project.
Inputs
Outputs
.1 Risk Register.
.2 Project Management Plan.
.3 Work Performance Information.
.4 Performance Reports.
.1 Risk Register updates.
.2 Org. Process Assets updates.
.3 Change Requests.
.4 Project Management Plan updates.
.5 Project Document updates.

21. 3.6 Monitoring & Controlling Process Group
Administer Procurements
is the process of
[1] managing procurement relationships,
[2] monitoring contract performance, and
[3] making changes and corrections as needed.
Inputs
Outputs
.1 Procurement documents.
.2 Project Management Plan.
.3 Contract.
.4 Performance Reports.
.5 Approved Change Requests.
.6 Work Performance Information.
.1 Procurement documentation.
.2 Org. Process Assets updates.
.3 Change Requests.
.4 Project Management Plan updates.
[Comparison]